02.14.2011 LBOT MINUTES - APPROVED1.4
CITY OF ORANGE LIBRARY SERVICES DEPARTMENT
ORANGE PUBLIC LIBRARY
BOARD OF TRUSTEES
Monday, February 14, 2011
Orange Public Library & History Center, Orange Rotary Conference Room
407 E. Chapman Avenue, Orange CA 92866
I. CALL TO ORDER (3:05 p.m.)
1.1 Pledge of Allegiance
Chair Collins led the Pledge of Allegiance.
1.2 Roll Call
Trustees Present: Chair Nancy Collins, Vice Chair Jonell Schlund, Trustee Steven
Freeman, Trustee Marianne Hugo and Trustee Patricia
VanVoorst
Staff Present: Library Services Director Yolanda Moreno, Acting Assistant
Library Services Director Rosanne Miller, and Executive
Assistant Jan Reichert
Before the adoption of the agenda Library Services Director Yolanda Moreno asked the
Library Managers of each section to attend the start of this meeting to introduce
themselves and tell the Trustees what area they are responsible for:
Angela Scherer – Technology & Technical Services Manager – oversees staff in charge
of acquisitions, cataloging and technology related issues involving the library
Damitri Boone – Acting Children’s and Teen Services Library Manager – oversees
staff, programming, book acquisitions, and budget allocations for Children’s and Teen
Services
Linda Cundiff – Lending Services Manager – oversees staff, responsible for collection
organization, and is the liaison to the Friends of the Library
Irma Morales – Acting Adult & Branch Services Library Manager – oversees staff,
adult programming, book acquisitions, and budget allocations for Reference and Taft
and El Modena Branch Library
Trustees introduced themselves and said how long they have been a Library Board of
Trustee
CITY OF ORANGE DEPARTMENT OF LIBRARY SERVICES
ORANGE PUBLIC LIBRARY BOARD OF TRUSTEES February 14, 2011
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1.3 Adoption of Agenda
Trustee VanVoorst moved to adopt the agenda as presented; Trustee Freeman seconded
the motion, and it carried unanimously.
1.4 Approval of Minutes
Vice Chair Schlund moved to approve the minutes of the December 13, 2010 meeting
as presented; Trustee Hugo seconded the motion and it carried unanimously.
II. LIBRARY DIRECTOR’S REPORT
2.1 Monthly Report for January/February 2011
Library Services Director Moreno gave a verbal report:
• The library received three donations: Walmart ($750) for the Summer Reading
Club; Mom’s Club/Orange Chapter ($285) for children’s books; and Old Town
Preservation Association ($200), in memory of Mayor Pro Tem Tita Smith’s
mom, for children’s books.
• Friends of the Library (FOTL) will be producing a quarterly newsletter. The
next issue will go out March 1st. If the Trustees would like to submit an article,
email it to Library Services Director Moreno or Executive Assistant Reichert by
Tuesday, February 22. Chair Collins suggested giving Trustee email addresses
to the Friends. Executive Assistant Reichert will take care of this.
• Peter Wetzel is the new FOTL president. The Friends have reorganized the
Bookstore operations – Jim Giesert, formerly Director of the Bookstore, will be
in charge of organizing the books in the basement; and Friends Bookstore
volunteers Dar Oleskiewicz and Shirley Knudson will co-chair dealing with the
day-to-day operations of the Bookstore.
• Lending Services Manager Linda Cundiff, Liaison to the FOTL, will be helping
the Friends organize a large booksale in May. The basement is overflowing
with donated books so all the books will be brought up for the May booksale,
and whatever does not sell will be donated to Goodwill, Salvation Army or some
other worthy organization. Donations continually come in so the goal is to keep
the basement organized.
• Each City Department was asked to come up with opportunities to make things
better in their departments during this difficult economic time. The library
submitted five ideas:
1. The library has 15 laptops that are not used on a regular basis. We will
allow them to be checked out by patrons for use in the library. This
program will provide better customer service to our patrons using
something we already have.
