10.17.2011 LBOT MINUTES - APPROVED1.4
CITY OF ORANGE LIBRARY SERVICES DEPARTMENT
ORANGE PUBLIC LIBRARY
BOARD OF TRUSTEES
Monday, October 17, 2011
Orange Public Library & History Center, Orange Rotary Conference Room
407 E. Chapman Avenue, Orange CA 92866
I. CALL TO ORDER (3:05 p.m.)
1.1 Pledge of Allegiance
Chair Collins led the Pledge of Allegiance.
1.2 Roll Call
Trustees Present: Chair Nancy Collins, Vice Chair Jonell Schlund, Trustee Steven
Freeman, Trustee VanVoorst and Trustee Marianne Hugo
Staff Present: Library Services Director Yolanda Moreno, Acting Assistant
Library Services Director Rosanne Miller, and Executive
Assistant Jan Reichert
1.3 Adoption of Agenda
Vice Chair Schlund moved to adopt the agenda as presented; Trustee Hugo seconded the
motion, and it carried unanimously.
1.4 Approval of Minutes
Trustee VanVoorst moved to approve the minutes of the September 19, 2011 meeting as
presented; Vice Chair Schlund seconded the motion and it carried unanimously.
II. LIBRARY DIRECTOR’S REPORT
2.1 Monthly Report for October 2011
Library Director verbal report:
• The City Council presented the Friends of the Orange Public Library (FOPL)
with a proclamation at its Tuesday, Oct. 11 meeting in celebration of “National
Friends of the Library Week” which is Oct. 16-22. Trustee Freeman and Chair
Collins were in attendance. Ms. Moreno will attend the FOPL potluck on
Saturday, Oct. 15 and present the proclamation to the group.
• The FOPL gave the library $27,500 for its Wish List. The money will be used to
purchase DVD’s; Books on CD; materials for National Library Week (April
CITY OF ORANGE DEPARTMENT OF LIBRARY SERVICES
ORANGE PUBLIC LIBRARY BOARD OF TRUSTEES October 17, 2011
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2012); World Book Encyclopedia set; non-fiction adult books; and After School
Edge Station – for 3rd and 4th graders.
• The Orange Public Library Foundation (OPLF) was also presented with a library
Wish List at its Oct. 10 meeting. Items on the Wish List included $10,000 for E-
books (platform and e-books), $2,000 for children’s books, CD’s and storytime
materials, and $1,200 for movie licensing. With the popularity of e-books rising
and patrons inquiring if our library is going to get them, library staff is currently
looking at two platforms for E-books – Overdrive and Baker & Taylor. The
library is hoping to offer e-books starting in spring 2012.
• Social Media classes offered at the library are going very well. The next class
offered is Facebook on Tuesday, Nov. 1, 9-11 a.m.
• Everything Old is New Again: Digital Collections, preview of newly digitized
content from the 70s and 80s, Monday, November 7, 5:30-7 p.m., Main Library
community room. Grant money received from the “Pitch an Idea” was used to
digitize over 200 audio and video materials only available in broadcast format.
While all the newly digitized tapes will be available to the public for viewing in
the near future, this event will only preview a small selection. City Council, all
support groups, and historical societies have been invited to this event.
• The City Budget is expected to be adopted at the Nov. 8 City Council meeting.
• A customer service story to share – Acting Sr. Librarian Irma Morales and Adult
Services Librarian Steve Chaput did outreach at Orange Education Center (OEC)
earlier this month. Ms. Morales received a thank you letter from the OEC
Student Services Coordinator saying their visit was a total hit with the students,
faculty, and staff. The response was so overwhelming that Ms. Morales and Mr.
Chaput have been asked for a return visit. Ms. Morales and her staff will
continue to outreach to the OEC.
• The Career Transitions data base the library received free for 18-months has
expired. The cost to the library to renew is $2,500. Staff will look at the
statistics for this data base and, based on the results, will make a decision on
whether or not to renew. This can be added to one of the support group’s future
Wish List depending on the deadline to renew the subscription.
2.2 Financial Report for September 2011
The current financial report is not a true picture of the new budget as FY11/12 has not
been adopted as of yet.
III. BOARD REPORTS
3.1 Report from Chair
Chair Collins contacted American Library Association (ALA) regarding the Association
of Library Trustees, Advocates, Friends and Foundations (ALTAFF) Trustee Academy
online courses Trustees are currently taking. Trustees were experiencing challenges with
login so an ALTAFF associate is sending Chair Collins a DVD of the Trustee Academy
five part series. When the Trustees have completed the series Chair Collins will return
the DVD to ALA.
CITY OF ORANGE DEPARTMENT OF LIBRARY SERVICES
ORANGE PUBLIC LIBRARY BOARD OF TRUSTEES October 17, 2011
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Chair Collins has been asked to speak at the American Business Women’s Association
October 26 business meeting. She will focus her talk on the library, in particular what it
has to offer the public – i.e., Freegal and Wowbrary; current databases; and the library
support groups – OPLF and FOPL. She will also mention to the group that donations are
always appreciated and will be used to purchase new services such as E-books and other
library materials. She will meet with Ms. Morales for additional talking points for her
speech.
