01.25.2010 LBOT MINUTES - APPROVED
CITY OF ORANGE LIBRARY SERVICES DEPARTMENT
ORANGE PUBLIC LIBRARY
BOARD OF TRUSTEES
January 25, 2010
Staff Conference Room
407 E. Chapman Avenue, Orange 92866
I. CALL TO ORDER (3:10 p.m.)
1.1 Pledge of Allegiance
Chair Douglas Westfall led the Pledge of Allegiance.
1.2 Roll Call
Trustees Present: Chair Douglas Westfall, Vice Chair Jonell Schlund, Trustee, Trustee
Marianne Hugo and Trustee Patricia VanVoorst
Absent: Trustee Nancy Collins
Staff Present: Library Services Director Yolanda Moreno, Senior Library Manager
Rosanne Miller, and Executive Assistant Jan Reichert
1.3 Adoption of Agenda
Library Services Director Yolanda Moreno asked to move Roman Numeral V, New
Business before Roman Numeral II, Library Director’s Report. Trustee VanVoorst moved
to approve the agenda as corrected; Vice Chair Schlund seconded the motion, and it carried
unanimously.
1.4 Approval of Minutes
Trustee VanVoorst moved to approve the minutes of the November 16, 2009 meeting as
presented; Vice Chair Schlund seconded the motion, and it carried unanimously.
V. NEW BUSINESS
5.1 Presentation by Vandana Rao – request to exhibit her artwork at the Orange Public
Library & History Center, Main Library
For the benefit of the two new Trustees, Library Director Moreno explained the library policy on
displaying artwork at the library. The artwork usually is local or historical in nature and if it is
not the artist is asked to bring his or her artwork to a meeting of the Library Board of Trustees for
approval. Library Director Moreno introduced Vandana Rao, and her daughter, who is here today
to show her artwork and her daughter’s artwork that she would like to display at the Orange
Public Library & History Center, Main Library. Ms. Rao was born in India and moved to the
United States about 22 years ago and resides in the City of Orange. She has been painting since
she was six and her daughter, who is six, has been painting since she was three. She mentioned
her website and passed around business cards with this information. Most of her paintings are
CITY OF ORANGE DEPARTMENT OF LIBRARY SERVICES
ORANGE PUBLIC LIBRARY BOARD OF TRUSTEES January 25, 2010
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large, about eight feet long, mixed media, mostly oils, philosophical in nature in which she fuses
her culture with other cultures. She brought some of her smaller and colorful pieces which she
passed around, and some of her daughter’s pieces that she would like to display at the Main
Library as well. The Trustees were in agreement that the artwork of both Ms. Rao and her
daughter would be appropriate to display at the Main Library in the space across from the
customer service desk. Ms. Rao will contact Executive Assistant Reichert next week to make
arrangements for hanging the displays.
II. LIBRARY DIRECTOR’S REPORT
Library Director Moreno introduced Technology Library Assistant Jack Tsuruda who took
pictures of each Board Member for the Library’s webpage, Library Supporters. Trustee Collins
was absent so arrangements will be made to take her picture at another time. Pictures of Board
Members will not be on the website until all Board Member pictures have been taken.
2.1 Monthly Report for December 2009 and January 2010
Library Director Moreno gave a verbal report:
• The big event for December was the Children’s Santa program. It was at all three
libraries, and there were 500+ kids total in attendance.
• Library Director Moreno and Adult Services Librarian Kurt Keesling gave tours of the
library facility and its resources and services to a group of Orange Rotarians.
• The monthly Family Game night has been very successful and well-attended by about 30
families. A patron who came to one of the game nights and has always enjoyed board
games offered to contact company’s he deals with for donations of board games. From
his contacts the library received $1,000 worth of board games.
• A Game Daze for Teens is hosted bi-monthly on Tuesday’s at the Main Library with WII
games such as guitar hero and rock band.
• A four-session workshop on writing and autobiography started January 13 with
Introduction & Major Events in Your Life. For this first class 30 were registered and 17
attended the workshop. The workshops are conducted by Local History Librarian Lizeth
Ramirez in the Main Library community room.
• Trustee Collins hosted a Mommy and Me cooking class for pre-schoolers on Thursday,
January 21. She had 25 for the first session ad 20 for the second session. Trustee Collins
has generously offered to donate the supplies for these quarterly cooking classes.