2. The library will subscribe to Freegal (which means “free and legal”)
with money donated by the FOTL. Freegal allows an unlimited number
of library users, with cards in good standing, to download three songs a
week for free from the Sony Music Entertainment catalog. Hundreds of
songs from every genre are added weekly so this product will enable us
to better serve our library users. We will continue to purchase CD’s for
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ORANGE PUBLIC LIBRARY BOARD OF TRUSTEES February 14, 2011
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our collection for the less tech-savvy users, but will plan to buy less.
Purchasing Freegal is an opportunity to keep the library relevant.
3. We applied and received a “Pitch an Idea” grant of $29,500 to digitize
the nearly 300 broadcast video cassettes of programs produced by the
City of various City events, library programs, and audio recordings of
oral histories. After all the items are digitized (sometime in July), they
will be made available to library users and will be housed in the Local
History Center. Chair Collins asked if the library had copies of City
Council meetings. Executive Assistant Reichert will check with the
City Manager’s office and report back at the next meeting.
• A library Wish List was submitted to both the Orange Public Library Foundation
(OPLF) and the FOTL. At the last OPLF meeting the Board approved giving
the library funds for computer tables for the El Modena computer room; Staff
Development and Employee Recognition Programs; and teen paperback books
for all three libraries. The remaining items on the Wish List were presented to
the FOTL.
• The FOTL are having an Antique Book Sale, in conjunction with the Plaza
Antique Book Sale, on Saturday, February 19, at the library outside the
community room.
• Attended the California Alliance for Arts Education meeting to discuss bringing
back art education to Orange Unified School District (OUSD). In attendance
was Chapman University Representatives, Musical Director of Chorale
Activities at Orange High School Mike Short, PTA President’s, and other
representatives of the OUSD. It sounds like a very good program and Library
Services Director Moreno will let Trustees know what the next step will be and
the role of the library.
• Attended the State of the City Luncheon on Thursday, February 3, 11:30 a.m. at
the Doubletree Hotel in Orange. Chair Collins gave the invocation.
• Attended, along with Acting Assistant Library Services Director Miller, the
Annual Orange Community Historical Society Dinner. Mayor Pro Tem Tita
Smith was honored with the Glassell award.
• The Haiti Fundraiser that Orange Public Library participated in collected $260
from staff and library users.
• Governor Brown’s Budget Proposal for 2011-12 calls for elimination of three
important library programs: the California Library Services Act, the literacy
program, and the Public Library Foundation, a total of $30.4 million in cuts.
Because of the unprecedented efforts of friends, library users and advocates the
amendment #35 (to cut the above library programs) was defeated. With the
defeat of this amendment the next step will be to take a look at reducing some
library programs instead of total elimination. Library Services Director Moreno
will keep Trustees posted on further updates.
2.2 Financial Report for January 2011
Received and filed. The expenditure report for salaries does show a negative balance
for some of the line items because these are frozen positions and the money has already
been taken. With cross training and moving around of staff some of the salary line
items show a negative because the money was not moved when the people moved. But
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this will be taken care of in the new fiscal year. Line items that show a “donations”
after it are monies from the OPLF and FOPL that the library can carryover.
Overall the library is on target and continues to watch closely what is spent only
purchasing what is needed.
III. BOARD REPORTS
3.1 Report from Chair
Chair Collins met with the president’s of both the OPLF and FOTL in January for their
quarterly meeting. The minutes from the monthly meetings of OPLF and FOTL will be
emailed to Chair Collins. Either FOTL Liaison Linda Cundiff or Library Services
Director Moreno will make a presentation monthly to Trustees on what the Friends are
doing. OPLF monthly updates will be given to the Trustees by OPLF Liaison Jonell
Schlund. Chair Collins reminded Trustees about the OPLF Gala on Saturday, March 12
at the Diamond Club and encouraged them to attend. Chair Collins is taking two
computer classes at Santiago Canyon College – Advance Photo Shop and Outlook. She
talked with the Facilities Administrator at Santiago Canyon College and told her about
the Orange Public Library Career Transitions database. The Facilities Administrator was
very excited about this database and will contact Library Services Director Moreno to
talk about possible joint-use type projects with Santiago Canyon College.
