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05.21.2012 LBOT MINUTES - APPROVEDPage 1 of 4 CITY OF ORANGE LIBRARY SERVICES DEPARTMENT ORANGE PUBLIC LIBRARY - BOARD OF TRUSTEES MEETING MINUTES Monday, May 21, 2012 - 3 p.m. Orange Public Library & History Center, Orange Rotary Conference Room 407 E. Chapman Avenue, Orange CA 92866 I. CALL TO ORDER (3:03pm) Pledge of Allegiance – lead by Chair Collins. 1.2 Roll Call Present: Nancy Collins, Chair Jonell E. Schlund, Vice Chair Marianne Hugo, Trustee Patricia VanVoorst, Trustee Steven Freeman, Trustee 1.3 Approval of Meeting Minutes dated April 16, 2012 Motion: VanVoorst Second: Freeman Ayes: Collins, Hugo, Schlund II. LIBRARY DIRECTOR’S REPORT 2.1 Monthly Report for May 2012 • Library Director Yolanda Moreno stated that the PowerPoint slide show which was presented to the Board at their May 10, 2012 Special Meeting, will be presented to the City Council at their meeting tomorrow (5/22) at the 4:30 session, Item 7.1 on the Agenda. Nancy stated that she will attend and speak on behalf of the Board in favor of the New Library Service Delivery Model. • The Courtyard officially opened last week! • ALA is being held in Anaheim this year, June 22-26th. Chair Collins is interested in attending and would like the information, i.e., how much, is there a discount for Trustees? Ms. Moreno stated she forward the information to her. • The reappointment of Trustees Freeman and Schlund will take place at the 5/22/12 Council meeting. • Acting Assistant Library Director Rosanne Miller spoke about our collaboration with Barnes & Noble in which we will do another book fair fundraiser, however this year we will feature Geek the Library. This is tentatively scheduled for July 17-28th (lasting 2 weeks), with lots of activities. 2.2 Financial Report for April 2012 Page 2 of 4 • Doing great and under budget as usual. III. BOARD REPORTS 3.1 Report from Chair • Chair Collins reiterated how pleased she was with the final New Service Delivery Model report and PowerPoint slideshow and thanked the staff again for their hard work. • Next Farmer’s Market is June 16th - Chair Collins stated she will do it; Trustee VanVoorst stated she would help if she doesn’t go out of town, she won’t know until that week. 3.2 Report from Orange Public Library Foundation (OPLF) Liaison • Vice Chair Schlund asked Ms. Moreno to give the report since she was absent from the meeting. Ms. Moreno stated that OPLF did not have a quorum so voting did not take place. However they did report that they took in about $40,000 from the Gala, and the raise your paddle for e-books took in about $7,000. The Kline Family Foundation gave $25,000 specifically for Children’s products; Ms. Moreno stated that she believed this number is in addition to the $40k. OPLF asked the Library to provide a list of items worth approx. $20,000. Julie Kramer (OPLF) is still working on getting donations that were promised; so a final number is not available at this time. Ms. Moreno also stated that there is another $700 that we will get from an “In Memory” donation from the family of one our homework volunteers, Donald Robinson. 3.3 Reports from Trustees • Trustee Hugo had comments about the Open Houses. She had a hard time at California Elementary School in which the majority of the parents only spoke Spanish and she does not speak Spanish, nor did she have any handouts in Spanish. She tried to get help from the Principal; unfortunately she wasn’t able to get any help. Trustee Hugo suggests that we #1) have someone at each event that can speak Spanish, and #2) have handouts in both Spanish and English. Chair Collins stated that when she calls the schools to set this up, she will ask at that time if the school can provide a student or PTA member to translate. • Trustee Freeman would like Julie Eriksen to look into what the requirements are for maintaining the audio tapes from the Board Meetings. Ms. Eriksen has only recorded one meeting and when she completed that recording it was deleted. Trustee Freeman would like to know #1) if the meetings have to be recorded, and #2) if they are recorded, how long do we have to keep them, if at all. Ms. Eriksen is to consult with the City Attorney’s office and report back to the Board. 