11.21.2011 LBOT MINUTES - APPROVED1.4
CITY OF ORANGE LIBRARY SERVICES DEPARTMENT
ORANGE PUBLIC LIBRARY
BOARD OF TRUSTEES
Monday, November 21, 2011
Orange Public Library & History Center, Orange Rotary Conference Room
407 E. Chapman Avenue, Orange CA 92866
I. CALL TO ORDER (3:10 p.m.)
1.1 Pledge of Allegiance
Chair Collins led the Pledge of Allegiance.
1.2 Roll Call
Trustees Present: Chair Nancy Collins, Vice Chair Jonell Schlund, Trustee
Steven Freeman, and Trustee VanVoorst
Absent: Trustee Marianne Hugo
Guest: Peter Wetzel, President Friends of the Orange Public Library
Staff Present: Library Services Director Yolanda Moreno, and Executive
Assistant Jan Reichert
1.3 Adoption of Agenda
Vice Chair Schlund moved to adopt the agenda as presented; Trustee Freeman
seconded the motion, and it carried unanimously.
1.4 Approval of Minutes
Vice Chair Schlund moved to approve the minutes of the October 17, 2011
meeting as presented; Trustee Freeman seconded the motion and it carried
unanimously.
II. LIBRARY DIRECTOR’S REPORT
2.1 Monthly Report for November 2011
Ms. Moreno gave a verbal report:
• FY 11/12 Budget was adopted at the November 8 City Council meeting. The
budget includes carry-overs.
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ORANGE PUBLIC LIBRARY BOARD OF TRUSTEES November 21, 2011
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• The Halloween Party at the Main Library on Saturday, October 29, was a huge
success. Over 600+ children and adults were in attendance, which is the largest
turnout we have had to date.
• Two Free Teen Programs – Twilight: Breaking Dawn Party and Star Wars Party
– at the Main Library were well-attended with the Star Wars Party attracting
200+ children and adults.
• Color a Turkey contest runs through November 22 with the winner being
announced on Wednesday, November 23.
• The Main Library is gearing up for its annual Here Comes Santa Claus!
Children’s program on Monday, December 10, 2:30-4:30 p.m. Last year there
were 300+ in attendance and staff is expecting a larger crowd this year. El
Modena Branch Library and Taft Branch Library will hold their annual Here
Comes Santa Claus! program on Monday, December 5 and Tuesday, December
13, respectively. The time will be 5:30-7:30 p.m.
• Children’s Services is having a new program where children can read books at
home during the holidays and library closure, “Chill Out with a Good Book.”
Kids, newborn to age 12, read five books and return to the library in January to
receive a prize.
• Holiday library closures: Wednesday, November 23, 6 p.m. (all three libraries),
Thursday, November 24 & Friday, November 25 in observance of Thanksgiving
(Main Library), and Main Library will reopen on Saturday, November 26, 10
a.m.; Thursday, December 22, 6 p.m., thru Monday, January 2, 2012 in
observance of the Christmas holiday. All three libraries will reopen on Tuesday,
January 3, 2012.
• Barnes & Noble in Orange is hosting a holiday book drive in support of the
Orange Public Library & History Center. At checkout, you need to tell the
cashier you’d like to donate a book to the Orange Public Library. The book drive
is for in-store purchases only. It runs November 1 through January 1, 2012.
• Local History VIP Digital Collection Preview Program was on Monday,
November 7, in the Community Room. Those VIP’s in attendance had the
opportunity to preview a selection of the DVD’s that have been cataloged to date.
• Introduction to Facebook for adults was Tuesday, November 1, 9-11 a.m. in the
Adult Reference area of the Main Library.
• Organizers of the non-profit THINK Together: Early Literacy Program contacted
the library regarding hosting a storytime and giving out new books to every child
in attendance. The storytime will be held at El Modena Branch Library today,
November 21 and Tuesday, November 22 at Taft Branch Library.
• Technology staff is working on an upgrade plan for SAM 9.0, the software
patrons use to sign up for a computer. The upgrade process will take several
weeks and will be completed by December 22.
