12.19.2011 LBOT MINUTES - APPROVED1.4
CITY OF ORANGE LIBRARY SERVICES DEPARTMENT
ORANGE PUBLIC LIBRARY
BOARD OF TRUSTEES
Monday, December 19, 2011
Orange Public Library & History Center, Orange Rotary Conference Room
407 E. Chapman Avenue, Orange CA 92866
I. CALL TO ORDER (3:10 p.m.)
1.1 Pledge of Allegiance
Chair Collins led the Pledge of Allegiance.
1.2 Roll Call
Trustees Present: Chair Nancy Collins, Vice Chair Jonell Schlund, Trustee
Steven Freeman (arrived at 3:50 p.m.), and Trustee VanVoorst
Guest: Mayor Carolyn Cavecche
Staff Present: Library Services Director Yolanda Moreno, Acting Library
Services Director Rosanne Miller, and Executive Assistant Jan
Reichert
1.3 Adoption of Agenda
Trustee VanVoorst moved to adopt the agenda as presented; Vice Chair Schlund
seconded the motion, and it carried unanimously.
1.4 Approval of Minutes
Vice Chair Schlund moved to approve the minutes of the November 21, 2011
meeting as presented; Trustee Hugo seconded the motion and it carried
unanimously.
II. LIBRARY DIRECTOR’S REPORT
2.1 Monthly Report for December 2011
Ms. Moreno gave a verbal report:
• Upgraded SAM software, which is the Internet sign-up station for
patrons. The upgrade did not allow staff to change the display on the
LED sign-up station screen. Technical Services staff is working with the
vendor, Comprise, to come up with solutions. Meantime, Technical
CITY OF ORANGE DEPARTMENT OF LIBRARY SERVICES
ORANGE PUBLIC LIBRARY BOARD OF TRUSTEES December 19, 2011
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Services staff is using a TV that will display computer availability
information for the patron until a permanent solution is found.
• Since our last meeting, the library has had several successful free
programs for our patrons: “Making Baklava” hosted by library volunteer
and sub worker Roumi Radenski; “Mystery Movie and More” discussed
and watched The Lincoln Lawyer by Michael Connelly; and free Teen
Programs “Anime Nights” which saw one of its largest attendance of 35
and “Calligraphy (Holiday Cards)” where professional calligrapher
Carolyn Canonico taught teens how to create decorate holiday cards.
• The “Here Comes Santa Claus!” program at all three libraries was very
successful with a total attendance for all three at 500+.
• The Orange Public Library & History Center, Main Library, is going to
store the artifacts in the basement from the “Wall That Heals” display
that was at Yorba Park last year. The library will display the artifacts in
the Tower Reading Room on the 2nd floor, and change out the display
periodically.
• Local History staff conducted an oral interview with Former Mayor
Joanne Coontz, and in January 2012 an interview is scheduled with
Mayor Pro-Tem Tita Smith’s father for the Local History collection.
• Orange Public Library Foundation (OPLF) staff has been working with
the Mead Family of Orange Park Acres for its 2012 Gala. Local History
staff met with the family who will donate historical photos for the local
history collection.
• Five Guys Restaurant in Orange held a fundraiser for OPLF on
Thursday, December 15, with the proceeds of net sales from that day
going to sponsor the Summer Family Film Festival.
• Attended the Orange Rotary Club 90th Anniversary luncheon as guest of
Former Mayor Ms. Coontz.
• Tuesday, December 13 assisted the Assistance League with wrapping
presents for needy families.
2.2 Financial Report for November 2011
Received and filed. This report is a true picture of the new budget that also
includes carryovers. The library is right on target with its spending.
III. BOARD REPORTS
3.1 Report from Chair
Chair Collins attended the Tuesday, December 13 City Council meeting on
behalf of the Library Board of Trustees. The Trustees completed their “Fact
Finding on Role of Trustees” list that included ideas and suggestions on what
Trustees want their role to be, and presented it to the City Council. At the
January Board Meeting, she would like to discuss the Trustees role in attending
the open house programs for local schools.
