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03.22.2011 LBOT MINUTES - APPROVED1.4 CITY OF ORANGE LIBRARY SERVICES DEPARTMENT ORANGE PUBLIC LIBRARY BOARD OF TRUSTEES Monday, March 22, 2011 Orange Public Library & History Center, Orange Rotary Conference Room 407 E. Chapman Avenue, Orange CA 92866 I. 0BCALL TO ORDER (3:06 p.m.) 1.1 Pledge of Allegiance Chair Collins led the Pledge of Allegiance. 1.2 Roll Call Trustees Present: Chair Nancy Collins, Vice Chair Jonell Schlund, Trustee Steven Freeman, Trustee Marianne Hugo and Trustee Patricia VanVoorst Staff Present: Library Services Director Yolanda Moreno, Acting Assistant Library Services Director Rosanne Miller, and Executive Assistant Jan Reichert 1.3 Adoption of Agenda Trustee Freeman moved to adopt the agenda as presented; Vice Chair Schlund seconded the motion, and it carried unanimously. 1.4 Approval of Minutes Vice Chair Schlund moved to approve the minutes of the March 22, 2011 meeting as presented; Trustee VanVoorst seconded the motion and it carried unanimously. II. 1BLIBRARY DIRECTOR’S REPORT 2.1 Monthly Report for March 2011 Ms. Moreno gave a verbal report: The library continues to cross train and move staff where they are most needed. The latest moves are: 1. Adult Services Librarian David Price moves from Taft Branch Library to Main Library, Technology 2. Adult Services Librarian Lizeth Ramirez moves from Main Library to El Modena Branch Library CITY OF ORANGE DEPARTMENT OF LIBRARY SERVICES ORANGE PUBLIC LIBRARY BOARD OF TRUSTEES March 22, 2011 Page 2 3. Adult Services Librarian Kurt Keesling moves from El Modena Branch Library to Taft Branch Library 4. Library Technology Coordinator Jack Tsuruda moves from Main Library, Technology to Adult Services At the March 22 City Council meeting, money from the Orange Public Library Foundation (OPLF - $7,500) and Friends of the Library (FOPL - $30,235) will be accepted and appropriated. Ms. Moreno added that she received an email prior to this meeting from OPLF Executive Director Nora Jacob stating that approximately $11,000 was raised at the OPLF Gala from the “Raise Your Paddle for Children’s Books”. At the Tuesday, April 12 City Council meeting OPLF and FOPL Board Members will make a presentation of these donations to Ms. Moreno. The Library has joined the Old Towne Preservation Association, Orange Community Historical Society and the Orange County Historical Society in hopes of establishing a partnership with them for our Local History Center. Library laptops will be available for checkout to our patrons – library use only. Staff is working on the policy and hope to have this in place ready to go within a month. Staff has reorganized the space upstairs in the reference area to allow more seating space. Ms. Moreno mentioned at the last OPLF meeting that the library was reorganizing the space upstairs and chairs were needed. OPLF Board Member Rick Collins contacted Ms. Moreno the next day to offer 50 chairs from his company, SC Gas Company. The chairs have been cleaned and some will go to El Modena for their computer room and some will replace chairs in the study rooms at the Main Library. National Library Week is the week of April 10. Library staff will again host a “Take a Coffee Break at Your Library” on Wednesday, April 13. 2.2 Financial Report for February 2011 Received and filed. Overall the library is under budget and staff only purchases what is needed. Ms. Moreno asked if there were any questions about the budget; hearing none, she added that she does monitor the budget very closely to ensure that the library is on target with its spending. III. 2BBOARD REPORTS 3.1 Report from Chair Chair Collins attended the March 22 City Council meeting for the OPLF Garden Task Force Committee presentation. She added that City Council is pleased with the job the Trustees are doing and excited that Trustees are working on defining their role. She attended the OPLF Gala and had a great time. 3.2 Report from Orange Public Library Foundation Liaison (OPLF) OPLF Liaison Jonell Schlund reported that the Board met on Monday, March 21. She gave a post-event Gala update: there were 196 in attendance; the net proceeds are approximately $35,000-$42,000; and the “Raise Your Paddle for Children’s Books” CITY OF ORANGE DEPARTMENT OF LIBRARY SERVICES ORANGE PUBLIC LIBRARY BOARD OF TRUSTEES March 22, 2011 Page 3 raised approximately $11,000. The Children’s Garden Task Force Committee continues discussions on the Children’s Garden in meetings with city and library staff. “It’s Your Money” workshops will start up again in April 6-May 25 at St. Joseph Hospital in Orange. The next OPLF meeting is Monday, April 11. 