05.21.2012 LBOT MINUTES - APPROVEDPage 1 of 4
CITY OF ORANGE LIBRARY SERVICES DEPARTMENT
ORANGE PUBLIC LIBRARY - BOARD OF TRUSTEES
MEETING MINUTES
Monday, May 21, 2012 - 3 p.m.
Orange Public Library & History Center, Orange Rotary Conference Room
407 E. Chapman Avenue, Orange CA 92866
I. CALL TO ORDER (3:03pm)
Pledge of Allegiance – lead by Chair Collins.
1.2 Roll Call
Present:
Nancy Collins, Chair
Jonell E. Schlund, Vice Chair
Marianne Hugo, Trustee
Patricia VanVoorst, Trustee
Steven Freeman, Trustee
1.3 Approval of Meeting Minutes dated April 16, 2012
Motion: VanVoorst
Second: Freeman
Ayes: Collins, Hugo, Schlund
II. LIBRARY DIRECTOR’S REPORT
2.1 Monthly Report for May 2012
• Library Director Yolanda Moreno stated that the PowerPoint slide show which was
presented to the Board at their May 10, 2012 Special Meeting, will be presented to the
City Council at their meeting tomorrow (5/22) at the 4:30 session, Item 7.1 on the
Agenda. Nancy stated that she will attend and speak on behalf of the Board in favor of
the New Library Service Delivery Model.
• The Courtyard officially opened last week!
• ALA is being held in Anaheim this year, June 22-26th. Chair Collins is interested in
attending and would like the information, i.e., how much, is there a discount for
Trustees? Ms. Moreno stated she forward the information to her.
• The reappointment of Trustees Freeman and Schlund will take place at the 5/22/12
Council meeting.
• Acting Assistant Library Director Rosanne Miller spoke about our collaboration with
Barnes & Noble in which we will do another book fair fundraiser, however this year
we will feature Geek the Library. This is tentatively scheduled for July 17-28th (lasting
2 weeks), with lots of activities.
2.2 Financial Report for April 2012
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• Doing great and under budget as usual.
III. BOARD REPORTS
3.1 Report from Chair
• Chair Collins reiterated how pleased she was with the final New Service Delivery
Model report and PowerPoint slideshow and thanked the staff again for their hard
work.
• Next Farmer’s Market is June 16th - Chair Collins stated she will do it; Trustee
VanVoorst stated she would help if she doesn’t go out of town, she won’t know until
that week.
3.2 Report from Orange Public Library Foundation (OPLF) Liaison
• Vice Chair Schlund asked Ms. Moreno to give the report since she was absent from
the meeting. Ms. Moreno stated that OPLF did not have a quorum so voting did not
take place. However they did report that they took in about $40,000 from the Gala,
and the raise your paddle for e-books took in about $7,000. The Kline Family
Foundation gave $25,000 specifically for Children’s products; Ms. Moreno stated that
she believed this number is in addition to the $40k. OPLF asked the Library to provide
a list of items worth approx. $20,000. Julie Kramer (OPLF) is still working on getting
donations that were promised; so a final number is not available at this time. Ms.
Moreno also stated that there is another $700 that we will get from an “In Memory”
donation from the family of one our homework volunteers, Donald Robinson.
3.3 Reports from Trustees
• Trustee Hugo had comments about the Open Houses. She had a hard time at
California Elementary School in which the majority of the parents only spoke Spanish
and she does not speak Spanish, nor did she have any handouts in Spanish. She tried
to get help from the Principal; unfortunately she wasn’t able to get any help. Trustee
Hugo suggests that we #1) have someone at each event that can speak Spanish, and
#2) have handouts in both Spanish and English. Chair Collins stated that when she
calls the schools to set this up, she will ask at that time if the school can provide a
student or PTA member to translate.
• Trustee Freeman would like Julie Eriksen to look into what the requirements are for
maintaining the audio tapes from the Board Meetings. Ms. Eriksen has only recorded
one meeting and when she completed that recording it was deleted. Trustee Freeman
would like to know #1) if the meetings have to be recorded, and #2) if they are
recorded, how long do we have to keep them, if at all. Ms. Eriksen is to consult with
the City Attorney’s office and report back to the Board.
