08.15.2011 LBOT MINUTES - APPROVED1.4
CITY OF ORANGE LIBRARY SERVICES DEPARTMENT
ORANGE PUBLIC LIBRARY
BOARD OF TRUSTEES
Monday, August 15, 2011
Orange Public Library & History Center, Orange Rotary Conference Room
407 E. Chapman Avenue, Orange CA 92866
I. CALL TO ORDER (3:10 p.m.)
1.1 Pledge of Allegiance
Chair Collins led the Pledge of Allegiance.
1.2 Roll Call
Trustees Present: Chair Nancy Collins, Vice Chair Jonell Schlund, Trustee Steven
Freeman, Trustee VanVoorst and Trustee Marianne Hugo
Staff Present: Library Services Director Yolanda Moreno, Acting Assistant
Library Services Director Rosanne Miller, and Executive
Assistant Jan Reichert
1.3 Adoption of Agenda
Trustee Freeman moved to adopt the agenda as presented; Vice Chair Schlund seconded
the motion, and it carried unanimously.
1.4 Approval of Minutes
Vice Chair Schlund moved to approve the minutes of the July 18, 2011 meeting as
presented; Trustee Freeman seconded the motion and it carried unanimously.
II. LIBRARY DIRECTOR’S REPORT
2.1 Monthly Report for August 2011
Ms. Moreno gave a verbal report:
• Summer Reading Club (SRC) ended Thursday, August 11. The stats are as
follows for all three libraries: Adult=233; Children’s=3,238. Ms. Moreno will
email Trustees the complete statistics on this year’s SRC in the next couple
weeks.
• Orange Public Library Foundation (OPLF) had its last Family Film Series on
Thursday, August 4, which was Megamind. Each film had an average attendance
of 150, and a large amount of candy, water and popcorn was sold.
CITY OF ORANGE DEPARTMENT OF LIBRARY SERVICES
ORANGE PUBLIC LIBRARY BOARD OF TRUSTEES August 15, 2011
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• Barnes & Noble Library Bookfair is going well. As of the first week the total
raised was $2,500. Community Relations Manager Shay Beckman reported that
the Library Bookfair is the most successful one that Barnes & Noble has held.
The first program at Barnes and Noble – Diary of a Wimpy Kid – was a success.
Wednesday, August 17, 6-8 p.m. is the Local Celebrity Storytime.
• The City budget will be presented to City Council at the August 23rd meeting for
adoption, minus union negotiations which are still ongoing.
• As mentioned at the July 18 Board Meeting, the “Yarn Bombing” will take place
on Saturday, August 30, 7:30 p.m. The knitting group will show up and “yarn
bomb” some objects at the library. Ms. Miller and Acting Senior Library
Manager Irma Morales will be present along with local media. City staff, PD and
local neighbors have all been informed of this event. Info about this event was
“tweeted.” All were in agreement that this event will be good publicity for the
library.
• Currently, the link on Wowbrary to Amazon.com that allows a portion of
purchases to come back to the library was in question because of the new law that
required businesses such as Amazon.com to collect sales taxes on purchases that
their California customers make on the Internet. Wowbrary was contacted and
the library will continue to receive a portion of the purchases. The new law does
not affect Wowbrary because of how they are structured.
2.2 Financial Report for July 2011
Received and filed. Ms. Moreno added that the July report does not reflect the new
budget as it has not been adopted. Overall the library is under budget and staff only
purchases what is needed.
III. BOARD REPORTS
3.1 Report from Chair
Chair Collins stopped by Barnes & Noble and took pictures using her cell phone of the
posters and display materials promoting the Library Bookfair. She was very pleased
with the publicity for this Bookfair. She also reported that several employees of Barnes
& Noble mentioned to her that they are very excited about this event as well.