3.3 Reports from Trustees Trustee Freeman reported that he attended the OPLF Gala and was very grateful to Ms. Jacob for making arrangements for a special meal for him. Trustee Hugo also attended the Gala and was very impressed with the events organization and professionalism. IV. OLD BUSINESS 4.1 Update on Children’s Garden The OPLF Children’s Garden Task Force Committee, Library Board of Trustees Chair Collins, and city and library staff met on Wednesday, March 16 to continue discussing plans for the Children’s Garden. The OPLF committee and library staff each presented their conceptual design of the Children’s Garden. After much discussion on the pros and cons of each plan, it was decided that the two plans would be submitted to the city’s Staff Review Committee (SRC) for their input. SRC will submit their comments to city staff who will forward them to OPLF Executive Director. The goal is that one design will be agreed upon by both groups. Ms. Moreno said the Library Board of Trustees will have an opportunity to look at the designs before they are approved. She will bring the designs from both groups and the comments from the SRC to the April 18 Board Meeting. She is working with OPLF on a date for the next Children’s Garden meeting. 4.1.1 Discussion on changes to the Children’s Garden Use policy Chair Collins mentioned that the Board needs to be aware that the current Children’s Garden use policy adopted by the Trustees (Sept. 18, 2006) states, “The Children’s Garden will close at dusk or 30 minutes prior to library closing each day.” On the donor’s behalf, the OPLF asked if the garden can be open all the hours the library is open. If the library is not able to accommodate this request, the prospective donor may withdraw his donation. Chair Collins stated that should the OPLF proposal move forward, the board will decide if they need to revise the policy. Chair Collins reported that after her discussions with Deputy City Manager Irma Hernandez, regarding this issue, her concern is that a private citizen is requesting this change to the policy. She added that Trustees must be careful to not set a precedent that will allow other private citizens to dictate to the City what they want. The Trustees continued with discussion on this issue and were in agreement that it’s not in the best interest of the Trustees to change a policy to match an individual’s desire. Ms. Miller stated that she helped write the Children’s Garden policy along with the Library Services Director at that time, and the reason the language was added about closing the Children’s Garden at dusk was for the safety and protection of the children. CITY OF ORANGE DEPARTMENT OF LIBRARY SERVICES ORANGE PUBLIC LIBRARY BOARD OF TRUSTEES March 22, 2011 Page 4 The location of the children’s desk does not allow children’s staff complete visibility of the entire garden and if staff is helping a patron they would not be able to see who goes in and out of the garden. Ms. Moreno reported that library staff checked with other local libraries with children’s gardens and most of them close at dusk. She added that she and city staff will meet with the City’s Risk Manager Glenn Newson to go over any concerns and safety issues he might have with the OPLF and City children’s garden designs. 