Loading...
11.21.2011 LBOT MINUTES - APPROVED1.4 CITY OF ORANGE LIBRARY SERVICES DEPARTMENT ORANGE PUBLIC LIBRARY BOARD OF TRUSTEES Monday, November 21, 2011 Orange Public Library & History Center, Orange Rotary Conference Room 407 E. Chapman Avenue, Orange CA 92866 I. CALL TO ORDER (3:10 p.m.) 1.1 Pledge of Allegiance Chair Collins led the Pledge of Allegiance. 1.2 Roll Call Trustees Present: Chair Nancy Collins, Vice Chair Jonell Schlund, Trustee Steven Freeman, and Trustee VanVoorst Absent: Trustee Marianne Hugo Guest: Peter Wetzel, President Friends of the Orange Public Library Staff Present: Library Services Director Yolanda Moreno, and Executive Assistant Jan Reichert 1.3 Adoption of Agenda Vice Chair Schlund moved to adopt the agenda as presented; Trustee Freeman seconded the motion, and it carried unanimously. 1.4 Approval of Minutes Vice Chair Schlund moved to approve the minutes of the October 17, 2011 meeting as presented; Trustee Freeman seconded the motion and it carried unanimously. II. LIBRARY DIRECTOR’S REPORT 2.1 Monthly Report for November 2011 Ms. Moreno gave a verbal report: • FY 11/12 Budget was adopted at the November 8 City Council meeting. The budget includes carry-overs. CITY OF ORANGE DEPARTMENT OF LIBRARY SERVICES ORANGE PUBLIC LIBRARY BOARD OF TRUSTEES November 21, 2011 Page 2 • The Halloween Party at the Main Library on Saturday, October 29, was a huge success. Over 600+ children and adults were in attendance, which is the largest turnout we have had to date. • Two Free Teen Programs – Twilight: Breaking Dawn Party and Star Wars Party – at the Main Library were well-attended with the Star Wars Party attracting 200+ children and adults. • Color a Turkey contest runs through November 22 with the winner being announced on Wednesday, November 23. • The Main Library is gearing up for its annual Here Comes Santa Claus! Children’s program on Monday, December 10, 2:30-4:30 p.m. Last year there were 300+ in attendance and staff is expecting a larger crowd this year. El Modena Branch Library and Taft Branch Library will hold their annual Here Comes Santa Claus! program on Monday, December 5 and Tuesday, December 13, respectively. The time will be 5:30-7:30 p.m. • Children’s Services is having a new program where children can read books at home during the holidays and library closure, “Chill Out with a Good Book.” Kids, newborn to age 12, read five books and return to the library in January to receive a prize. • Holiday library closures: Wednesday, November 23, 6 p.m. (all three libraries), Thursday, November 24 & Friday, November 25 in observance of Thanksgiving (Main Library), and Main Library will reopen on Saturday, November 26, 10 a.m.; Thursday, December 22, 6 p.m., thru Monday, January 2, 2012 in observance of the Christmas holiday. All three libraries will reopen on Tuesday, January 3, 2012. • Barnes & Noble in Orange is hosting a holiday book drive in support of the Orange Public Library & History Center. At checkout, you need to tell the cashier you’d like to donate a book to the Orange Public Library. The book drive is for in-store purchases only. It runs November 1 through January 1, 2012. • Local History VIP Digital Collection Preview Program was on Monday, November 7, in the Community Room. Those VIP’s in attendance had the opportunity to preview a selection of the DVD’s that have been cataloged to date. • Introduction to Facebook for adults was Tuesday, November 1, 9-11 a.m. in the Adult Reference area of the Main Library. • Organizers of the non-profit THINK Together: Early Literacy Program contacted the library regarding hosting a storytime and giving out new books to every child in attendance. The storytime will be held at El Modena Branch Library today, November 21 and Tuesday, November 22 at Taft Branch Library. • Technology staff is working on an upgrade plan for SAM 9.0, the software patrons use to sign up for a computer. The upgrade process will take several weeks and will be completed by December 22. • A new program is being offered through OCLC, a nonprofit library cooperative, called “Geek” the library. The new “Geek” is not a nerdy word but one that means to love, enjoy and celebrate. It’s a community awareness program about the value of libraries and the critical funding issues they face. Orange Public Library will participate. OCLC provides all the marketing materials and startup kit, which the library recently received. The library has committed to the 6-9 CITY OF ORANGE DEPARTMENT OF