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ORANGE PUBLIC LIBRARY BOARD OF TRUSTEES December 19, 2011
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3.2 Report from Orange Public Library Foundation Liaison (OPLF)
Liaison Ms. Schlund reported that postcards about the upcoming 1st Annual
Winter Adult Documentary Film Festival Film have been mailed. She invited
Trustees to attend the films with the first one, Buck, on January 7, 2012, 4 p.m.
All three films are free to the public and will be shown in the Main Library
community room. The Gala 2012 will be Sunday, April 22, Irvine Park, time
TBD. Board Member Priscilla Selman is coordinating this event. She added
that OPLF is looking for sponsors and underwriters, and live and silent auction
items. OPLF received a donor wall gift from the Steadman Family. The next
meeting is Monday, January 9.
3.3 Reports from Trustees
Trustee VanVoorst was one of Santa’s elves at the Santa Claus program at El
Modena Branch Library.
3.4 Report from Friends of the Orange Public Library (FOPL) Liaison
Chair Collins (for Liaison Mr. Freeman) reported that FOPL is looking for an
editor for their quarterly newsletter and an Internet Sales Director. FOPL is re-
thinking providing volunteers for library events such as Treats in the Street, July
3rd and Orange Home Grown Farmers Market. They wish to keep their focus
on selling books in the bookstore and giving money to the library, but this will
be discussed again at their January 2012 Board meeting. FOPL President Peter
Wetzel did say that FOPL would continue to give money toward candy and/or
supplies to these library events.
IV. OLD BUSINESS
4.1 Orange Home Grown Farmers Market
Chair Collins reported that when she initially met with organizers of the Farmers
Market they wanted the library to host a booth monthly publicizing library
events and services and to help draw in families in exchange for free booth
space. She said OPLF has offered to provide a volunteer to help at the booth on
the even numbered months. With this in mind, Trustees need to look at what the
goal is for the booth and if Trustees wish to continue to participate. Trustees
discussed this further and decided that the focus of the booth should include
library resources such as Wowbrary, Freegal and E-books. Chair Collins will
request a booth for the even numbered months starting in February.
4.2 E-books
Ms. Moreno reported that OPLF and FOPL have been approached about funding
E-books. She said OPLF President Kim Nichols indicated that they are not
budgeted to give the library any specific amount until they see how much will be
raised from future fundraisers such as Five Guys and Gala 2012. She added that
if the support groups choose not to fund the E-books, the library will find
funding from its budget.
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ORANGE PUBLIC LIBRARY BOARD OF TRUSTEES December 19, 2011
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4.3 Geek the Library
Ms. Moreno, for Assistant Library Services Director Rosanne Miller, said that
Geek the Library is a community awareness program about the value of libraries
and the critical funding issues they face. The new “Geek” is not a nerdy word
but one that means to love, enjoy and celebrate. It’s a free program offered by
OCLC, a nonprofit library cooperative, who provides all the marketing materials
and startup kit. Orange Public Library will participate and Library Assistant Jack
Tsuruda has been assigned as the point person for this campaign. The library
will kick-off the campaign around mid-February. Ms. Moreno added that the
money for this campaign comes from the Bill and Melinda Gates Foundation.
The Trustees are very excited about this campaign and looking forward to how
they can be part of promoting it to our community.
V. NEW BUSINESS
5.1 Request from Mayor Cavecche
Mayor Cavecche addressed the library agenda item that was brought forth by
Council Member Fred Whitaker at the Tuesday, December 13, City Council
meeting: Direct staff to look at alternative methods for expending library hours
and services. Mayor Cavecche and the City Council have been approached by a
professional for profit library company, Library Systems & Services (LSSI).
LSSI would like to take a look at Orange libraries and the possibility of
contracting its services. After meeting with LSSI, Mayor Cavecche asked City
Manager staff to take a look at library services and find out if it would work to
provide services in another manner, such as contracting out. While she is not
certain if this type of approach would be beneficial to the library, because she
and City Council were approached they need to look into it. She will remind
City Mgr staff to include library staff and Library Board of Trustees in this
process with LSSI. Additionally, the Mayor and City Council will be looking
for staff and Trustees input and opinion as well. She said this will not move
forward until January 2012, but to expect being contacted by City Mgr staff and
possibly someone from LSSI. She thanked staff and Board Members for
allowing her to attend this meeting and explain what is expected of staff and the
Trustees, and to listen to what LSSI has to say with an open mind and then base
your opinion on the outcome.
