01.23.2012 LBOT MINUTES - APPROVED1.4
CITY OF ORANGE LIBRARY SERVICES DEPARTMENT
ORANGE PUBLIC LIBRARY
BOARD OF TRUSTEES
Monday, January 23, 3 p.m.
Orange Public Library & History Center, Orange Rotary Conference Room
407 E. Chapman Avenue, Orange CA 92866
I. CALL TO ORDER (3:10 p.m.)
1.1 Pledge of Allegiance
Chair Collins led the Pledge of Allegiance.
1.2 Roll Call
Trustees Present: Chair Nancy Collins, Vice Chair Jonell Schlund, Trustee
Steven Freeman and Trustee VanVoorst
Absent: Trustee Marianne Hugo
Staff Present: Library Services Director Yolanda Moreno, Acting Library
Services Director Rosanne Miller, and Executive Assistant Jan
Reichert
1.3 Adoption of Agenda
Chair Collins asked to add “Letter to City Council” under Old Business;
Trustee Freeman moved to adopt the agenda as amended; Vice Chair Schlund
seconded the motion, and it carried unanimously.
1.4 Approval of Minutes
Vice Chair Schlund moved to approve the minutes of the December 19, 2011
meeting as presented; Trustee Van Voorst seconded the motion and it carried
unanimously.
II. LIBRARY DIRECTOR’S REPORT
2.1 Monthly Report for January 2012
Ms. Moreno gave a verbal report:
• Staff Development Day was Monday, January 16 and the theme was
“Take the Lead”. There were fun activities, team building exercises, and
good food. The guest speaker spoke on “Leading the Library during
CITY OF ORANGE DEPARTMENT OF LIBRARY SERVICES
ORANGE PUBLIC LIBRARY BOARD OF TRUSTEES January 23, 2012
Page 2
Difficult Times. One group activity staff participated in was to come up
with ideas that they would like to see at the library. A list of these ideas
will be put together with the intent of one or two being selected that the
library can do. She thanked Library Board of Trustees who attended the
technology portion of the day.
• She met with Deputy City Manager Irma Hernandez who will be
presenting a report on expanding library hours & services with the
current library budget. This request was brought forth by Council
Member Fred Whitaker at the Tuesday, December 13, City Council
meeting who asked if staff could look at alternative methods for
expanding library hours and services. Mayor Pro Tem Tita Smith also
requested 10 years of library accomplishments be included in the report.
Ms. Hernandez and Ms. Moreno will work together on putting together
this report.
• Budget for FY12/13 is due February 1. The library is proceeding with
the same numbers we currently have. The entire budget preparation and
presentation will be handled by Acting Assistant Library Director
Rosanne Miller.
• She flew to Sacramento on Tuesday, January 17 for the day. All Public
Library Directors were invited to Sacramento to discuss Governor Jerry
Brown’s cuts in the budget, primarily the Public Library Fund (PLF) and
Transaction Based Revenue (TBR). Orange Public Library pays an
annual fee to belong to the Southern California Library Cooperative
(SCLC) which provides a delivery service of library materials to other
SCLC libraries. The directors found out that this delivery service will be
cut as well. It was decided that all Orange County Library Director’s
will meet monthly to discuss their options: 1) Should we continue with
SCLC; 2) Form our own OC Group; and 3) Discuss how to work out the
delivery service. These and other issues pertaining to public libraries
will be discussed at the monthly meetings. The first meeting was
January 12 and the next meeting is scheduled for early February.
• Library Wish List presented to the Friends of the Orange Public Library
(FOPL) at its January meeting. She asked for an immediate response for
five of the items because of renewal deadlines that are quickly
approaching. FOPL will not provide funding for E-Books and Freegal,
but will for Wowbrary, Summer Reading Program and Rocket
Languages. The remainder of the items on the Wish List will be voted
on at the FOPL February meeting.
• The library received $1,200 gift card from the Barnes & Noble
Christmas promotion. Barnes & Noble Community Relations Manager
Shay Beckman expressed interest in hosting another library Bookfair in
April or May.
2.2 Financial Report for December 2011
Received and filed. The library is on target with its spending.
CITY OF ORANGE DEPARTMENT OF LIBRARY SERVICES
ORANGE PUBLIC LIBRARY BOARD OF TRUSTEES January 23, 2012
Page 3
III. BOARD REPORTS
3.1 Report from Chair
Chair Collins and Trustee Freeman met with the President of Library System &
Services LLC (LSSI) & LSSI Lobbyist Matt Cunningham. LSSI presented their
model to Chair Collins and Trustee Freeman on how they can extend library
hours without spending additional money. Chair Collins invited LSSI to the
February 27 Library Board of Trustees meeting to share their model with the
other Trustees. Deputy City Manager Irma Hernandez will also be invited to
this meeting. She received an email from Mayor Pro Tem Tita Smith wanting
the both of them to visit libraries that have gone with LSSI. She also suggested
inviting Mayor Pro Tem Tita Smith to the March Library Board of Trustees
meeting so that she can hear Trustees input regarding their meeting with LSSI.
3.2 Report from Orange Public Library Foundation Liaison (OPLF)
Ms. Moreno, for Liaison Ms. Schlund, reported that the Wish List was presented
to OPLF. President Kim Nichols told Ms. Moreno that the Wish List will be
considered after the Gala in April. Instead of mailing Save the Date cards for
the Gala an E-mail blast will go out. Their first Adult Documentary Film, Buck,
had approximately 50 people and received a lot of positive feedback. The Five
Guys Restaurant fundraiser brought in approximately $125. OPLF’s current
focus is on the Gala, securing underwriters for the event and securing donations
for the gift baskets.