4.2 Library Board of Trustees – Fact Finding on Role of Trustees Trustees reported back on their continued fact finding on role of Trustees at public libraries in other areas. Homework assignments were as follows: Chair Collins – San Jose Vice Chair Schlund – Rancho Mirage, Indian Wells, and Beverly Hills Trustee VanVoorst – San Francisco Trustee Hugo – Los Angeles Trustee Freeman – San Diego There was also discussion on the role of Facebook and Twitter in the library world. Trustee Hugo talked a little about the City of Anaheim’s library Facebook page. Ms. Moreno asked her to email the policies to her. Trustee Freeman has been keeping a spreadsheet with all the fact-finding info about library boards from other cities. He will bring an updated spreadsheet to the April 18 meeting. V. NEW BUSINESS 5.1 Wish Lists for New Materials (Target, B&N, etc.) Ms. Moreno reiterated that the library’s book budget had been significantly cut and the library is looking for ways to get additional money for books. She and Chair Collins met to discuss this in more detail earlier. Chair Collins visited a Target store last year and came up with the idea of a gift registry at Target for library books and DVDs. She added that at the Library Spelling Bee several years ago Barnes & Noble had a book fair that allowed people to purchase new books or gift cards and a portion of the money from these sales went back to the library. Chair Collins said there are other opportunities like this that the library can participate in that will allow the public to purchase materials needed for the library. The library would provide its Wish Lists to each of the retailers and they would do the setup work. It’s a win-win situation for the library and those that wish to contribute in a small way. The homework assignment for the April 18 Board Meeting is for each Trustee to visit retail stores to find out what is involved with setup of gift registry-type programs for the library. The assignments are as follows: CITY OF ORANGE DEPARTMENT OF LIBRARY SERVICES ORANGE PUBLIC LIBRARY BOARD OF TRUSTEES March 22, 2011 Page 5 Chair Collins – Target Vice Chair Schlund – Borders, Macy’s Trustee Hugo – Walmart; and will contact Fullerton Public Library to get more information on its Wish Lists partnership with Amazon Trustee VanVoorst – Barnes & Noble Trustee Freeman – Amazon Vice Chair Schlund will not be at April 18 meeting and will email her information to Chair Collins. VI. ANNOUNCEMENTS  Let’s Talk Sports @ Your Library: Baseball & Books, Saturday, March 26, 1-2 p.m., Orange Public Library & History Center, Community Room  Monday Mysteries @ Your Library, Monday, March 28, 2 p.m., Orange Public Library & History Center, Orange Rotary Conference Room  Anime Nights, Wednesday, March 30, 6:30-8 p.m., Orange Public Library & History Center, Community Room  “Paws to Read!” Read to a Dog! (all ages), Monday, April 4, 3:30-4:15 p.m., Taft Branch Library  Reading ROCKS! (Reaches Orange City Kids), Monday, April 4, 6:15-7:45 p.m., Taft Branch Library  Introduction to Genealogy Resources @ Your Library, Monday, April 4, 6 -7 p.m., Orange Public Library & History Center, Community Room  Safety Reading Program, 9-1-1 Emergency Safety, Tuesday, April 5, 4:30-5 p.m., Orange Public Library & History Center, Steve Ambriz Storytime Room  “Paws to Read!” Read to a Dog! (all ages), Wednesday, April 6, 3 -3:30 p.m., El Modena Branch Library, Community Room  Teen Program - Spring Fling, Wednesday, April 6, 4-5 p.m., Orange Public Library & History Center, Community Room  Free Practice SAT Test (Grades 9-12), Saturday, April 9, Orange Public Library & History Center, Community Room  Saturday Science Fiction & Horror Book Club @ Your Library, Pet Sematary by Stephen King, Saturday, April 9, 11 a.m., Orange Public Library & History Center, Orange Rotary Conference Room  Reading ROCKS! (Reaches Orange City Kids), Tuesday, April 11, 6:15-7:45 p.m., El Modena Branch Library  Get the Results on Scores Back Night, Wednesday, April 13, 6:30-8 p.m., Orange Public Library & History Center, Community Room VII. PUBLIC COMMENT None CITY OF ORANGE DEPARTMENT OF LIBRARY SERVICES ORANGE PUBLIC LIBRARY BOARD OF TRUSTEES March 22, 2011 Page 6 VIII. ADJOURNMENT Trustee Freeman moved, and Vice Chair Schlund seconded the motion to adjourn the meeting at 4:30 p.m. The motion carried unanimously. The next meeting will be held on Monday, April 18, 3 p.m., Orange Public Library & History Center, Orange Rotary Conference Room, 407 E. Chapman Avenue, Orange, CA 92866 ___________________________________ ___________________ Yolanda Moreno, Library Services Director Attested on