• A new program is being offered through OCLC, a nonprofit library cooperative,
called “Geek” the library. The new “Geek” is not a nerdy word but one that
means to love, enjoy and celebrate. It’s a community awareness program about
the value of libraries and the critical funding issues they face. Orange Public
Library will participate. OCLC provides all the marketing materials and startup
kit, which the library recently received. The library has committed to the 6-9
CITY OF ORANGE DEPARTMENT OF LIBRARY SERVICES
ORANGE PUBLIC LIBRARY BOARD OF TRUSTEES November 21, 2011
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month mandatory timeframe and will assign a staff person to head up this
program. More information will be provided to Trustees at the December
meeting.
• The library will be closed on Monday, January 16, 2012 for an All Staff
Development Day.
2.2 Financial Report for October 2011
Received and filed. The current financial report is a true picture of the new
budget that also includes carryovers. Staff continues to spend only what is
needed.
III. BOARD REPORTS
3.1 Report from Chair
Chair Collins spoke at the October 26 American Business Women’s
Association (ABWA) meeting about the library. She showed a power point
presentation on the issues with adult literacy and what’s going on at the library.
She said the group was very appreciative of her talk and excited about all the
great things going on at the library. She and Ms. Moreno talked about giving
the group a tour of the library or hosting a future meeting at the library.
ABWA’s next meeting is in December. She also added that she has joined the
organization.
3.2 Report from Orange Public Library Foundation Liaison (OPLF)
Liaison Ms. Schlund reported that Five Guys restaurant in Orange will be the
sponsor for the Summer Family Film Fest. Five Guys will host a fundraiser on
Thursday, Dec. 15, 11 a.m. to 8 p.m. and donate 20 percent of purchases to
OPLF and the acquisition of e-books at the library. Board Member and Event
Planning Committee Chair Priscilla Selman will be the organizer of the 2012
Gala on Sunday, April 22 at the new Irvine Ranch Outdoor Education Center.
On Saturday, December 3 there will be a special Fuzz Budz Children’s Book
Party presentation featuring Orange artist/illustrator/author Larissa Marantz and
her family. The program is free, open to the public and will be at the Main
Library in the community room. Ms. Schlund added that the 1st Annual Winter
Adult Documentary Film Festival is fully funded. The films that will be shown
are: Buck (1-7-12), Being Elmo (2-4-12) and Wasteland (3-3-12). They are free
to the public and will be shown in the Main Library community room.
3.3 Reports from Trustees
None.
3.4 Report from Friends of the Orange Public Library (FOPL) Liaison
Liaison Mr. Freeman reported that FOPL finalized its new membership drive
and that various levels of membership were created. He said the lowest
membership level has an annual fee of $10 plus the member will receive $5
Friends Coupon for use in their Bookstore. The Friends goal is to keep
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ORANGE PUBLIC LIBRARY BOARD OF TRUSTEES November 21, 2011
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members involved, connected and back in the bookstore. They are going to
replace their postcard membership format with a gold membership card that will
have the member’s bonus dollars on it. They continue to look for new members,
specifically for Internet Sales. The FOPL next Book Sale will be Saturday,
March 17 and will include books in the basement and bookstore. The time will
be 9 a.m. for members only followed at 10 a.m. for the public. The Book Sale
will remain open until all books are sold. FOPL President Peter Wetzel added
the books that do not sell will be recycled. He will talk with Acting Senior
Library Mgr Amy Harpster about having a table at the “Here Comes Santa
Claus” program on Saturday, December 10, at the Main Library, offering
something special for the kids.
IV. OLD BUSINESS
4.1 Treats in the Street Event Wrap-up
Chair Collins reported that it was another successful event with over 5,000
people in attendance. She thanked FOPL for donating money for the candy and
Halloween-type coloring sheets for the kids. She also thanked library staff and
FOPL volunteers. The two giant spin wheels were very popular with the kids
and all the candy was given away. She recommended that next year we
purchase more toys as give-a-ways. Ms. Moreno said that work will start early
January 2012 on next year’s budget and she will look at finding extra money to
purchase more toys for this event.
4.2 Orange Home Grown Farmers Market
Vice Chair Schlund volunteered at the Saturday, November 19 booth. She said
this venue is a good place to publicize the library, and what it has to offer, and
for the support groups – FOPL and OPLF – as well. She added that even if the
Trustees or support groups do not host a booth, information about the library
should always be made available, and there is a community information table
where flyers and other materials about your organization can be displayed.
