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05.16.2011 LBOT MINUTES - APPROVED1.4 CITY OF ORANGE LIBRARY SERVICES DEPARTMENT ORANGE PUBLIC LIBRARY BOARD OF TRUSTEES Monday, May 16, 2011 Orange Public Library & History Center, Orange Rotary Conference Room 407 E. Chapman Avenue, Orange CA 92866 I. CALL TO ORDER (3:06 p.m.) 1.1 Pledge of Allegiance Chair Collins led the Pledge of Allegiance. 1.2 Roll Call Trustees Present: Chair Nancy Collins, Vice Chair Jonell Schlund (arrived at 3:10 p.m.), Trustee Steven Freeman, Trustee Marianne Hugo and Trustee Patricia VanVoorst Staff Present: Library Services Director Yolanda Moreno, Acting Assistant Library Services Director Rosanne Miller, and Executive Assistant Jan Reichert 1.3 Adoption of Agenda Trustee Freeman moved to adopt the agenda as presented; Trustee Hugo seconded the motion, and it carried unanimously. 1.4 Approval of Minutes Trustee VanVoorst moved to approve the minutes of the April 18, 2011 meeting as presented; Trustee Hugo seconded the motion and it carried unanimously. II. LIBRARY DIRECTOR’S REPORT 2.1 Monthly Report for May 2011 Ms. Moreno gave a verbal report: • Per direction from City Mgr, the library is looking at its frozen & vacant positions to determine which vacant positions can be eliminated from the budget. Frozen positions have already been taken out of the budget, but vacant ones have not. Library Management staff is taking one final look at the vacant positions and justifying those positions they want to keep. • The Library is changing the number of checkout limits for books from 50 to 25. • Former Library Board of Trustees Chair Doug Westfall donated a cannon ball to Local History. He received it from a donor, who wishes to remain anonymous, CITY OF ORANGE DEPARTMENT OF LIBRARY SERVICES ORANGE PUBLIC LIBRARY BOARD OF TRUSTEES May 16, 2011 Page 2 who found it in Santiago Creek. After doing research, it was determined that the cannon ball's size, weight and make are consistent with those of pre-1840s Spanish cannon balls. Local History will decide on how to display the cannon ball. • Mike Vogelvang is making and donating the missing heron on the library fountain. He was waiting on one part in order to finish the heron, which Ms. Moreno received from Community Services Department. Once Mr. Voglevang picks up the part he can finish the heron and it will be ready to install. Ms. Moreno is getting estimates for the installation. • Friends of the Orange Public Library (FOPL) had a three day book sale on May 5, 6 and 7. Their net profit was approximately $2,100. The FOPL are checking into the possibility of having a booth to sell books at the Farmers Market that recently opened near Chapman University. • The recently purchased Freegal product has already had 2,000 hits, and the library had a soft opening for its Rocket Languages product. Rocket Languages is a comprehensive online product that allows the patron to learn one of 10 languages on their own terms and in their own time. • Nora Jacob Executive Director of the Orange Public Library Foundation (OPLF) is resigning from paid employment effective July 1. She will continue to assist OPLF by volunteering 2-4 hours per week. 2.2 Financial Report for April 2011 Received and filed. Overall the library is under budget and staff only purchases what is needed. III. BOARD REPORTS 3.1 Report from Chair Chair Collins continues to meet with Ms. Moreno monthly to discuss and help put together the agenda for the Board meetings. 3.2 Report from Orange Public Library Foundation Liaison (OPLF) Ms. Moreno, in the absence of Ms. Schlund, reported that Finance Committee Chair Joe Hagler briefly recapped the Finance Committee’s revision of the OPLF Investment Policy. Board Member Larry Tannas asked, and the Board approved, for a four month leave of absence due to his work load. The Legacy Gala profit was $40,000 (above the $11,000 raised from the “Raise Your Paddle for Children’s Books”). 3.3 Reports from Trustees Trustee Freeman visited the Association of Library Trustees, Advocates, Friends and Foundations (ALTAFF) website and printed and handed out copies of information he found would be useful to Trustees. CITY OF ORANGE DEPARTMENT OF LIBRARY SERVICES ORANGE PUBLIC LIBRARY BOARD OF TRUSTEES May 16, 2011 Page 3 IV. OLD BUSINESS 4.1 Further Discussion on Gift Registry’s Chair Collins reported that Barnes & Noble (B&N) is very excited about working with the library by hosting a Barnes & Noble Registry/Bookfair. The Bookfair is an opportunity for the library to raise money through in-store and online book sales by encouraging our supporters to shop at B&N stores and online during a designated period. B&N will publicize the Bookfair at their registers (flyers, posters, etc.); display the library wish lists in-store; give the library publicity to place at its customer service desk; and make the wish list available on B&N website. Chair Collins added that if the city will allow we can put a link on the library website to the B&N wish list. In addition to the materials purchased in-store, the library will receive money back as follows: Up to $2,000 in sales = 10% cash or 15% B&N gift card $2,000 to $10,000 in sales = 15% cash or 20% B&N gift card $10,000 or more in sales = 20% cash or 25% B&N gift card It was added that for in-store purchases a valid voucher or mention of participation in the Bookair must be presented at the register prior to the transaction for the purchases to count towards the library Bookfair. When purchases are made just for the library B&N will deliver them. Trustee Hugo inquired if purchases can be made from any B&N. Chair Collins will check into this and report back at the June meeting. Chair Collins said B&N would like to give a presentation on incorporating digital devices and eLending in our library system. She thought this might be a good program to offer the public on how to use digital devices. Ms. Moreno said she and Ms. Miller will go over all the information given to them about the Bookfair, decide on a month, outline what staff and Library Board involvement should be, and then bring back to the Board for any further discussion. The contact person at B&N and for the Bookfair is Shay Beckman, Community Relations Manager. Vice Chair Schlund contacted Macy’s, which has a shopping date once a year to benefit non-profits. If the library participated, it would sell tickets to this special shopping day and receive a percentage of sales. This is another opportunity for the Board to consider. 