LIBRARY SERVICES ORANGE PUBLIC LIBRARY BOARD OF TRUSTEES November 21, 2011 Page 3 month mandatory timeframe and will assign a staff person to head up this program. More information will be provided to Trustees at the December meeting. • The library will be closed on Monday, January 16, 2012 for an All Staff Development Day. 2.2 Financial Report for October 2011 Received and filed. The current financial report is a true picture of the new budget that also includes carryovers. Staff continues to spend only what is needed. III. BOARD REPORTS 3.1 Report from Chair Chair Collins spoke at the October 26 American Business Women’s Association (ABWA) meeting about the library. She showed a power point presentation on the issues with adult literacy and what’s going on at the library. She said the group was very appreciative of her talk and excited about all the great things going on at the library. She and Ms. Moreno talked about giving the group a tour of the library or hosting a future meeting at the library. ABWA’s next meeting is in December. She also added that she has joined the organization. 3.2 Report from Orange Public Library Foundation Liaison (OPLF) Liaison Ms. Schlund reported that Five Guys restaurant in Orange will be the sponsor for the Summer Family Film Fest. Five Guys will host a fundraiser on Thursday, Dec. 15, 11 a.m. to 8 p.m. and donate 20 percent of purchases to OPLF and the acquisition of e-books at the library. Board Member and Event Planning Committee Chair Priscilla Selman will be the organizer of the 2012 Gala on Sunday, April 22 at the new Irvine Ranch Outdoor Education Center. On Saturday, December 3 there will be a special Fuzz Budz Children’s Book Party presentation featuring Orange artist/illustrator/author Larissa Marantz and her family. The program is free, open to the public and will be at the Main Library in the community room. Ms. Schlund added that the 1st Annual Winter Adult Documentary Film Festival is fully funded. The films that will be shown are: Buck (1-7-12), Being Elmo (2-4-12) and Wasteland (3-3-12). They are free to the public and will be shown in the Main Library community room. 3.3 Reports from Trustees None. 3.4 Report from Friends of the Orange Public Library (FOPL) Liaison Liaison Mr. Freeman reported that FOPL finalized its new membership drive and that various levels of membership were created. He said the lowest membership level has an annual fee of $10 plus the member will receive $5 Friends Coupon for use in their Bookstore. The Friends goal is to keep CITY OF ORANGE DEPARTMENT OF LIBRARY SERVICES ORANGE PUBLIC LIBRARY BOARD OF TRUSTEES November 21, 2011 Page 4 members involved, connected and back in the bookstore. They are going to replace their postcard membership format with a gold membership card that will have the member’s bonus dollars on it. They continue to look for new members, specifically for Internet Sales. The FOPL next Book Sale will be Saturday, March 17 and will include books in the basement and bookstore. The time will be 9 a.m. for members only followed at 10 a.m. for the public. The Book Sale will remain open until all books are sold. FOPL President Peter Wetzel added the books that do not sell will be recycled. He will talk with Acting Senior Library Mgr Amy Harpster about having a table at the “Here Comes Santa Claus” program on Saturday, December 10, at the Main Library, offering something special for the kids. IV. OLD BUSINESS 4.1 Treats in the Street Event Wrap-up Chair Collins reported that it was another successful event with over 5,000 people in attendance. She thanked FOPL for donating money for the candy and Halloween-type coloring sheets for the kids. She also thanked library staff and FOPL volunteers. The two giant spin wheels were very popular with the kids and all the candy was given away. She recommended that next year we purchase more toys as give-a-ways. Ms. Moreno said that work will start early January 2012 on next year’s budget and she will look at finding extra money to purchase more toys for this event. 