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02-23-2004 LBOT MINUTES - APPROVED CITY OF ORANGE LIBRARY SERVICES DEPARTMENT ORANGE PUBLIC LIBRARY BOARD OF TRUSTEES Minutes of Board Meeting held February 23, 2004 Salter Annex Community Room, Taft Branch Library I. CALL TO ORDER 1.1 Pledge of Allegiance The meeting was called to order at 3:20 p.m. Trustee Collins led the Pledge of Allegiance. 1.2 Roll Call Trustees Present: Chair Douglas Westfall, Vice Chair Jonell E. Schlund, Trustee Mark Clemens, Trustee Karen Herrera (arrived at 3:20 p.m.) and Trustee Nancy Collins Staff Present: Library Services Director Nora Jacob, and Administrative Secretary Jan Reichert 1.3 Adoption of Agenda Director Nora Jacob asked to amend the agenda to add an item 5.3 under New Business, “Possible Fee Waiver for Eagle’s Peak Charter School.” She explained that this could be considered an emergency addition to the agenda because the school’s requested waiver dates were coming up so soon. Vice Chair Schlund moved to adopt the agenda as amended. Trustee Collins seconded the motion, and it carried unanimously. 1.4 Approval of Minutes Trustee Herrera moved to approve the minutes of the regular meeting held January 26, 2004, as presented. Vice Chair Schlund seconded the motion, and it carried unanimously. II. LIBRARY SERVICES DIRECTOR’S REPORT 2.1 Monthly Report for January 2004 Director Jacob reported on a busy month as reflected in the report. Highlights included the Library Foundation’s Community Outreach/Small Change Club committee collaboration with The Block on developing a list of activities to bring awareness to the community about the Main Library expansion, and the kickoff of the SIRSI migration. 2.2 Financial Report for January 2004 Director Jacob reported that Library Services is on target with its budget. CITY OF ORANGE DEPARTMENT OF LIBRARY SERVICES ORANGE PUBLIC LIBRARY BOARD OF TRUSTEES Minutes of Board Meeting Held February 23, 2004 Page 2 III. BOARD REPORTS 3.1 Report from Chair Westfall Chair Westfall reported that he has received 200 negatives of the Willie McPherson collection. He will be making contact prints for the library. He added that use of any of these photos requires reference to “San Juan Capistrano Historical Society.” Chair Westfall is also working on a photo collection belonging to Ken Claypool, most of which are of people and places. Some of these might be of interest for our archives. If Local History would like any of these photos in its collection, let Chair Westfall know and he will make contact prints. 3.2 Report from Foundation Liaison Vice Chair Schlund reported on the highlights for the month. These included a presentation by LPA architects on design development of the Main Library expansion; updates from the five working committees; upcoming events (see announcements); and finalizing plans for a July 31 “History on the Move Party” on the Edwards House lot. 3.3 Reports from Trustees Trustee Herrera attended the MOMS Club meeting on February 7 at the Main Library. She was very impressed with the keynote speaker – Sugee Davis – and will invite Ms. Davis to one of her MOM Club meetings. Trustee Collins was very pleased with the turnout at the MOMS Club meeting February 7 and with the keynote speaker. She is actively working on the next event. It will be a mother- daughter tea on Saturday, May 1 at the Taft Branch Library on the front lawn. Children will be encouraged to dress up as their favorite storybook characters. A keynote speaker has been lined up for this event. Trustee Clemens visited the Mission Viejo Public Library (an earlier LPA project) and reported that it is visually appealing both inside and outside. IV. OLD BUSINESS 4.1 Update, Main Library Expansion Director Jacob gave the following report: 1) Relocation of the Edwards House is underway, with the move scheduled for the end of June. 2) Staff currently in the Edwards House will relocate to the basement and community room at the Main Library; the Friends will relocate to a trailer. 3) Abandonment of Center Street goes to City Council for first reading on March 9 for zone and title changes. 