3.3 Reports from Trustees
Trustee VanVoorst enjoyed attending the Staff Development Day. She added
that it’s important to have these types of events in a relaxed atmosphere that
include fun activities and team building exercises. Chair Collins added the
importance of Trustees being more visible to staff and so they are aware that
Trustees are there to support them.
3.4 Report from Friends of the Orange Public Library (FOPL) Liaison
Liaison Trustee Freeman reported that FOPL is not in favor of LSSI taking over
the Orange Public Library because they are a for-profit group. FOPL had a
record year in income received in 2011, and 2012 is seeing a significant increase
in book donations. It was also noted by FOPL President Peter Wetzel that the
past three to four years FOPL donated more to the city than was brought in.
FOPL is cleaning out the bookstore in preparation for the Book Sale on
Saturday, March 17. They are still looking for an Internet Sales Director. A
profit of $4,240 has been made off Internet Sales to date. FOPL will receive the
Florence Flippen Smiley Award from the Orange Community Historical Society
at its annual awards banquet on Thursday, January 26th for the money given to
Orange Public Library for its Local History Digitization Project.
CITY OF ORANGE DEPARTMENT OF LIBRARY SERVICES
ORANGE PUBLIC LIBRARY BOARD OF TRUSTEES January 23, 2012
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IV. OLD BUSINESS
4.1 Geek the Library
Acting Assistant Library Services Director Rosanne Miller reported that the
“Geek the Library” kick-off will be Thursday, February 14, 2-4 p.m. in the Main
Library community room. “Geek the Library” is a nine month community
awareness program about the value of libraries and the critical funding issues
they face. The new “geek” is not a nerdy word but one that means to love, enjoy
and celebrate. Free materials such as stickers, t-shirts, banners and posters have
been received. She added that the goal is to invite VIP’s (such as City Council,
City Department Heads, Library Board of Trustees, etc.) to come and have their
picture taken in support of this community awareness program. She invited the
Trustees to get their picture taken promoting something that they “geek.” A
professional photographer will be on hand at the February 14th kick-off to take
pictures. Publicity will be displayed throughout the library and on the library
website. Chair Collins encouraged Trustees to attend the kick-off on February
14th and wear their “Geek the Library” t-shirt.
Ms. Miller brought up the idea of hosting a booth at the Orange International
Street Fair during Labor Day weekend to promote “Geek the Library. She said
the cost for the 3-day event would be $500. It was discussed and decided that a
better idea would be to set up a booth in front of the library during Labor Day
weekend. It was also mentioned that OPLF rents parking spaces at the library
during the Orange International Street Fair so there will be plenty of foot traffic,
and setting up a booth in front of the library will not cost any money. Everyone
liked this idea so this will be discussed at a later Board Meeting.
4.2 Neighborhood Involvement Ideas Including Orange Home Grown
Chair Collins will contact the organizers to let them know that Trustees and
OPLF will host a booth starting Saturday, Feb. 18 and every other month
thereafter. She indicated this would be a good opportunity to promote Geek the
Library. She volunteered to work the booth on Feb. 18, but if she is unavailable
she will ask for volunteers.
4.3 Children’s Garden Safety Issues Letter to City Council
Chair Collins drafted a letter to City Council addressing their concerns about the
safety issues concerned with the egress and exit in the Children’s Garden. The
letter was discussed with the Trustees suggesting minor changes. Trustee
Freeman made a motion to approve the letter as amended; Trustee
VanVoorst seconded the motion and it carried unanimously. Ms. Reichert
will type the letter for Chair Collins signature, and then forward it to City
Council with “cc” to City Manager John Sibley and Ms. Moreno.
CITY OF ORANGE DEPARTMENT OF LIBRARY SERVICES
ORANGE PUBLIC LIBRARY BOARD OF TRUSTEES January 23, 2012
Page 5
V. NEW BUSINESS
5.1 Local Schools Open House Events
Chair Collins will follow-up with former OUSD Board Member Kim Nichols
on how best to get in contact with the school principals. The Trustees were in
agreement to visit the local schools during their open house in May and setup a
table promoting the library and “Geek the Library.” Their focus will be on the
schools that are in proximity to each of the libraries: California, Handy,
Cambridge, West Orange and Palmyra. In addition to the school principals, it
was also mentioned that it might be helpful to talk with the PTA chair for each
school. Chair Collins will do the follow-up for this and report back at the
February Board Meeting.
V. ANNOUNCEMENTS
¾ Family Game Nights, Wednesday, December 21 & January 18, 2012, 5:30-7 p.m.,
Orange Public Library & History Center, community room
¾ Chill Out with a Good Book Ends, Thursday, December 22. All prizes must be picked
up by January 31, 2012
¾ Free Program for Adults, Get Organized for the New Year, Tuesday, January 9, 2012,
5:30-6:30 p.m., Orange Public Library & History Center, community room.
Registration is required
¾ Free Teen Program, Bead it Up!, Wednesday, January 18, 2012, 4-5:30 p.m., Orange
Public Library & History Center, community room
¾ Free Program for Adults, Intro to Twitter for Business, Tuesday, January 18, 9-10:45
a.m., Orange Public Library & History Center, Adult Reference area, 2nd floor.
Registration is required
VII. PUBLIC COMMENT
None
VIII. ADJOURNMENT
Vice Chair Schlund moved, and Trustee Freeman seconded the motion to adjourn
the meeting at 4:40 p.m. The motion carried unanimously. The next meeting will
be held on Monday, February 27*, 3 p.m., Orange Public Library & History Center,
Orange Rotary Conference Room, 407 E. Chapman Avenue, Orange, CA 92866
*Note: this is the 4th Monday of the month; the 3rd Monday is President’s Day and the
library is closed.
___________________________________ ___________________
Yolanda Moreno, Library Services Director Attested on