Chair Collins reminded Trustees about the Orange Home Grown Farmers Market on
Saturday, August 20. Trustee Hugo will be working the booth along with Peter Wetzel,
Presidents of the Friends of the Library. Chair Collins added that the organizers are
encouraging the library to host a storytime at the booth. Ms. Reichert will gather
materials (OPL laminated sign, flyers promoting upcoming library events, and
promotional materials from OPLF and Friends of the Orange Public Library) for the
Farmers Market that Trustee Hugo will pick up from the library.
Ms. Miller will contact a sign vendor to make an OPL banner to display at library events
such as the Farmers Market and Treats in the Street.
CITY OF ORANGE DEPARTMENT OF LIBRARY SERVICES
ORANGE PUBLIC LIBRARY BOARD OF TRUSTEES August 15, 2011
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3.2 Report from Orange Public Library Foundation Liaison (OPLF)
Liaison Jonell Schlund reported that OPLF will have the Main Library parking lot at the
International Street Fair, Sept. 2-4, as a fundraiser. “It’s Your Estate” financial
planning workshop series hosted by OPLF & St. Joseph Hospital Foundation begins
Sept 14. The eight week series will be at St. Joseph Center in Orange. Four new Board
Members have accepted invitations to join the OPLF and will start at the September12
meeting. The upcoming dining series will kick-off on Sunday, Sept. 18, $75 per person.
The first dining adventure will be with Chef Haley Nguyen of upscale Vietnamese
restaurant, Xanh Bistro in Fountain Valley. The next Board Meeting is Monday, Sept.
12.
3.3 Reports from Trustees
Trustee Hugo distributed Barnes & Noble Library Bookfair flyers to her neighborhood,
and gave 50 flyers to the PTA President of her son’s school, Chapman Hills. The flyers
will be distributed to all the PTA moms in attendance. Trustee Freeman will meet with
former OPLF Executive Director Nora Jacob to talk about grants, which she has
considerable knowledge of.
3.4 Report from Friends of the Orange Public Library (FOPL) Liaison
Trustee Freeman attended the meeting on Monday, August 8. He discussed the role of
the Library Board of Trustees and encouraged FOPL Board Members to attend the
Trustee Board meetings on the 3rd Monday of each month, 3 p.m. The FOPL will
continue with their 2nd Saturday of the month book sale with the next one scheduled for
Saturday, September 10. They will also hold a “Breezeway Book Sale” on Thursday,
Sept. 18, 11 a.m. to 2 p.m. This event is in conjunction with the City’s Rideshare/Health
Fair event on the same day. The FOPL will donate candy to the Library Board of
Trustees “Treats in the Streets” booth, and also ask for volunteers to help out at the
booth. The FOPL have also agreed to participate in the Orange Home Growers Farmers
Market every other month by providing a volunteer. President Peter Wetzel will be the
volunteer for Saturday, August 20. The Friends are promoting the Barnes & Noble
Bookfair by placing vouchers in their bookstore. They continue to work on increasing
their Internet sales. Mr. Wetzel will be attending the “Intro to Facebook for Business”
workshop at the library on Tuesday, August 16 so that he can learn how to create a
Facebook page for the FOPL. He also added the FOPL currently has 50 volunteers on its
roster.
The next meeting will be Monday, Sept. 12.
IV. OLD BUSINESS
4.1 School Outreach – Local and Private
The elementary schools that Trustees will outreach to are: California, Handy,
Cambridge, West Orange and Palmyra. Chair Collins will talk with OPLF President and
former OUSD Board Member Kim Nichols on how best to get in contact with the
school principals. Trustee Hugo suggested that going to the schools Open House,
instead of Back to School Night, would be more effective because it’s geared toward
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ORANGE PUBLIC LIBRARY BOARD OF TRUSTEES August 15, 2011
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the entire family. Open House is either April or May 2012. Chair Collins will also ask
Ms. Nichols when schools start planning their Open House so Trustees can get this on
their calendar. Meantime, library staff will put together information packets for every
school in Orange that will be dropped off to the OUSD office and placed in school
mailboxes. A sample packet will be brought to the next meeting.