3.4 Report from Friends of the Library (FOTL) Liaison
• Trustee Freeman reported that FOTL would like to do more book sales/ they are
planning a 2-fer (two for one) to move product, and a Saturday mini-sale as well as a
movie-type sale during the film festival this summer. They are working on cleaning up
the basement. Their internet sales grossed $464 last month. They’re still looking for
Board Members and are trying to decide if they need to change their meeting time to
appeal to new members (it’s currently at 1pm).
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IV. OLD BUSINESS
4.1 New Library Service Delivery Model
• The City Manager’s office was concerned about the 221% increase in Local History
hours; they felt that this would be pushing the staff too much and asked that we
reconsider this and change the report to a 100% increase making it open 28 hours.
Everyone agreed this was a good idea and the report will be amended to reflect this.
4.2 Local Schools Open House Events
• Upcoming open houses are assigned as follows:
9 May 23 Jordan & Prospect – no one at this time (Ms. Moreno stated she might be
able to go) we will check with Library staff – since this is only 2 days away we
will do our best
9 May 31 West Orange – Trustee Hugo
9 June 5th Fairhaven – Trustee Schlund stated she will check her calendar and let
Chair Collins know by Tuesday 5/22
9 June 6th Fletcher – Chair Collins
These events generally begin at 6pm; however Trustee Hugo suggests you get there
very early to find parking. She also stated that two people are needed, especially one
who speaks Spanish. Chair Collins said she would contact the schools to see if they
can provide assistance from a student or PTA person who speaks Spanish.
4.3 Southern California Library Cooperative (SCLC) Update
• Ms. Moreno stated there is a meeting this Wednesday in Fullerton to discuss the
budget update with the State. They are adopting a budget and have a committee that
came up with suggestions on how to reduce the system budget. They have received
word from us that possibly all of the Orange County libraries will be withdrawing
from SCLC next year.
V. NEW BUSINESS
5.1 3rd of July Event
• The Mandatory meeting is June 19th at 6pm at the Senior Center. Chair Collins is not
available to attend, Trustee Hugo stated she will go. Ms. Eriksen will complete the
Booth Application and submit to Community Services. It was stated that more candy
is needed for this event. The Board discussed asking FOTL for $500 to cover cost of
candy for 3rd of July as well as Treats in the Streets. Ms. Eriksen to contact the Library
Foundation to ask to borrow their popup tent.
5.2 ACTION, proposed Children’s Courtyard Use Policy
• Ms. Moreno presented the revised policy stating that the only change is the name from
Children’s Garden to Children’s Courtyard and the word tree was removed and trash
can added.
Motion: VanVoorst
Second: Freeman
Ayes: Collins, Hugo, Schlund
VI. ANNOUNCEMENTS
¾ Comic Book Month, all May show your library card & get a free collectible item
¾ Family Game Nights, third Wednesday each month 5:30-7pm, Community Room
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¾ Monday Mysteries Book Club, May 21st 6:30-7:30pm - Billy Boyle by James R. Benn, Rotary
Conference Room
¾ Anime Nights, May 27th 6-7:30pm, Community Room
¾ Get Your Game on, June 6th 5:30-7pm, Community Room
¾ Creatures of the Night Party, June 13th 4-5pm, Community Room
¾ Stuffed Animal Sleepaway Camp, June 4-9th Children’s area, Special presentation 6/16 @ 2pm
¾ Summer Reading Club June 18-July 30 (grade 6 and younger)
VII. PUBLIC COMMENT – none.
VIII. ADJOURNMENT (4:12 pm)
Motion: Schlund
Second: Hugo
Ayes: Collins, Freeman, VanVoorst
The next meeting will be held on Monday, June 18, 3 p.m., Orange Public Library & History Center,
Orange Rotary Conference Room, 407 E. Chapman Avenue, Orange, CA 92866
___________________________________ ___________________
Yolanda Moreno, Library Services Director Attested on