4) Fountain mock-up took place on February 13 at the corner of Chapman Avenue and Center Street. The test showed that that front location, set back eight feet from Chapman, would be a very busy corner relatively close to moving traffic. The next step is to explore any other possible locations for the fountain. CITY OF ORANGE DEPARTMENT OF LIBRARY SERVICES ORANGE PUBLIC LIBRARY BOARD OF TRUSTEES Minutes of Board Meeting Held February 23, 2004 Page 3 V. NEW BUSINESS 5.1 Possible Fee Waiver Recommendation, Use of Historic Photos The Library reviewed a request from historian/author Phil Brigandi to recommend waiving the fees involved with our Local History Reproduction Policy for approximately 200 photos he would like to use in a prospective book about the City of Orange. (The Orange City Council is the body with authority to waive fees.) In lieu of the fees, Mr. Brigandi and the publisher would like to provide some copies of the book to the Library. Board Members discussed the pros and cons of Mr. Brigandi’s request and decided not to recommend waiving the fees based on these rationales: 1) Setting a precedent is dangerous; and 2) Not the appropriate time because of tight fiscal years ahead for the City. Trustee Herrera made a motion not to recommend waiving the fees involved with the library’s Local History Reproduction Policy as requested by Phil Brigandi; Vice Chair Schlund seconded the motion. The motion carried unanimously, with one abstention (Chair Westfall) due to conflict of interest. 5.2 Resident’s Proposal to Donate The New American Magazine A request was received from Robert V. Peringer to donate The New American magazine to the library collection. Two possible letters were drafted to Mr. Peringer for the Board’s review and subsequent vote: Option 1: “no” (we do not accept gift magazine subscriptions), and Option 2: “qualified yes” (the library would accept donation for New American if Mr. Peringer or one of his friends or colleagues would also donate similarly to a counterbalancing magazine). The Board discussed both options at length, expressing concern about setting a precedent and about changing the balance of opinions presented through the library’s “basic information” focus. Trustee Herrera made a motion to endorse the “no” letter; affirming that Orange Public Library will not accept donations of new library titles that have not been reviewed and recommended by appropriate library staff and supporting Orange Public Library’s Collection Development Policy of maintaining basic periodicals information for our patrons. Trustee Clemens seconded, and it carried unanimously. The Board requested that a copy of the Orange Public Library Collection Development Policy be brought to the March meeting for review, and Director Jacob will ensure that that happens. 5.3 Possible Fee Waiver for Eagles Peak Charter School A request was received from Carolyn Adamson, a teacher with Eagles Peak Charter School, to waive the fees for use of the Main Library community room for an eleven-week period. After careful consideration, the Board agreed that the fees charged for use of the community room for this time period did not justify recommending a waiver to the City Council. Trustee Herrera made a motion to deny request from Eagles Peak Charter School to recommend waiving the community room fees based on the existing policy as set forth in the City’s Master Fee Schedule; Trustee Collins seconded, and it carried unanimously. CITY OF ORANGE DEPARTMENT OF LIBRARY SERVICES ORANGE PUBLIC LIBRARY BOARD OF TRUSTEES Minutes of Board Meeting Held February 23, 2004 Page 4 VI. ANNOUNCEMENTS ¾ Kickoff party for Ken Domer’s campagin as Library Foundation candidate for Soroptimists’ Annual Service Award, Wednesday, March 24, 6-8 p.m. @ Marsha Zembower’s home, $25 per person donation requested. ¾ Storytelling by Library Foundation reps @ The Block, Saturday, March 27, 1-4 p.m. ¾ Community open house update on Main Library Expansion, Thursday, April 1, 7-8:30 p.m. @ Main Library ¾ Soroptimists’ Annual Service Award luncheon and fashion show, Saturday, April 24, 11:30 a.m. to 2 p.m. @ Coast Hotel, Anaheim ¾ Tile Painting Festivity presented by Library Foundation, Saturday, June 5, 1-5 p.m. @ Taft Branch Library Chair Westfall inquired about the status of establishing a short and simple URL that will provide a direct link to the Library’s website and catalog. He also donated four copies of Amelia Earhart – Survived to the library collection. Trustee Collins’son, Timothy, donated a copy of Books 4-7 in the Lemony Snicket Series of Unfortunate Events to the Children’s Services collection. VII. PUBLIC COMMENT None. VIII. ADJOURNMENT Trustee Collins moved, and Vice Chair Schlund seconded, to adjourn the meeting. The motion carried unanimously, and the meeting adjourned at 5 p.m. The next meeting will be held on Monday, March 15, 2004, at 3:00 p.m. in the community room at the El Modena Branch Library. ____________________________ _________________________ Nora Jacob, Secretary to the Board Attested on