06.18.2012 LBOT MINUTES - APPROVED CITY 4F ORANGE LIBRARYSERVICES DEPARTIVIENT '
ORANGE PUBLIC LIBRARY ''
BOARD OF TRUSTEES '
MINUTES '
Mo�zday, Ju�te 18, 3 p.nt. ',
Orarzge Pr�hlic LiLr�cry& History Ceriter, Orange Rotary Corafer�e�zce Roorri '
407 E. Ch�pr�iari Averzue, DYa�xge, CA 92866 '
L CALL TO ORDER{3:04 pm} '
Pledge of Allegiance '
1.2 Roll Call ''
�resent: Nancy Collins
Patti vanVoorst
Steve Freeman
Absent: Mariann�Hugo
Jonell Schlund
1.3 Approval of Meeting Minutas dated May 21, 2012
Matian: Fxeexnan
Second: vanVoorst
Ayes: Collins
1.4 Approval of Meeting Minutes dated May 1Q, 2�12
Matian: Freeman
Second: vanVoorst
Ayes: Collins
II. LIBRARY DIRECTOR'S REPORT
2.1 Monthly Report for June 2012 '
2.�.l Taping of Board Mee�ings—Library Director Yolanda Moreno informed the Board of '
Trustees that per the Acting City Attorney Wayne Winthers, if we record the Board
meetings, then the tapes need to be stored for 2 years before dastroying; the tape becomes '
the official m�eting docurnent. Hovcrever, the meetings are nnt req�ired to be recarded. The '
Board ag�reed that the rneetings will be recorded; Ms. Eriksen will purchase a micro-cassette '
recorder in order to maintain the ta�es for 2 years. ''
2.1.2 Barnes &Noble Bookfair— Sunday July 1S through Saturday July 28. '
2.1.3 ALA Conference—Friday June 22 through Tuesday June 26. '
2.1.4 Acting Assi�tant Library Directar—Ms. Morena stated that the Assistant Library Director '
position remains frozen; therefore, in order tio allow apportunity for growth, she will be '
rotating the Senior Library Manag�rs through this position, The Seniar Library Manager's
are Irma Morale� (Adult &Loca1 History Sex-vices) and Acting Senior Library Manager
Amy Hazpster (Child�-en's a�d Teen Services}. Ms. Morales will begin acting on July 1,
2012.
2.2 Financial Report for May 2012--Ms. Moreno reported that we are undez-budget as us�al.
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III. SOARD REPORTS '
3.1 Report fram Chair Collins '
3.1.1 Chair Coilins areported that she and her farnily visi�ed the Camarillo Public Library recently '
because she wanted to see how a library that is operated by LSSI was functianing. S1ne stated
that the library is fairly new and very nice, and big. It aiso has coffee shop and a huge '
Friend's of the Library store inside. �he said the parking Iot was full {approx. 100 cars) on a '
Saturday a�ternoon, ,She also noted that they only have 2 self-ch�ckout stations, and thaY the '
library is a lit�le light on programs. '
3.1.2 The Gas Company offers rr�ini grants to local organ.izations. While the deadline �or ane of '
their grants has passed, Chair Collins stated that she will be meeting with the Gas Company '
representative to present two ideas: 1) Programs for women reentering the worlcforce, and 2) '
O�line databases that affer ed�cational courses and career information. '
3.2 Report fram Orange Public Libraz-y Foundation Liaison—T�-cistee Sc�lund ab�ez�t. '
3.2.1 The Board discussed the funds that were promised at the Gala and they wondered w11en tile '
Library vc�ould get the money. The Board aslted Ms. Moreno to please present these
questio�s to the Foundation: '
1) The Robertson donation of$700—when can the library expect to receive this?
2) The Kline donation of$25,000—what is that money going to be used for?
3) What is the process for the Foundation with regarding to receiving donations: what's the
timeline for getting it to the library, and how it is decided the money will be spent?
3.2.2 Chair Collins would lil�e to�now the pxocess the Foundation uses for selecting mavies for
their film festival. Ms. Moreno to obtain the details and report back to the Board.