• Monday Mysteries @ the Library start today, January 25 and the first book discussed
with be Faceless Killers by Hanning Mankell. Three more book discussions will follow
on subsequent Monday’s.
• For this current fiscal year the City is looking for an additional $3M so the City Manager
asked all departments to come up with programs and activities that could be cut. As a
result of these cuts the departments’ total savings is $350,000. The library cuts were the
Summer Reading Club programs and steam cleaning the sidewalks (reduced to monthly),
which resulted in $8,950 to give back to the City. When this was presented to City
Council, the mayor did not want to see the Summer Reading Club programs cut so she
suggested that the library ask its support groups for money. Library Director Moreno
approached both groups and while the Friends of the Library have committed to $7,000,
the Orange Public Library Foundation is asking if $6,000 for the Summer Reading Club
programs can come out of the $50,000 that they have already given to the City. This will
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be going to City Council so a decision has yet to be decided. In the interim, Library
Director Moreno reported that the mayor attended a YMCA event and John and Leilani
Martin gave a check for $2,000, Mr. Sony Nguyen, whose children attended the Summer
Reading Club program donated $2,000, and the Friends of the Library donated $7,000.
With these three donations the library will be able to continue the Summer Reading Club
programs.
• The budget for FY2011-12 was due to the City last week and the library presentation is
scheduled for Monday, February 1, 4 p.m.
• The library was closed on Monday, January 18 for Staff Development Day. This day was
chosen because it’s Martin Luther King holiday for most places and most people think
the library is closed. It was mandatory for all part-time (unless school or other part-time
job interfered) and full-time staff. The full day included continental breakfast, boxed
lunches provided by Corner Bakery, customer service and staff morale training by
Community Services Director Marie Knight, workshops, fun activities and prizes. The
library would like to hold a Staff Development Day every two years so the next one is
scheduled for 2012. The money for Staff Development Day was generously donated by
the Friends of the Library.
2.2 Financial Report for December 2009
The library is on target because the library is only purchasing what is absolutely needed and not
what we would like to have. Each section is monitoring its budget closely to stay on target.
III. BOARD REPORTS
3.1 Report from Chair Westfall
Chair Westfall announced his retirement effective this meeting. He added that with the economic
downturn his business, The Paragon Agency, is suffering so he needs to focus all his efforts right
now on bringing in more business. He thanked the Board Members and the library for the
pleasure of serving on the Library Board of Trustees for 13 years. A new chair will be appointed
at the February 22 meeting.
3.2 Report from Orange Public Library Foundation Liaison
Foundation Liaison Schlund reported that each Trustee received a copy of the Foundation
newsletter in its board packet. The Legacy Gala is Saturday, April 24 at the Villa del Cerro, the
Mike and Brenda Carver estate. There will be gift baskets and silent auction items to bid on.
The Legacy Gala has three honorees – Chapman University, Rotary Clubs of Orange (3), and
Mark & Vickie Murphy. It was reported that the Foundation received $50,000 in underwriting
for the Legacy Gala from the Carvers, and JMI Developer. The 2009 audit of the books is done.
At the end of 2009, a mobile home was donated to the Foundation and it is up for sale. A
committee of three Board members was put together to discuss plans and ideas for the space in
the Children’s Garden. The first meeting was cancelled so a second meeting will be rescheduled
soon.
CITY OF ORANGE DEPARTMENT OF LIBRARY SERVICES
ORANGE PUBLIC LIBRARY BOARD OF TRUSTEES January 25, 2010
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3.3 Reports from Trustees
Trustee Hugo reported that one of the perks for being on the Library Board of Trustees was she
received wrist bands for the City’s Tree Lighting Ceremony. She was very excited to receive
these wrist bands because she got front row seats for the program.
IV. OLD BUSINESS
4.1 ACTION, Programming Policy
(Proposed to the Orange Public Library Board of Trustees, November 16, 2009; brought
back to the January 25, 2010 meeting for adoption)
Copies of the draft Programming Policy were passed out to Board Members. This draft was first
brought to Board Members at the November 16, 2009 meeting for adoption. Board Members
asked that the wording in the last paragraph of the policy be changed for better clarification. The
wording has been changed and the policy is brought back to Board Members for adoption.