3.2 Report from Orange Public Library Foundation Liaison (OPLF)
OPLF Liaison Jonell Schlund reported that the Board met on Monday, January 10. The
focus for the Board at the present time is the 2011 Gala at Los Angeles Angels
Diamond Club, Saturday, March 12, $75 per person. Library Services Director Moreno
thanked the Board for the recent donations - $4,000 for teen paperbacks, $2,500 from
the Joe McPherson Foundation for the computer stations and tables at El Modena
Branch Library, and $1,000 for Staff Development.
3.3 Reports from Trustees
No report.
IV. OLD BUSINESS
4.1 Update on Children’s Garden
Library Services Director Moreno, Acting Assistant Library Services Director Miller,
and Deputy City Manager Hernandez met on Monday, January 17th with the OPLF
Garden Committee to discuss the Children’s Garden. The next meeting is scheduled for
Wednesday, March 16. Orange Public Library staff and OPLF Garden Committee will
present their plans for the Children’s Garden. The goal of the meeting is to combine the
best features of both visions into one plan that will be agreeable to both group keeping
safety and low maintenance in mind. At the City’s suggestion, the Children’s Garden
was put forward as a Capital Improvement Project (CIP) using library impact fees. In
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the event that there is no donor for the Children’s Garden the CIP money will be used
for the improvements next fiscal year.
4.2 Programs – Survey Results
Library Services Director Moreno reported that based on the results from the survey
conducted last November with travel being one of the top three programs that the public
requested , the library is going to hold a Travel Program. The library will have a
“Cruising: An Alternative Vacation” program on Saturday, Feb. 26, 1-2 p.m., Main
Library community room. She added that another program with high interest level was
Book Discussions. The library has been in contact with author Dean Koontz with the
hopes that he will be available to host a book discussion on his books. His last response
to the library was that he would be available in 2012. If the library is not able to get
Dean Koontz it will look at other authors for its Book Discussions series.
V. NEW BUSINESS
5.1 Library Board of Trustees – Fact Finding on Role of Trustees
Chair Collins stated that the purpose of the fact finding role of Library Board of
Trustees is to find out what Library Board of Trustees role is at different libraries. She
emailed Trustees three libraries each to find out the following information. The libraries
chosen for each Trustee are: Vice Chair Schlund (Buena Park, Placentia and Mission
Viejo), Trustee Hugo (Yorba Linda, Anaheim and Fullerton), Trustee Freeman (Irvine,
Newport Beach, Santa Ana); and Trustee VanVoorst (OC Public Library Board).
• How many trustees they have and their tenure of service (how long they serve at
a time)
• What specifically their duties are in regards to policies and procedures
• Who they answer to
• What their duties are in regards to interacting with the community and the
library staff
• How often they meet
• Does the library have a literacy program?
Chair Collins added that the goal today is to go over the information that each Trustee
obtained and Trustee Freeman, using his laptop, will create a grid with this information.
This is just a start of this process which will take several months to complete. The
reason this is being brought up for discussion now is to define the role of the Orange
Public Library Board of Trustees. When Chair Collins took over as Chair in February
2010 one of her goals was to define what the role is of the Orange Public Library Board
of Trustees. Chair Collins was told that the role of the Trustee is to be the liaison
between the community and the library. She would like to build on this and come up
with a more clear and distinct role for the Trustees.
