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10.18.2010 LBOT MINUTES - APPROVED1.4 CITY OF ORANGE LIBRARY SERVICES DEPARTMENT ORANGE PUBLIC LIBRARY BOARD OF TRUSTEES Monday, October 18, 2010 Orange Public Library & History Center, Orange Rotary Conference Room 407 E. Chapman Avenue, Orange CA 92866 I. CALL TO ORDER (3:05 p.m.) 1.1 Pledge of Allegiance Chair Collins led the Pledge of Allegiance. 1.2 Roll Call Trustees Present: Chair Nancy Collins, Vice Chair Jonell Schlund, Trustee Steven Freeman, Trustee Marianne Hugo and Trustee Patricia VanVoorst Staff Present: Library Services Director Yolanda Moreno, and Executive Assistant Jan Reichert 1.3 Adoption of Agenda Vice Chair Schlund moved to adopt the agenda as presented; Trustee VanVoorst seconded the motion, and it carried unanimously. 1.4 Approval of Minutes Vice Chair Schlund moved to approve the minutes of the September 20, 2010 meeting as presented; Trustee VanVoorst seconded the motion and it carried unanimously. II. LIBRARY DIRECTOR’S REPORT 2.1 Monthly Report for October 2010 Library Director Moreno gave a verbal report: • The Friends of the Library Breezeway Booksale on Tuesday, Sept. 21 and the Sidewalk Booksale on Saturday, Oct. 23 were financially successful. Both events netted approximately $700. • The Friends of the Library and Library Board of Trustees will host a booth at the City’s Treats in the Streets event on Thursday, October 28. There will be volunteers from each group at the booth giving candy and prizes to all the children that stop by. Library Services Director Moreno thanked Board Members for donating two large bags of candy each to this event. CITY OF ORANGE DEPARTMENT OF LIBRARY SERVICES ORANGE PUBLIC LIBRARY BOARD OF TRUSTEES October 18, 2010 Page 2 • National Friends of the Library Week is October 18-23. On Saturday, October 23, the Friends are having a potluck in the Main Library community room, 3:30 p.m.. There will be live music, good food, gift baskets and great prizes in honor of all their volunteers. The Library Management Team contributed money to purchase two gift cards to PJ’s Abbey restaurant in Orange to raffle off at the event. This was the Management Teams opportunity to show support and appreciation to the Friends for all that they do for the library. Library Services Director Moreno will stop by as well as several other library staff. She added that Board Members have also been invited to this event. • Library staff is working on a Wish List to be presented to the Friends of the Library. Once finalized the Wish List will be shared with Board Members to see what staff is asking for, and also will be shared with the OPLF. One of the items on the Wish List is new furniture for the computer room at the El Modena Branch Library. • The library continues to have staffing issues with two staff on medical leave (Senior Library Manager Rosanne Miller and Library Technical Support Supervisor Angela Scherer) and with the recent retirement of Senior Library Manager Kitty Crary. Senior Library Manager Miller is expected back on Thursday, October 21 and Library Technical Support Supervisor Scherer is expected back mid-November. Meantime, staff has fallen a little behind schedule in getting things accomplished in a timely manner but will continue to do the best they can. The Community Survey and Survey Monkey are moving forward. Changes have been made and a new timeline will be set. Library Services Director Moreno will email Board Members with the new launch dates. She added that she is working with Human Resources Department on a new staffing plan. Until such a plan is in effect, Library Manager Irma Morales will temporarily be in charge of Adult and Branch Services. • As was told at last month’s meeting, Finance Clerk Lew Stedman retired on September 28. Although we cannot fill this position we did get approval to allow Alternate Library Clerk Julie McWhorter to work 19-hours a week. She will take over as Finance Clerk reporting to Executive Assistant Reichert. Her primary duties will be financial-based but she will assist with other duties in Library Admin. • Staff Picks are on display at the New Book area. We have bookmarks and the information is on the library website. Board Members have been invited to suggest a “Staff Picks” and can email them to Adult Services Librarian Andrea Vasquez at avasquez@cityoforange.org. • Visually impaired equipment is now available at the Main Library. The Valentine family donated the machine that will magnify printed materials. The Friends of the Library provided money to purchase software that will allow the visually impaired patron to increase the font size. This equipment has been setup in the Literacy office on the 2nd floor. Publicity will be going out soon to promote this library service. • There was an article in the OC Register on Sunday, Oct. 17 about the library’s “Books with a Beat” program that was held on Thursday, Oct. 14 at the Main Library. CITY OF ORANGE DEPARTMENT OF LIBRARY SERVICES ORANGE PUBLIC LIBRARY BOARD OF TRUSTEES October 18, 2010 Page 3 • SAT Practice Test (grades 9-12), Saturday, October 23, 10 a.m.-2 p.m. at the Main Library. • The Halloween Spooktacular! (for all ages), Saturday, October 30, 2-4 p.m. at the Main Library. There will be face painting, crafts and lots of fun activities for the entire family. • Monday Mysteries continue at the library on Monday, October 25, 2 p.m. at the Main Library. The genre will be Science Fiction. • The Employee Recognition Program was revised and the new theme is “You are an Essential Piece of the Puzzle.” Each quarter the library will honor a particular job classification. The 1st quarter we honored Library Pages. Library Page Valerie Chan was recognized as the library’s 1st Quarter Employee of the Quarter at the All-Staff meeting Thursday, October 7. There were 36 nominees for nine different Library Pages. Valerie received an “Essential Piece of the Puzzle” lapel pin, a $25 gift card, and a letter was sent to her family acknowledging this award. Her picture will be on a plaque on display at the Customer Service desk. The 2nd Quarter Employee of the Quarter will be Library Clerks. 