Board Members – Chair Westfall had to recuse himself because of a potential conflict of interest
– were in agreement with the changed wording. Trustee Hugo moved to adopt the policy as
presented; Trustee VanVoorst seconded the motion and it carried unanimously.
VI. ANNOUNCEMENTS
¾ Reading ROCKS! (Reaches Orange City Kids), Tuesday, Nov. 17, 6:45-7:45 p.m, El Modena
Branch Library
¾ Preserving Your Photographs, Tuesday, Nov. 17, 6-7 p.m., Main Library, Community Room
¾ Family Game Night, Wednesday, Nov. 18, 6:45-8:15 p.m., Main Library, Community Room
¾ California Noir, Mystery book discussion, Monday, Nov. 23, 3 p.m., Main Library, Orange
Rotary Conference Room
¾ Tuesday Game Daze (ages 5-12), Tuesday, Nov. 24, 3-3:45 p.m., El Modena Branch Library,
Community Room
¾ Music Adventures @ the Library!, Monday, Nov. 30, 3:30-4:30 p.m., Taft Branch Library
¾ Tuesday Game Daze (ages 5-12), Tuesday, Dec. 1, 3-3:45 p.m., El Modena Branch Library,
Community Room
¾ Music Adventures @ the Library!, Thursday, Dec. 3, 3:30-4:30 p.m., Main Library, Community
Room
¾ Music Adventures @ the Library!, Monday, Dec. 7, 3:30-4:30 p.m., El Modena Branch Library,
Community Room
¾ SCORE Workshop, Monday, Dec. 7, 5:30-8:45 p.m., Main Library, Community Room
¾ Reading ROCKS! (Reaches Orange City Kids), Tuesday, Dec. 8, 6:45-7:45 p.m, Taft Branch
Library
¾ Music Adventures @ the Library!, Monday, Dec. 14, 3:30-4:30 p.m., Taft Branch Library
¾ Tuesday Game Daze (ages 5-12), Tuesday, Dec. 15, 3-3:45 p.m., El Modena Branch Library,
Community Room
¾ Reading ROCKS! (Reaches Orange City Kids), Tuesday, Dec. 15, 6:45-7:45 p.m, El Modena
Branch Library
¾ Family Game Night, Wednesday, Dec. 16, 6:45-8:15 p.m., Main Library, Community Room
CITY OF ORANGE DEPARTMENT OF LIBRARY SERVICES
ORANGE PUBLIC LIBRARY BOARD OF TRUSTEES January 25, 2010
Page 5
Executive Assistant Reichert talked about the Disney program “Give a Day. Get a Disney Day.”
volunteer program that started January 1, 2010. The Disney program encourages people to sign up
for a volunteer activity at more than 70,000 nonprofit agencies that need their help and celebrates the
good work of volunteers by giving each of them one-day admission to a theme park at Disneyland
Resort or Walt Disney World Resort, free. This promotion ends on December 15, 2010. The
Orange Public Library is one of the agencies that volunteers can choose. Because volunteers 16 and
older must be drug screened and finger printed the library is requiring volunteers to commit to 30-hrs
over a six month period. It would not be worth the time to invest in a volunteer that only wants to
complete his or her volunteer hours in a month or less. Library Board of Trustees are volunteers so
Executive Assistant Reichert gave each one instructions on how to register on the Disney website to
start accumulating hours. She added that if you do not want a Disney day pass, you can donate it to
another organization. Library staff is looking into if volunteers do not want a Disney day pass can it
be donated to the library to be used as a prize for Summer Reading Club or some other library
program.
Library Director Moreno announced Senior Library Clerk Jennie Sloan had a baby. The baby was
not due until the end of January but the baby arrived on Saturday, January 9. She is not returning to
work so Lending Services will be down another position.
Vice Chair Schlund asked if we could meet at the branch libraries for the March and April meetings.
Executive Assistant Reichert will ask Taft Branch Library Manager Damitri Boone to reserve the
Salter Annex Room for the March 15 meeting.
VII. PUBLIC COMMENT
None
VIII. ADJOURNMENT
Vice Chair Schlund moved, and Trustee Collins seconded the motion to adjourn the meeting
at 4:10 p.m. The motion carried unanimously. The next meeting will be held on Monday,
March 15, 3 p.m. in the Salter Annex Room,
____________________________ _________________________
Yolanda Moreno, Library Services Director Attested on