02.22.2010 LBOT MINUTES - APPROVED1.4
CITY OF ORANGE LIBRARY SERVICES DEPARTMENT
ORANGE PUBLIC LIBRARY
BOARD OF TRUSTEES
February 22, 2010
Staff Conference Room
407 E. Chapman Avenue, Orange 92866
I. CALL TO ORDER (3:10 p.m.)
1.1 Pledge of Allegiance
Vice Chair Schlund led the Pledge of Allegiance.
1.2 Roll Call
Trustees Present: Trustee Nancy Collins, Vice Chair Jonell Schlund, Trustee
Marianne Hugo and Trustee Patricia VanVoorst
Staff Present: Library Services Director Yolanda Moreno, and Senior
Library Manager Rosanne Miller
1.3 Adoption of Agenda
Trustee Collins moved to approve the agenda as presented; Trustee VanVoorst
seconded the motion, and it carried unanimously.
1.4 Approval of Minutes
Trustee VanVoorst moved to approve the minutes of the January 25, 2010
meeting as presented; Trustee Hugo seconded the motion, and it carried
unanimously.
II. LIBRARY DIRECTOR’S REPORT
2.1 Monthly Report for February 2010
Library Director Moreno gave a verbal report:
• Longtime Orange Public Library Foundation and Orange Public Library
supporter Mel Slavick passed away on Tuesday, February 16. He won
numerous awards and contributed countless hours and in-kind donations to
the Foundation and other non-profit organizations. He will be remembered
for his generosity and cheerful spirit. In lieu of flowers, donations in Mel’s
memory can be made to the Orange Public Library Foundation for purchase
CITY OF ORANGE DEPARTMENT OF LIBRARY SERVICES
ORANGE PUBLIC LIBRARY BOARD OF TRUSTEES February 22, 2010
Page 2
of library materials. The Orange City Council will adjourn in Mel's memory
on Tuesday, March 9, 2010.
• At the March 9th City Council meeting former Chair Douglas Westfall will be
presented with a Resolution for his 13 years of dedicated service to the
Library Board of Trustees. All Trustees have been encouraged to attend this
meeting.
• The Orange County Register took photos at two of our Children’s Services
events: the El Modena Branch Library Music Adventures @ the Library on
Monday, February 8 and the Main Library Family Game Nights @ the
Library on Wednesday, February 17.
• The Library has three volunteers for the Welcome Desk at the Main Library
from the Disney’s “Give a Day. Get a Disney Ticket” program– one has
started training and two are in the City’s background process. Each volunteer
has to complete 30 hours in order to get the free park ticket. This program
will end when the number of volunteers has reached 1M. As of February the
number is 600,000 so Disney expects to reach the 1M mark by early March.
All volunteers that are registered before the program ends will be entitled to
receive a park ticket.
• Trustee Collins held two cooking classes at the Main Library – 1st class was
for preschool children and they made veggie pizzas on bagels - 21 in
attendance; 2nd class was for school age children and they made apple berry
salsa and truffles - 24 in attendance. Trustee Collins will hold quarterly
cooking classes at the library.
• There will be a special budget session on Tuesday, February 23, 3 p.m., prior
to the City Council meeting where staff will present budget saving ideas to
the City Council.
2.2 Financial Report for January 2010
The library is on target because the library is only purchasing what is absolutely
needed and not what we would like to have. Each section is monitoring its budget
closely to stay on target.
III. BOARD REPORTS
3.1 Report from Orange Public Library Foundation (OPLF)
(Library Director Moreno reported for Ms. Schlund)
Library Director Moreno reported that at the last meeting the Foundation was in
agreement to give all proceeds from the April 24 Legacy Gala opportunity baskets to
the library for children’s and teens’ books and programs. They voted to give a
minimum of $6,000, but hope to raise more for the library. It was also reported that
most of the Legacy Gala is underwritten so all monies raised will be profit. The
OPLF will again host a “Family Film Series” which this year will be part of the
library’s weekly Summer Reading Program. The Film Series will run from June 24
through August 12, 2-6 p.m. OPLF will give another $50,000 check to the City this
spring as payment toward its capital campaign commitment. Director Moreno and
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ORANGE PUBLIC LIBRARY BOARD OF TRUSTEES February 22, 2010
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Senior Library Manager Miller will meet next week with OPLF’s Children’s Garden
Task Force to discuss plans for the children’s garden.