4.2 Orange Home Grown Farmers Market Vice Chair Schlund volunteered at the Saturday, November 19 booth. She said this venue is a good place to publicize the library, and what it has to offer, and for the support groups – FOPL and OPLF – as well. She added that even if the Trustees or support groups do not host a booth, information about the library should always be made available, and there is a community information table where flyers and other materials about your organization can be displayed. Chair Collins reiterated that since Trustees committed to hosting a booth once a month, we need to come up with a monthly theme, then give this information to the farmers market organizers. She said this will be discussed further in January 2012 before a Board Meeting. Ms. Moreno suggested including Children’s Services Senior Library Manager Amy Harpster in the discussions for her input. Children Services staff have theme-related storytimes and programs so Trustees can consider a possible tie-in with their booth themes. The Board was in agreement to not host a December booth. Chair Collins will contact the organizers to let them know. The Trustees will meet and discuss the booths for next year and include Ms. Harpster on Monday, December 19, 2 p.m. Ms Reichert will send a reminder email about this meeting when she emails the Board Packets. CITY OF ORANGE DEPARTMENT OF LIBRARY SERVICES ORANGE PUBLIC LIBRARY BOARD OF TRUSTEES November 21, 2011 Page 5 4.3 Tweeting with Local Vendors This has been tabled for discussion in early 2012. 4.4 Children’s Garden Update According to OPLF President Kim Nichols the possible donor for the Children’s Garden, who had decided not to donate money at this time, will be revisited in about six months. The donor expressed to OPLF that he might donate money to the garden in the future. Ms. Moreno stated that the tree has been trimmed because it was hanging over the building and drooping. Chair Collins asked what was being done about the safety issues of the garden. She mentioned that the exit door in the garden is not a legal emergency exit or ADA compliant and needs to be addressed. Ms. Moreno added that in the event of an emergency it could be used as an exit, but it’s not a legal emergency exit and we could open ourselves up to a lawsuit should anyone fall during an exit. There are currently no funds dedicated to addressing the issues with the garden, but Ms. Moreno will bring forth Trustees concerns to the City Manager. V. NEW BUSINESS 5.1 E-books Ms. Moreno reported that the library will move forward with E-books. Technical Services Librarian Robin Manley was assigned the job of researching E-books vendors. She presented her recommendations to library management staff and a decision was made to go with Baker & Taylor. Baker & Taylor is the library’s current book vendor and was offering a substantial discount on its E- books platform if a contract was signed by October 31. Ms. Moreno stated that while the library has some carryover funds for E-books, both OPLF and FOPL will be approached about funding E-books. She added that the library is looking at introducing E-books in February or March 2012. V. ANNOUNCEMENTS ¾ Paws to Read, kids read aloud to certified therapy dogs (ages 5-8), Monday, November 28 & December 12 & December 17, 3:30-4 p.m., Orange Public Library & History Center, Steve Ambriz Storytime Room ¾ “ “Paws to Read!”, Wednesday, Dec. 7, 3:30-4 p.m., El Modena Branch Library ¾ “Paws to Read!”, Monday, Dec. 5, 3:30-4 p.m., Taft Branch Library ¾ Anime Nights, Nov. 30 & Dec. 14, 6-7:30 p.m., Orange Public Library & History Center, Community Room ¾ Here Comes Santa Claus!, Monday, Dec. 5, 5:30-7:30 p.m., El Modena Branch Library ¾ Intro to Linkedin, Tuesday, Dec. 6, 9-11 a.m., Orange Public Library & History Center, 2nd floor, Adult Reference Area CITY OF ORANGE DEPARTMENT OF LIBRARY SERVICES ORANGE PUBLIC LIBRARY BOARD OF TRUSTEES November 21, 2011 Page 6 ¾ Here Comes Santa Claus!, Saturday, Dec. 10, 2:30-4:30 p.m., Orange Public Library & History Center, Community Room ¾ Here Comes Santa Claus!, Tuesday, Dec. 13, 5:30-7:30 p.m., Taft Branch Library ¾ Chill Out with a Good Book (Ends Dec. 22), Monday, Dec. 5, all three libraries ¾ Calligraphy - Holiday Cards, Wednesday, Dec. 7 & 14, 4-5:30 p.m.,Orange Public Library & History Center, Community Room ¾ Mystery Movie and More, Lincoln Lawyer by Michael Connelly, Saturday, December 17, 2-5 p.m., Orange Public Library & History Center, Community Room VII. PUBLIC COMMENT None VIII. ADJOURNMENT Trustee Freeman moved, and Vice Chair Schlund seconded the motion to adjourn the meeting at 4:15 p.m. The motion carried unanimously. The next meeting will be held on Monday, December 19, 3 p.m., Orange Public Library & History Center, Orange Rotary Conference Room, 407 E. Chapman Avenue, Orange, CA 92866 ___________________________________ ___________________ Yolanda Moreno, Library Services Director Attested on