01-26-2004 LBOT MINUTES - APPROVED
CITY OF ORANGE LIBRARY SERVICES DEPARTMENT
ORANGE PUBLIC LIBRARY
BOARD OF TRUSTEES
Minutes of Board Meeting held January 26, 2004
Salter Annex Community Room, Taft Branch Library
I. CALL TO ORDER
1.1 Pledge of Allegiance
The meeting was called to order at 3:05 p.m. Vice Chair Schlund led the Pledge of Allegiance.
1.2 Roll Call
Trustees Present: Chair Douglas Westfall, Vice Chair Jonell E. Schlund, Trustee Mark
Clemens, Trustee Karen Herrera (arrived at 3:10 p.m.) and Trustee Nancy
Collins
Staff Present: Library Services Director Nora Jacob, Library Services Manager Yolanda
Moreno, Senior Librarian Rosanne Miller, and Administrative Secretary
Jan Reichert
1.3 Adoption of Agenda
Vice Chair Schlund moved to adopt the agenda as presented. Trustee Clemens seconded the
motion, and it carried unanimously.
1.4 Approval of Minutes
Vice Chair Schlund moved to approve the minutes of the regular meeting held December 15,
2003, as presented. Trustee Clemens seconded the motion, and it carried unanimously.
II. LIBRARY SERVICES DIRECTOR’S REPORT
2.1 Monthly Report for December 2003
Director Jacob reported on a busy month for staff as reflected in the report. Highlights included
two significant financial donations received toward MLEP, and continued work on the library’s
new online catalog system (SIRSI Unicorn). Director Jacob also reported on staff
changes/additions: A key substitute staff member, Robin Manley, has been added to Technology
and Technical Services; Library Services Manager Yolanda Moreno will be overseeing
Technology and Technical Services in addition to her other duties; and Senior Librarian Rosanne
Miller will be overseeing El Modena Branch Library (in addition to Taft Branch Library,
Children’s Services, and Adult Services).
2.2 Financial Report for December 2003
Director Jacob reported that Library Services is on target with its budget, and that due to staff
vacancies we will be saving significant amounts of money in FY 2003-04.
CITY OF ORANGE DEPARTMENT OF LIBRARY SERVICES
ORANGE PUBLIC LIBRARY BOARD OF TRUSTEES
Minutes of Board Meeting Held January 26, 2004
Page 2
III. BOARD REPORTS
3.1 Report from Chair Westfall
Chair Westfall noted that there is an article in the Orange Plaza Review on Willie McPherson
and the photo collection donation to Orange Public Library’s archives.
3.2 Report from Foundation Liaison
Vice Chair Schlund reported that the Library Foundation Board has created five working
committees: Capital Campaign/Finance, Special Events, Community Outreach/Small Change
Club, Nominating, and Governmental Affairs. Each committee is working on its respective
objectives, and updates are given at each Board meeting. Some upcoming events and fundraisers
include: Edwards House Removal fundraiser in July; Soroptimist Service Award Luncheon in
April; Groundbreaking Dinner Dance and Ceremony in January ‘05; and possibly an event at the
Marconi Car Museum in 2005.
Director Jacob added that Councilmember Mike Alvarez is on the January 27 City Council
agenda to make a presentation to both Foundations.
Chair Westfall inquired if the library would be displaying a thermometer marking the money
raised to date by the Library Foundation for MLEP. Director Jacob reported that one would be
displayed once a lead gift has been received toward the $4 million.
3.3 Reports from Trustees
Trustee Herrera has volunteered for the “Tile Painting Festivity” on February 21 at the Taft
Branch Library. She also added that Director Jacob will be speaking at her MOMS Club at
Orange Covenant Church on Wednesday, January 28.
Trustee Collins talked about the MOMS Club meeting planned for 8:30 a.m. Saturday, February
7, at the Main Library. The keynote speaker will be Sugee Davis, author of Orange County’s
largest Homeschool newsletter. Her topic will be “Early Learning Skills at Home, Using Your
Own Orange Public Library.” Flyers have been distributed to all three libraries, local MOMS
Clubs, and other civic locations.
Trustee Clemens suggested that the Library Foundation might want to send an MLEP package to
Alexandra Nichita seeking a donation, as she had given a generous donation to Lutheran High
School last year before graduating.
IV. OLD BUSINESS
4.1 Update, Main Library Expansion
1) The City Council approved renaming the Main Library. The new name will be “Orange
Public Library and History Center.” 2) The proposed agreement to sell the Edwards House goes
before City Council for approval on January 26. 3) Abandonment of Center Street is moving
forward. The street will continue to be used until the last possible moment. 4) Design
Development Phase (60 percent completion) of MLEP is due to Office of Library Construction
on January 28. 5) Artist/sculptor Mel Slavick has volunteered to design the donor tree.
CITY OF ORANGE DEPARTMENT OF LIBRARY SERVICES
ORANGE PUBLIC LIBRARY BOARD OF TRUSTEES
Minutes of Board Meeting Held January 26, 2004
Page 3
4.2 Update, William “Willie” McPherson Photo Collection
The Library received approximately 1,200 photos and negatives thanks to this donation from the
San Juan Capistrano Historical Society, Chair Westfall reported. Information on the McPherson
photo collection and what the library has received will continue to be reported to the media.
Director Jacob added that one of her Rotarian members has offered to make contact prints of the
negatives. Local History and Adult Services Librarian Rosemarie Williams is working to get the
entire McPherson collection in order.
4.3 Update, SIRSI Implementation [new online catalog]
Library Services Manager Yolanda Moreno reported on key dates in the implementation
schedule:
• Feb. 10-11, pre-installation visit by Project Manager/Policy Specialist, with six library
Team Leaders to review and refine policies created during this visit;
• April 19-30, load and index data for test migration;
• May 24-28, onsite training on the test server – no staff vacations allowed;
• May 31-July 9, data review by OPL;
• July 12-16, three-day specialized hands-on training by SIRSI and OPL;
• July 18, OPL ceases using Inlex system Cataloging module;
• August 1, OPL ceases using Inlex system for Circulation;
• August 4 or 5, we “go live!” with Sirsi Unicorn.
Ms. Moreno added that Library Automation Coordinator Angela Scherer has created a website for
staff to visit to receive updates on the SIRSI migration. Additionally, staff is invited to participate
in three budget-related contests for gift certificates to The Village at Orange.
V. NEW BUSINESS
5.1 Patron Suggestion on Internet Workstations
The library received a suggestion from a frequent library patron re: Internet users not being
allowed to access the A: drive on our public-use computers. Director Jacob responded with a
letter informing the patron that A: drive access for library patrons is in the planning stages with
our technology support staff, and should be available by the end of March 2004.
VI. ANNOUNCEMENTS
• Moms Club meeting, 8:30-9:45 a.m., Saturday, February 7 @ Main Library.
• Tile Painting Festivity, 1-5 p.m., Saturday, February 21 @ Taft Branch Library
[Library Foundation Small Change Club event]
VII. PUBLIC COMMENT
None.
CITY OF ORANGE DEPARTMENT OF LIBRARY SERVICES
ORANGE PUBLIC LIBRARY BOARD OF TRUSTEES
Minutes of Board Meeting Held January 26, 2004
Page 4
VIII. ADJOURNMENT
Vice Chair Schlund moved, and Trustee Clemens seconded, to adjourn the meeting. The
motion carried unanimously, and the meeting adjourned at 4:05 p.m. The next meeting will be
held on Monday, February 23, 2004, at 3:00 p.m. in the Salter Annex room at Taft Branch Library.
____________________________ _________________________
Nora Jacob, Secretary to the Board Attested on