3.2 Report from Orange Public Library Foundation Liaison (OPLF)
Liaison Jonell Schlund reported that no date has been set for the Gala but it will be
sometime after February 2012. OPLF will host a 1st Annual Winter Adult
Documentary Film Festival at the Main Library, community room starting January
2012. The films that will be shown are: Wasteland (1-7-12) and Being Elmo (2-4-12),
and a third film in March, TBD. The next OC’s Best Chefs Series is Saturday, Nov. 5
at Zovs Bistro in Irvine, which will be a cooking class. The OPLF’s annual fund drive
insert in the City of Orange utility bills was mailed to residents. The next meeting is
Monday, Nov. 14.
3.3 Reports from Trustees
Trustee Hugo and Trustee Freeman worked the library booth at the Orange Home
Grown Farmers Market on Saturday, Oct. 15. Instead of using the giant spin wheel
Trustee Hugo brought Halloween crafts for the kids. While the kids were working on
the crafts Trustees Hugo and Freeman spoke with the parents about the library.
3.4 Report from Friends of the Orange Public Library (FOPL) Liaison
Trustee Freeman reported that the City Council now streams its meetings so he was able
to pull the section about the Friends Proclamation for the library website. He will email
this to Technology Librarian David Price who will put it on the library website, front
page. FOPL is donating $200 for candy for the Treats in the Street library booth,
bookstore coupons bookmarks, and Halloween-type coloring sheets. He will attend the
volunteer potluck on Saturday, Oct. 22, 3-5 p.m., Main Library, community room along
with Ms. Moreno.
IV. OLD BUSINESS
4.1 Treats in the Street
Schedule is as follows:
Setup and 1st shift (2:45-5:30) – Chair Collins, Ms. Reichert and Tim Collins (Nancy’s
son) and three Teen Volunteers
2nd shift (5:30-6:30) – Vice Chair Schlund, Trustee Freeman, Tim Collins and three
Teen Volunteers
What is needed: pop-up tent, Trustees large storage box, hand truck, prizes as give-a-
ways, two portable folding tables, table cloths, candy (Chair Collins will purchase), one
CITY OF ORANGE DEPARTMENT OF LIBRARY SERVICES
ORANGE PUBLIC LIBRARY BOARD OF TRUSTEES October 17, 2011
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folding chair, Halloween coloring sheets and bookstore coupons provided by FOPL,
and two giant spin wheels – one belongs to the library and one belongs to Trustee Hugo.
Chair Collins will attend the mandatory booth meeting next week and find out the
location of the library booth. She will also talk with her contact at the Army Navy Store
to find out if the library can store the booth supplies there until Saturday. If not, Ms.
Reichert will check with Emily Chacon of Community Services to find out if the items
can be stored in their building until early Monday morning.
4.2 Tweeting with Local Vendors
The current promotion with local vendors ended Sept. 30. Chair Collins will revisit
the participating vendors to collect the posters and ask them if they wish to participate
again in the future. There was also talk about putting together a participation letter to
give out to all vendors. The Board will revisit this promotion at the November Board
meeting to decide if they wish to start it up again in January 2012.
4.3 Orange Home Grown Farmers Market
Chair Collins stated that the farmers market library booth is going well, and the
organizers of the event are happy to have the library represented. She added that the
farmers market will stay open through winter. The Board will discuss this further and
decide if they wish to continue to participate.
V. NEW BUSINESS
None.
V. ANNOUNCEMENTS
¾ Family Game Nights @ Your Library, Wednesday, Oct. 19 & Nov. 16, 5:30-7 p.m.,
Orange Public Library & History Center, community room
¾ Anime Nights, Wednesday, Oct. 26, 6-7:30 p.m., Orange Public Library & History
Center, community room
¾ Family Halloween Spooktacular (all ages), Saturday, Sept. 29, 2-4 p.m., Orange Public
Library & History Center, community room
¾ Color a Turkey Contest (grades 1-4), Nov. 1-15, Orange Public Library & History
Center
¾ Intro to Facebook, Tuesday, Nov. 1, 9-11 a.m., Orange Public Library & History
Center, 2nd floor, Adult Reference area
¾ Remember Your Show of Shows?, Saturday, Nov. 5, 2-3:30 p.m., Orange Public
Library & History Center, community room
¾ Meet Clifford the Big Red Dog, Saturday, Nov. 12, 2:30-3:15 p.m., Orange Public
Library & History Center, community room
VII. PUBLIC COMMENT
None
CITY OF ORANGE DEPARTMENT OF LIBRARY SERVICES
ORANGE PUBLIC LIBRARY BOARD OF TRUSTEES October 17, 2011
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VIII. ADJOURNMENT
Trustee Freeman moved, and Vice Chair Schlund seconded the motion to adjourn
the meeting at 4:30 p.m. The motion carried unanimously. The next meeting will
be held on Monday, November 21, 3 p.m., Orange Public Library & History Center,
Orange Rotary Conference Room, 407 E. Chapman Avenue, Orange, CA 92866
___________________________________ ___________________
Yolanda Moreno, Library Services Director Attested on