Each Trustee was given a packet of information which included the following:
CITY OF ORANGE DEPARTMENT OF LIBRARY SERVICES
ORANGE PUBLIC LIBRARY BOARD OF TRUSTEES February 14, 2011
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• Memos and documents from the City Attorney’s office including the
Department of Education Code explaining the duties of Library Board of
Trustees
• Role of Library Trustees Fact Sheet from Association of Library Trustees,
Advocates, Friends and Foundations (ACTAFF), a division of the American
Library Association
Chair Collins talked about the ALTAFF website and upcoming webinars. The one that
she is most interested in is the Trustee Academy which includes online webinars
ranging from 30 to 45 minutes. There is a fee involved which is $225 for all five
Trustees. Chair Collins stated that the information obtained from these webinars would
be valuable and help Trustees to define their role. Vice Chair Schlund moved to
direct the Library Director to find $225 in the library budget for all Trustees to
attend Trustee Academy webinars; Trustee Freeman seconded and the motion
carried unanimously.
Chair Collins gave each Trustee a homework assignment for the next Library Board of
Trustees meeting. Continuing with fact finding on the role of Library Board of Trustees
in other areas, assignments for each Trustee is listed below. Executive Assistant
Reichert will send a reminder email about the homework assignment three weeks before
the next meeting.
Chair Nancy Collins – San Jose
Vice Chair Jonell Schlund - Bel Air and surrounding areas
Trustee Marianne Hugo – Los Angeles
Trustee Patti VanVoorst – San Francisco
Trustee Steve Freeman – San Diego
VI. ANNOUNCEMENTS
¾ Reading ROCKS! (Reaches Orange City Kids), Tuesday, January 26 & February 16,
6:15-7:45 p.m., El Modena Branch Library
¾ Officer Friendly, Tuesday, February 1, 4:30 p.m., Orange Public Library & History
Center, Steve Ambriz Storytime Room
¾ Reading ROCKS! (Reaches Orange City Kids), Tuesday, February 2, 6:15-7:45 p.m.,
Taft Branch Library
¾ Anti-Valentine’s Day Party, Wednesday, February 2, 3:30-5 p.m., Orange Public
Library & History Center, Main Library, Community Room
¾ Research History of Your House, 6 p.m., Orange Public Library & History Center
¾ Children’s Young Reader Medals (CYRM), 6 p.m., Orange Public Library & History
Center
¾ Valentine Fun (all ages), Thursday, February 10, 3:30-4:15 p.m., Orange Public Library
& History Center, Main Library, Community Room
¾ Saturday Science Fiction @ Your Library, Saturday, February 12, 11 a.m., Orange
Public Library & History Center, Main Library, Orange Rotary Conference Room
CITY OF ORANGE DEPARTMENT OF LIBRARY SERVICES
ORANGE PUBLIC LIBRARY BOARD OF TRUSTEES February 14, 2011
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¾ Family Game Nights @ the Library!, Wednesday, February 16, 6:45-7:45 p.m., Orange
Public Library & History Center, Main Library, Community Room
¾ Anime Nights, Wednesday, February 23, 6-7:45 p.m., Orange Public Library & History
Center, Main Library, Community Room
¾ Cruising: An Alternative Vacation, Saturday, February 26, 1-2 p.m., Orange Public
Library & History Center, Main Library, Community Room
¾ More Monday Mysteries @ Your Library, Henning Mankell’s, The White Lioness,
Monday, February 28, 2 p.m., Orange Public Library & History Center, Main Library,
Orange Rotary Conference Room
VII. PUBLIC COMMENT
None
VIII. ADJOURNMENT
Vice Chair Schlund moved, and Trustee Freeman seconded the motion to adjourn
the meeting at 4:45 p.m. The motion carried unanimously. The next meeting will be
held on Tuesday, March 22, 3 p.m., Orange Public Library & History Center, Orange
Rotary Conference Room, 407 E. Chapman Avenue, Orange, CA 92866
___________________________________ ___________________
Yolanda Moreno, Library Services Director Attested on