4.2 Library Board of Trustees – Fact Finding & Brainstorming on Role of Trustees – updated spreadsheet from Trustee Trustee Freeman distributed the updated fact-finding sheet to everyone. For most of the libraries surveyed Library Trustee’s are an Advisory Board. After brainstorming what they want their role to be, Board Members came up with the following recommendations for consideration: • Set library policies CITY OF ORANGE DEPARTMENT OF LIBRARY SERVICES ORANGE PUBLIC LIBRARY BOARD OF TRUSTEES May 16, 2011 Page 4 • Submit program ideas – Trustees do the research and prep work, and then bring back for library consideration • Research applicable grants and/or programs – Ms. Moreno will forward the grant websites she receives via email to Chair Collins • Ambassadors to the library – Trustees make the connections for the library • Participation in library associations such as ALTAFF and California Association of Library Trustees and Commissioners (CALTAC) • Outreach to local private and public schools –presence at Back to School Nights in September promoting library cards, PTA’s, etc. • Local History outreach – Trustees as reporters for the library • Voice of the community – What are you hearing? What does the community want from its library? • Research and oversee establishing an Adult Literacy Program at the Library – This is part of a long range plan This continues to be a work in progress. Chair Collins asked Trustees to continue to brainstorm ideas and email them to her. Trustees and library staff will finalize this list and come up recommendations to present to Mayor Carolyn Cavecche in July. There was discussion on the recently opened Farmers Market in Orange, which is on Saturdays, 8 a.m. to noon, and Library Trustees presence promoting the library. The FOPL are looking into hosting a booth so it was suggested that FOPL and Library Trustees take turns manning a booth at the Farmers Market. This will be discussed in further detail at the June meeting. 4.3 July 3rd Event Sign up sheet for shifts and what is needed for the booth will be brought to the next meeting. The booth will be manned by FOPL and Library Trustee volunteers. The giant spin wheel will again be available that people will spin for prizes and candy. Groups who participate in the July 3rd event must attend a mandatory meeting. Ms. Reichert will email this date to the Trustees. V. NEW BUSINESS 5.1 Appointment from Library Board of Trustees to Friends Liaison Trustees will rotate attendance at the monthly FOPL meetings and present their report at Library Board meetings. Vice Chair Schlund volunteered to attend the June 13 meeting, 1 p.m. in the Orange Rotary Conference Room, and Chair Collins volunteered to attend the August meeting. The other Trustees will sign up to attend one of the FOPL meetings at the June 20 Board meeting. VI. ANNOUNCEMENTS ¾ Family Game Night @ the Library (adults must be accompanied by a child age 12 or under), Wednesday, May 18 & June 15, 6:45-8p.m., Orange Public Library & History Center, Main Library Community Room CITY OF ORANGE DEPARTMENT OF LIBRARY SERVICES ORANGE PUBLIC LIBRARY BOARD OF TRUSTEES May 16, 2011 Page 5 ¾ Reading ROCKS! (Reaches Orange City Kids), Tuesday, May 18, 6:15-7:45 p.m., El Modena Branch Library ¾ Monday Mysteries @ Your Library, The Redbreast by Jo Nesbo, Monday, May 23, 2-3 p.m., Orange Public Library & History Center, Orange Rotary Conference Room ¾ Children’s Author Derrick Brown & Illustrator Jenny Lewis Visit!, Tuesday, May 24, 6:30-7:30 p.m., Orange Public Library & History Center, Community Room ¾ Anime Nights, Teen Program, Wednesday, May 25, 5:30-7:30 p.m., Orange Public Library & History Center, Community Room ¾ Safety Reading Program (all ages), Meet Officer McGruff!, Tuesday, June 7, Orange Public Library & History Center, Steve Ambriz Storytime Room ¾ Wacky Wednesday!, Teen Program, craft party for teens presented by teen volunteers, Wednesday, June 8, 4-5 p.m., Orange Public Library & History Center, Community Room ¾ Paws to Read! Read to a Dog (all ages), Monday, June 13, 3:30-4 p.m., Orange Public Library & History Center Trustee VanVoorst encouraged Trustees to attend the “Ready, Set, Read” event at Orange Children’s & Parents Together (OCPT) facility adjacent to the El Modena Branch Library, Friday, June 3, 4:30 p.m. There will be crafts and fun activities and backpacks given away to 482 kids. Trustee VanVoorst’s Kiwanis Club is providing the snacks. Ms. Moreno added that the free teen program, Yu-Gi-Oh Tournament, on Wednesday, May 11 was hugely successful with 60 boys in attendance. VII. PUBLIC COMMENT None VIII. ADJOURNMENT Trustee Van Voorst moved, and Trustee Freeman seconded the motion to adjourn the meeting at 5 p.m. The motion carried unanimously. The next meeting will be held on Monday, June 20, 3 p.m., Orange Public Library & History Center, Orange Rotary Conference Room, 407 E. Chapman Avenue, Orange, CA 92866 ___________________________________ ___________________ Yolanda Moreno, Library Services Director Attested on