3.2 Report from Trustees
Trustee Collins has been very impressed with the Teen Volunteers and how they
have stepped up to the plate and put together various programs for the library. With
the budget cuts and staff shortages, she thinks this is a good time to take a look at
volunteer opportunities at our library that would not take a lot of staff intervention
but would be helpful and allow the library to continue with its basic programs.
Volunteers could be recruited to put together some of the basic programs or assist
with special library programs. Board Members and staff were in agreement that this
is something to move forward with in the near future.
Trustee Collins will be working with Library Director Moreno to put together a
survey for the local community. The survey would ask “What Type of Programs
Interest You,” and “What Type of Programs would you Like the Library to Have,” to
name a few. The survey would be available to take online or it would be available
in hard copy at each of the libraries. Library Director added that we do not want to
give the public the expectation that the library would be able to have all these
programs because we do not have the money. But she said it would be nice to find
out what type of programs the community would like the library to have because one
of the library mission goals is to serve the community. Based on the results of the
survey, staff would take the top two or three programs that the community would
most like to see at the library. Trustee VanVoorst asked if the survey could also
include asking for volunteers who can contribute his or her time to the library to help
with programs and events, and volunteers who would be interested in teaching a free
class on a subject of his or her expertise. The Board was unanimous in the contents
of the survey and moving forward with putting one together. Library Director
Moreno will ask Senior Library Manager Kitty Crary and Adult Services staff to
organize the survey. At a previous meeting, Library Director Moreno and Trustee
Collins talked about meeting with the president’s of the library support groups –
Library Board of Trustees, Friends of the Library and Orange Public Library
Foundation – to talk about working together in support of the library, its programs
and special events, and offering support to each other as needed.
Trustee Hugo said there is a link to the library website on the Orange Unified School
District website. She added that her son’s teacher at Chapman Hills Elementary was
showing the kids how to get to the library website and asked how many kids visited
the library. She thinks this is a win-win situation for the library and a great
connection that the school has to Orange Public Library.
Trustee VanVoorst is working with the Orange Public Library Foundation on its
upcoming Legacy Gala. She is asking for names of people who would be interested
in attending this event. Names can be given to Library Director Moreno who then
will email them to Trustee VanVoorst. She added that she and Orange Public
Library Foundation Executive Director Nora Jacob will meet with Former Mayor
Joanne Coontz to talk about and come up with a list of Coontz’s library supporters
CITY OF ORANGE DEPARTMENT OF LIBRARY SERVICES
ORANGE PUBLIC LIBRARY BOARD OF TRUSTEES February 22, 2010
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who might wish to attend the Legacy Gala or sponsor a table. Trustee VanVoorst
mentioned that local community volunteer Shannon Tucker has given very
informative presentations on Historical Preservation and might be someone to
consider for giving a free program at the library.
IV. OLD BUSINESS
None.
V. NEW BUSINESS
5.1 Resignation of Chair Doug Westfall; appointment of new Chair
Vice Chair Schlund acknowledged that the Board had accepted the resignation of
Chair Doug Westfall, and the Board will need to appoint a new chair.
Trustee VanVoorst made a motion to appoint Trustee Collins as Chair of the
Library Board of Trustees; Trustee Hugo seconded the motion and it carried
unanimously.
Board Members offered their congratulations to Chair Collins. Refreshments were
served and members of the Workflow Team were present to congratulate Chair
Collins on her appointment. For the benefit of the two new Trustees – Patricia
VanVoorst and Marianne Hugo - Technology and Technical Support Supervisor
Angela Scherer introduced herself and gave a brief outline of her duties.