5.2 Safety Concerns
This was brought up for discussion at the November 21 Board Meeting by Chair
Collins. Chair Collins concern is that the exit in the Children’s Garden is an
emergency exit but not a safe egress. Ms. Moreno reported at the November 21
meeting that there are no funds dedicated to addressing the issue with the
garden, but she has received a bid for removal of the tree. Removing the tree
and pouring cement would be an easy fix in order to make the garden a safe
environment until at which time a more permanent solution is found. Ms.
Moreno stated, with Mayor Cavecche agreeing, that it would be beneficial for
CITY OF ORANGE DEPARTMENT OF LIBRARY SERVICES
ORANGE PUBLIC LIBRARY BOARD OF TRUSTEES December 19, 2011
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the Trustees to submit a letter to the City addressing their safety concerns. A
motion was made by Trustee Freeman for Library Board of Trustees to
write a letter to the City addressing their safety concerns in the Children’s
Garden; Trustee VanVoorst seconded the motion and it carried
unanimously.
5.3 Library Wish Lists
Ms. Moreno stated that she will present the Wish List to the support groups –
OPLF and FOPL- at their January 2012 meetings. She is presenting the Wish
List in January, instead of the usual time in spring, because items such as E-
books, Freegal and Rocket Languages will be on the list. These three items have
short turnaround times, E-books (must purchase by end of January to get the
discount rate) and Freegal and Rocket Languages (renewal date in March) so the
library needs to know if these will be supported by FOPL. She added that FOPL
President Peter Wetzel indicated that the library can present library Wish List to
them at anytime there is a request, we do not have to wait until spring. The
Wish List will be shared with Trustees at their January Board meeting. There
was discussion about having a back-up list of those items not supported by the
support groups that Trustees can seek donations for as they outreach to the
community.
5.4 Staff Development Day
Ms. Moreno reported that the library will be closed on Monday, January 16 for
staff training. The main speaker will be David Bendekovi, President of The
B.A. David Company, who will talk on “Leading During Tough Times.” The
day will include team building exercises, group activities, bake-off, new
technology/ digital devices, and breakfast and lunch. Ms. Moreno will
introduce the Library Board of Trustees to staff at 3 p.m. Ms. Reichert will
send a reminder email to Trustees the week of January 9.
V. ANNOUNCEMENTS
¾ Family Game Nights, Wednesday, December 21 & January 18, 2012, 5:30-7 p.m.,
Orange Public Library & History Center, community room
¾ Chill Out with a Good Book Ends, Thursday, December 22. All prizes must be picked
up by January 31, 2012
¾ Free Program for Adults, Get Organized for the New Year, Tuesday, January 9, 2012,
5:30-6:30 p.m., Orange Public Library & History Center, community room.
Registration is required
¾ Free Teen Program, Bead it Up!, Wednesday, January 18, 2012, 4-5:30 p.m., Orange
Public Library & History Center, community room
¾ Free Program for Adults, Intro to Twitter for Business, Tuesday, January 18, 9-10:45
a.m., Orange Public Library & History Center, Adult Reference area, 2nd floor.
Registration is required
CITY OF ORANGE DEPARTMENT OF LIBRARY SERVICES
ORANGE PUBLIC LIBRARY BOARD OF TRUSTEES December 19, 2011
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VII. PUBLIC COMMENT
None
VIII. ADJOURNMENT
Trustee Freeman moved, and Trustee VanVoorst seconded the motion to adjourn
the meeting at 4:45 p.m. The motion carried unanimously. The next meeting will
be held on Monday, January 23, 3 p.m., Orange Public Library & History Center,
Orange Rotary Conference Room, 407 E. Chapman Avenue, Orange, CA 92866
___________________________________ ___________________
Yolanda Moreno, Library Services Director Attested on