4.2 Library Board of Trustees – Fact Finding on Role of Trustees
Trustees met on Monday, August 15, 2 p.m. and came up with ideas and suggestions on
what they want their role to be. Trustees came up with two categories of special interest
to them. This list will be presented to City Council for their input. Chair Collins
reiterated that their role is to continue to work alongside the library staff to promote the
library and its services.
Community Outreach
• Face of the library to the general community
• Foster relationships with local businesses
• Promote library and its programs/events city-wide
• Getting literacy program up and running
1. Research how to get funding
2. Recruit tutors
• Presence at library special events (i.e., book signings)
• Liaison between branch libraries and the public
• Foster relationship with local schools
• Recommend programs they would like to see at our library
• Presence at large community events (i.e., Streets in the Treat, July 3rd, Tree
Lighting, etc.)
• Maintain interface with support groups – OPLF and FOPL
Political
• Set and approve library policy
• Attend City Council meetings when items between the library and city are on
the agenda – Trustees encouraged to have agenda emailed to them to determine
if they should attend the meeting
• Be available to City Council for any questions they might have about library
policies or procedures
• Research/Pursue grants for the library – Ms. Moreno will continue to email
Trustees any grant-related emails she receives
V. NEW BUSINESS
5.1 Trustee Academy Online Courses – Through Citizen’s for Libraries (formerly
ALTAFF)
Trustees continue to work through the Trustee Academy Online Courses, which has a
completion date of September. Ms. Reichert mentioned that the series can be extended
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ORANGE PUBLIC LIBRARY BOARD OF TRUSTEES August 15, 2011
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through November if Trustees need more time to complete the series, which they do.
She will contact the administrator of the program to ask for the extension.
5.2 Tweeting with Local Vendors
Trustees were all in agreement to talk with local vendors about partnering with the
library and offering discounts on a service or product to library card holders. The
information would be tweeted, i.e., “show your library card at Cherry on Top for a free
topping” and the library will display promotional materials. Ms. Miller mentioned that
September is “National Sign-up for a Library Card” month so this might be a good time
to talk with the vendors about this. Chair Collins and Trustee Hugo will contact the
vendors about what they are willing to offer for the month of September and then report
back to the Board. Both the vendor and Trustees would then tweet this info to their
followers.
V. ANNOUNCEMENTS
¾ Family Game Night @ the Library, Wednesday, August 17, 5:30-7 p.m., Orange Public Library
& History Center, Community Room
¾ Paws to Read! Read to a Dog (all ages), Monday, August 22, 3:30-4 p.m., Orange Public
Library & History Center, Steve Ambriz Storytime Room
¾ Anime Nights, Wednesday, August 24, 5:30-7:30 p.m., Orange Public Library & History
Center, Community Room
¾ Character Storytime, “Meet Curious George,” Saturday, September 10, 2:30-3:15 p.m., Orange
Public Library & History Center, Community Room
¾ Open House: See What’s New in the Local History Center!, Tuesday, September 13, 5-7 p.m.,
Orange Public Library & History Center, Local History Center, 2nd floor
¾ Free Teen Programs, Street Fighter IV Game Tournament, Wednesday, September 14, 4-6 p.m.,
Orange Public Library & History Center, Community Room
¾ Paws to Read! Read to a Dog (all ages), Monday, September 19, 3:30-4 p.m., Taft Branch
Library, Children’s area
VII. PUBLIC COMMENT
None
VIII. ADJOURNMENT
Vice Chair Schlund moved, and Trustee Freeman seconded the motion to adjourn
the meeting at 4:30 p.m. The motion carried unanimously. The next meeting will
be held on Monday, September 19, 3 p.m., Orange Public Library & History Center,
Orange Rotary Conference Room, 407 E. Chapman Avenue, Orange, CA 92866
___________________________________ ___________________
Yolanda Moreno, Library Services Director Attested on