Library Director Moreno mentioned that we still have one vacancy on the Library
Board of Trustees. She added that if you know of any people with a strong interest
in the library, please encourage them to apply. City of Orange applications are
available at the City Clerk’s office.
VI. ANNOUNCEMENTS
¾ Monday Mysteries @ the Library, Pacific Beat, by T. Jefferson Parker, Monday, Feb.
22, 2-3 p.m., Orange Public Library & History Center, Orange Rotary Conference Room
¾ Music Adventure @ the Library!, Monday, Feb. 22 & March 8, 3:30-4:30 p.m., Taft
Branch Library
¾ Teen Game Day, Tuesday, Feb. 23,March 9 & 23, 3-5 p.m., Orange Public Library &
History Center, Main Library, Community Room
¾ Say No to Drugs! Puppet Show, Tuesday, Feb. 23 & Wednesday, March 17, 3:30-4:15
p.m., Taft Branch Library
¾ Writing Your Life Story, Your Goals & Ambitions & Wrap-up, Wednesday, Feb. 24, 7-
8:30 p.m., Orange Public Library & History Center, Main Library, Community Room
¾ Read Across America Day, Saturday, Feb. 27, 10-11 a.m., Orange Public Library &
History Center, Main Library, Community Room
¾ Music Adventure @ the Library!, Monday, March 1, 3:30-4:30 p.m., El Modena Branch
Library, Community Room
¾ Safety Program, Tuesday, March 2, 4:30-5 p.m., Taft Branch Library
CITY OF ORANGE DEPARTMENT OF LIBRARY SERVICES
ORANGE PUBLIC LIBRARY BOARD OF TRUSTEES February 22, 2010
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¾ Teen Anime Night, Wednesday, March 3,10,17 & 24, 5 p.m., Orange Public Library &
History Center, Main Library, Community Room
¾ Music Adventure @ the Library!, Thursday, March 4, 3:30-4:30 p.m., Orange Public
Library & History Center, Main Library, Community Room
¾ Reading ROCKS! Reaches Orange City Kids, Tuesday, March, 9, 6:15-7:45 p.m., Taft
Branch Library
¾ Reading ROCKS! Reaches Orange City Kids, Tuesday, March, 16, 6:15-7:45 p.m., El
Modena Branch Library
¾ Family Game Night @ the Library (all ages), Wednesday, March 17, 6:45-8:15 p.m.,
Orange Public Library & History Center, Main Library, Community Room
¾ Say No to Drugs! Puppet Show, Thursday, March 17, 3:30-4:15 p.m., Orange Public
Library & History Center, Main Library, Community Room
¾ Magic @ the Library, families welcome, Saturday, March 20, 10 a.m.-noon, Orange
Public Library & History Center, Main Library, Community Room
¾ Monday Mysteries @ the Library, Monday, March 22, 2-3 p.m., Orange Public Library
& History Center, Orange Rotary Conference Room
¾ Say No to Drugs! Puppet Show, Thursday, March 24, 3:30-4:15 p.m., El Modena Branch
Library, Community Room
Chair Collins asked if Library Board packets could be emailed. Library Director
Moreno said she would talk with Executive Assistant Jan Reichert to find out if this
would be possible. Chair Collins added that if Board packets are emailed Board
Members would need to make certain to check their emails on a regular basis, and it
would be the responsibility of each Board Member to print the documents for the
meeting.
VII. PUBLIC COMMENT
None
VIII. ADJOURNMENT
Vice Chair Schlund moved, and Trustee VanVoorst seconded the motion to
adjourn the meeting at 4:10 p.m. The motion carried unanimously. The next
meeting will be held on Monday, April 19, 3 p.m. in the Salter Annex Room, Taft
Branch Library, 740 E. Taft Avenue, Orange 92865.
___________________________________ ___________________
Yolanda Moreno, Library Services Director Attested on