2.2 Financial Report for September 2010 Received and filed. We are 25 percent spent which is where we should be. Library Services Director Moreno added that some of the items are over because the money is encumbered. The library continues to watch closely what is spent and only purchasing what is needed. III. BOARD REPORTS 3.1 Report from Chair Chair Collins reported that she is meeting quarterly with Kim Nichols, OPLF President and Kathleen Ford, Friends of the Library President. At these meetings the groups share ideas on what each is doing and how to better serve the library. OPLF President Nichols will email copies of its monthly meetings to Chair Collins to share with Trustees. Chair Collins reported that the last meeting, Tuesday, October 12, was very productive. She added that the role of the Trustees is to be the liaison between the Library and the Community and to support the Friends of the Library and the OPLF in their fundraising efforts to raise money for the library. She reiterated that it’s their efforts that directly impact how the library serves the community. 3.2 Report from Orange Public Library Foundation Liaison (OPLF) OPLF Liaison Jonell Schlund reported that she does not have a report as the meeting is today at 5:30 p.m. She will have a detailed reported at the November 15 meeting. 3.3 Reports from Trustees Trustee Freeman reported that he went to the Friends of the Library City Hall Breezeway Booksale on Tuesday, Sept. 21 and spent time talking with the Friends volunteers. Trustee Hugo reported that Anaheim Public Library is experiencing the same economic challenges as the Orange Public Library and that there could possibly be more cuts and layoffs. CITY OF ORANGE DEPARTMENT OF LIBRARY SERVICES ORANGE PUBLIC LIBRARY BOARD OF TRUSTEES October 18, 2010 Page 4 IV. OLD BUSINESS 4.1 City of Orange Treats in the Street Event Schedules for the booth are as follows: Chair Collins – 4-5:30 p.m. Trustee Freeman – 4-7 p.m. Trustee Hugo – 5:15 to 7 p.m. Trustee Van Voorst – 5-6 p.m. (working the Kiwanis booth as well) Trustee Hugo will attend the mandatory booth meeting on Tuesday, October 19. She will contact Chair Collins with all the info from the meeting. Chair Collins will setup the booth. Ann Marie of the Friends of the Library will also volunteer at the booth along with two Teen Volunteers. Chair Collins encouraged Trustees to wear some type of costume. Each Trustee donated two large bags of candy and the Orange Public Library Foundation will donate candy too. Each child who visits the booth will spin the giant wheel and get candy, stickers, Friends of the Library coupons, or a coloring sheet. 4.2 REVIEW– Discussion of Policy: Exhibits, Displays, & Distribution of Free Materials * & Policy: Art Display * (this policy was proposed for Library Workflow Team consideration and never brought forth to Library Board of Trustees for adoption) The Policy: Art Display was never officially adopted by the Library Board of Trustees. It was proposed and presented to the Library Workflow Team on April 5, 2007. It’s being brought to the Trustees for consideration and adoption. Staff recommendation is to remove the 1st sentence under “General Principles”, “The Orange Public Library is strictly neutral in matters of religion….” Trustees were in agreement with this recommendation. Trustees recommended the following changes to the policy: • The 2nd sentence under “Purpose” remove, “The purpose is not to promote a particular point of view or to make a statement on a controversial issue.” • The 4th paragraph, under “Responsibility” add, “under the direction of the library staff.” • The 5th paragraph, 4th sentence, under “General Principles” remove, “one to two months.” All changes will be incorporated in the policy and brought back for adoption at the November 15 meeting. There was also discussion on requiring a Hold Harmless agreement be signed by all groups who display artwork at the library. CITY OF ORANGE DEPARTMENT OF LIBRARY SERVICES ORANGE PUBLIC LIBRARY BOARD OF TRUSTEES October 18, 2010 Page 5 V. NEW BUSINESS None. VI. ANNOUNCEMENTS ¾ Safety Program, Tuesday, November 2, 4:30-5 p.m. Taft Branch Library ¾ Anime Nights (ages 13-17), Wednesday, November 3, 6:30-8 p.m., Orange Public Library & History Center, Community Room ¾ Reading ROCKS! (Reaches Orange City Kids), Tuesday, November 9, 6:15-7:45 p.m., Taft Branch Library ¾ Halo 3 Tournament (ages 13-17), Wednesday, November 10, 3:30-5 p.m., Orange Public Library & History Center, Community Room ¾ Reading ROCKS! (Reaches Orange City Kids), Tuesday, November 16, 6:15-7:45 p.m., El Modena Branch Library, Community Room ¾ Family Game Nights @ the Library!, Wednesday, November 17, 6:45-8:15 p.m., Orange Public Library & History Center, Community Room ¾ Harry Potter Magic Show! (all ages), Thursday, November 18, 3:30-4:15 p.m., Orange Public Library & History Center, Community Room ¾ More Monday Mysteries @ the Library, Monday, November 29, 2 p.m., Orange Public Library & History Center, Orange Rotary Conference Room VII. PUBLIC COMMENT None VIII. ADJOURNMENT Vice Chair Schlund moved, and Trustee VanVoorst seconded the motion to adjourn the meeting at 3:55 p.m. The motion carried unanimously. The next meeting will be held on Monday, November 15, 2010, 3 p.m., Orange Public Library & History Center, Orange Rotary Conference Room, 407 E. Chapman Avenue, Orange, CA 92866 ___________________________________ ___________________ Yolanda Moreno, Library Services Director Attested on