3.3 Reparts from Trustees—Truste�vanVoorst had notl�ing at this time. Trustee Huga is absent.
3.� Report fram Friends of the Library Liaisor� Steve�reernan
3.4.1 The Friends received a$500 grant from State Farm Yns. (sponsored by Ed Casselman} that
they will use tio purchase a 7�inch Galaxy Tablet to use with internet sales.
3.4.2 Callected $285,86 prnfit in Internet sales for May.
IV. OLD BUSINESS
4.1 New Library Seivice D�livery Model Update—Ms. Moreno stated that staff is ready to move
forward with the new libz-ary sex-vice delivery model for expanded hours b�ginning July 1. She
also stated that staff is working on the additional information that was requested at the May 22nd
Council Meetiing. Deputy City Manager Irma Hernandez presented a draf�of the report being
presen�ed to Counczl at their July 10 meeting which addresses questions the Council had on May
22"�,
4.2 Locai Schools Open House Events Update---Chair Collins stated that beginning in Septem�er or
Oc�ober she would 1ik�to g�t started on contacting the schools to get the dates of their open hause
and thez� sc�edule the trustees to attend.
4.3 3"� of ruly Event (manning the booth: schedule staff& times}—Chair Collins stated she will worlc
with tha Trustees to set up the times for eacl�to work the hooth. She stated that setup should begin
at 2pm. She will pick up prizes for the spin wheei (we will have 2 vcrheels), and sh� said that once
the prizes are gone they co�ld disrana�.tle the booth! Ms. Eni�sen will zna�e the inserts �or the
wheel depending on the prizes that are purchased; Chair Collins will inform her of this. Trustee
vanVoorst stated that she would attend the�nandatory meeting tomorraw, June 19`h at the Senior '
Center. '
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V. NEW BUSINESS
5.� Farmers Market fnr June—next one is in August (they are in even months only). Trustees will
decide at the 7uly meeti�g who will attend.
VL ANNOUNCEMENTS
➢ Family Game Nights, third Wednesday each month 5:30-7pm, Community Room
➢ Discover the Planet Mars, 6/18 6pxn, Co�n�unity Roozx�
➢ Family Game Night, 6/20 & 7/18 5:30pm, Comm�anity Room
➢ Prehistoric Party, 6/25 2pm, Community Roam
➢ Monday Mystery Book Club, 6125 Skinwal]cers by Tany Hillerman, 2-3pm, Rotary Raom
➢ Beyond Mars, 6/25 7pm, Community Roo�
➢ Drawing Secrets Revealed, 6/26 3:30pm, Community Room
➢ Does My House Have a Histary?, 6/26 6:30pm, Local History Room
➢ Ani�ne Nights, 6/27 6-7:30pm, Community Room
➢ �ummer Reading Club June 18-July 30
➢ Sumnler Family�'ilm Fest (�'oundation}, June 21-26t�', Thursdays at 2pm, Community Room
➢ Things that go Bump in the Night, 7/2 wprn, Community Room
➢ Night Stalk�rs-Live Animal ,Sho�r, 7/3 3:30p�n, Cnrnrnunity Raozn
➢ Super Hexoes to the Rescue! 7/9 2pm, Community Room
➢ Learn How To Bead, 7/9 C�:30pm, Community Raom
➢ �inging Stories with Mike, 7/10 3:30, Coinm�nity Room
➢ Preserving Yaur Photographs, 7/10 6:30pm, Local History Room
➢ Wizards' Wonderment-Magic Workshop, 7/11 4pm, Community Room
➢ Lights Out! 7116 2pm, Corrimunity Roam
➢ Decode Your De�tiny through Numbers, 7/16 6:30pm, Community Room
VII. PUBL�C C4MMENT—None.
VIII. ADJ4URNMENT (5:06 pm}
MQtian: Freezx�an
Second: vanVoorst
Ayes: Collins
Next Meeting, Monday, July 1 d, 2012 ut 3 p.raz. Or�ange Public Library &History Center Qrange Rotc�ry
Conference Raom 407 E. C1zap�nan Avenue, Orc�nge, CA 92566
� - � "�� � ��
nda Moreno, L' rary Services Director Attes�ed on date
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