Chair Collins reiterated that since Trustees committed to hosting a booth once a
month, we need to come up with a monthly theme, then give this information to
the farmers market organizers. She said this will be discussed further in January
2012 before a Board Meeting. Ms. Moreno suggested including Children’s
Services Senior Library Manager Amy Harpster in the discussions for her input.
Children Services staff have theme-related storytimes and programs so Trustees
can consider a possible tie-in with their booth themes. The Board was in
agreement to not host a December booth. Chair Collins will contact the
organizers to let them know. The Trustees will meet and discuss the booths for
next year and include Ms. Harpster on Monday, December 19, 2 p.m. Ms
Reichert will send a reminder email about this meeting when she emails the
Board Packets.
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4.3 Tweeting with Local Vendors
This has been tabled for discussion in early 2012.
4.4 Children’s Garden Update
According to OPLF President Kim Nichols the possible donor for the Children’s
Garden, who had decided not to donate money at this time, will be revisited in
about six months. The donor expressed to OPLF that he might donate money to
the garden in the future. Ms. Moreno stated that the tree has been trimmed
because it was hanging over the building and drooping. Chair Collins asked
what was being done about the safety issues of the garden. She mentioned that
the exit door in the garden is not a legal emergency exit or ADA compliant and
needs to be addressed. Ms. Moreno added that in the event of an emergency it
could be used as an exit, but it’s not a legal emergency exit and we could open
ourselves up to a lawsuit should anyone fall during an exit. There are currently
no funds dedicated to addressing the issues with the garden, but Ms. Moreno
will bring forth Trustees concerns to the City Manager.
V. NEW BUSINESS
5.1 E-books
Ms. Moreno reported that the library will move forward with E-books.
Technical Services Librarian Robin Manley was assigned the job of researching
E-books vendors. She presented her recommendations to library management
staff and a decision was made to go with Baker & Taylor. Baker & Taylor is the
library’s current book vendor and was offering a substantial discount on its E-
books platform if a contract was signed by October 31. Ms. Moreno stated that
while the library has some carryover funds for E-books, both OPLF and FOPL
will be approached about funding E-books. She added that the library is looking
at introducing E-books in February or March 2012.
V. ANNOUNCEMENTS
¾ Paws to Read, kids read aloud to certified therapy dogs (ages 5-8), Monday, November
28 & December 12 & December 17, 3:30-4 p.m., Orange Public Library & History
Center, Steve Ambriz Storytime Room
¾ “ “Paws to Read!”, Wednesday, Dec. 7, 3:30-4 p.m., El Modena Branch Library
¾ “Paws to Read!”, Monday, Dec. 5, 3:30-4 p.m., Taft Branch Library
¾ Anime Nights, Nov. 30 & Dec. 14, 6-7:30 p.m., Orange Public Library & History
Center, Community Room
¾ Here Comes Santa Claus!, Monday, Dec. 5, 5:30-7:30 p.m., El Modena Branch Library
¾ Intro to Linkedin, Tuesday, Dec. 6, 9-11 a.m., Orange Public Library & History Center,
2nd floor, Adult Reference Area
CITY OF ORANGE DEPARTMENT OF LIBRARY SERVICES
ORANGE PUBLIC LIBRARY BOARD OF TRUSTEES November 21, 2011
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¾ Here Comes Santa Claus!, Saturday, Dec. 10, 2:30-4:30 p.m., Orange Public Library &
History Center, Community Room
¾ Here Comes Santa Claus!, Tuesday, Dec. 13, 5:30-7:30 p.m., Taft Branch Library
¾ Chill Out with a Good Book (Ends Dec. 22), Monday, Dec. 5, all three libraries
¾ Calligraphy - Holiday Cards, Wednesday, Dec. 7 & 14, 4-5:30 p.m.,Orange Public
Library & History Center, Community Room
¾ Mystery Movie and More, Lincoln Lawyer by Michael Connelly, Saturday, December
17, 2-5 p.m., Orange Public Library & History Center, Community Room
VII. PUBLIC COMMENT
None
VIII. ADJOURNMENT
Trustee Freeman moved, and Vice Chair Schlund seconded the motion to adjourn
the meeting at 4:15 p.m. The motion carried unanimously. The next meeting will
be held on Monday, December 19, 3 p.m., Orange Public Library & History Center,
Orange Rotary Conference Room, 407 E. Chapman Avenue, Orange, CA 92866
___________________________________ ___________________
Yolanda Moreno, Library Services Director Attested on