3.4 Report from Friends of the Library (FOTL) Liaison • Trustee Freeman reported that FOTL would like to do more book sales/ they are planning a 2-fer (two for one) to move product, and a Saturday mini-sale as well as a movie-type sale during the film festival this summer. They are working on cleaning up the basement. Their internet sales grossed $464 last month. They’re still looking for Board Members and are trying to decide if they need to change their meeting time to appeal to new members (it’s currently at 1pm). Page 3 of 4 IV. OLD BUSINESS 4.1 New Library Service Delivery Model • The City Manager’s office was concerned about the 221% increase in Local History hours; they felt that this would be pushing the staff too much and asked that we reconsider this and change the report to a 100% increase making it open 28 hours. Everyone agreed this was a good idea and the report will be amended to reflect this. 4.2 Local Schools Open House Events • Upcoming open houses are assigned as follows: 9 May 23 Jordan & Prospect – no one at this time (Ms. Moreno stated she might be able to go) we will check with Library staff – since this is only 2 days away we will do our best 9 May 31 West Orange – Trustee Hugo 9 June 5th Fairhaven – Trustee Schlund stated she will check her calendar and let Chair Collins know by Tuesday 5/22 9 June 6th Fletcher – Chair Collins These events generally begin at 6pm; however Trustee Hugo suggests you get there very early to find parking. She also stated that two people are needed, especially one who speaks Spanish. Chair Collins said she would contact the schools to see if they can provide assistance from a student or PTA person who speaks Spanish. 4.3 Southern California Library Cooperative (SCLC) Update • Ms. Moreno stated there is a meeting this Wednesday in Fullerton to discuss the budget update with the State. They are adopting a budget and have a committee that came up with suggestions on how to reduce the system budget. They have received word from us that possibly all of the Orange County libraries will be withdrawing from SCLC next year. V. NEW BUSINESS 5.1 3rd of July Event • The Mandatory meeting is June 19th at 6pm at the Senior Center. Chair Collins is not available to attend, Trustee Hugo stated she will go. Ms. Eriksen will complete the Booth Application and submit to Community Services. It was stated that more candy is needed for this event. The Board discussed asking FOTL for $500 to cover cost of candy for 3rd of July as well as Treats in the Streets. Ms. Eriksen to contact the Library Foundation to ask to borrow their popup tent. 5.2 ACTION, proposed Children’s Courtyard Use Policy • Ms. Moreno presented the revised policy stating that the only change is the name from Children’s Garden to Children’s Courtyard and the word tree was removed and trash can added. Motion: VanVoorst Second: Freeman Ayes: Collins, Hugo, Schlund VI. ANNOUNCEMENTS ¾ Comic Book Month, all May show your library card & get a free collectible item ¾ Family Game Nights, third Wednesday each month 5:30-7pm, Community Room Page 4 of 4 ¾ Monday Mysteries Book Club, May 21st 6:30-7:30pm - Billy Boyle by James R. Benn, Rotary Conference Room ¾ Anime Nights, May 27th 6-7:30pm, Community Room ¾ Get Your Game on, June 6th 5:30-7pm, Community Room ¾ Creatures of the Night Party, June 13th 4-5pm, Community Room ¾ Stuffed Animal Sleepaway Camp, June 4-9th Children’s area, Special presentation 6/16 @ 2pm ¾ Summer Reading Club June 18-July 30 (grade 6 and younger) VII. PUBLIC COMMENT – none. VIII. ADJOURNMENT (4:12 pm) Motion: Schlund Second: Hugo Ayes: Collins, Freeman, VanVoorst The next meeting will be held on Monday, June 18, 3 p.m., Orange Public Library & History Center, Orange Rotary Conference Room, 407 E. Chapman Avenue, Orange, CA 92866 ___________________________________ ___________________ Yolanda Moreno, Library Services Director Attested on