10.15.2012 LBOT MINUTES - APPROVED CITY OF ORANGE LIBRARY SERVICES DEPARTMENT '
ORANGE PUBLIC LIBRARY
BOARD OF TRUSTEES
MINUTES '
Monday, October 15, 2012 , 3 p. m.
Orange Public Library & Aistory Center, Orange Rotary Conference Room '
407 E. Chapman Avenue, Orange, CA 92866 '
1 . Call to Order / Pledge of Allegiance
1 . 1 . Roll Call
Present: Nancy Collins
7one11 Schlund '
Patti vanVoorst '
Steve Freeman '
Joyce Monsees
1 .2 . Approval of Meeting Minutes dated 9/17/2012
Motion : Steve Freeman '
Second : Jonell Schlund
Ayes : Nancy Collins, Patti vanVoorst, Joyce Monsees
2. Library Director' s Report (Yolanda Moreno)
2 . 1 . Monthly Report ;
21 . 1 . Recruitment updates:
a) Volunteer Coordinator to begin November 5`h (Ashleigh Anderson Camba)
b) 19hr Library Assistant begins this week (Keisha Radloffl
c) 20hr Library Assistant going through background
d) Page interviews being conducted today & tomorrow (2 openings) '
e) Librarian II recruitment to go out early November I
2 . 1 .2 . Laptops donated by SCE — the Library will receive 5 refurbished laptops in about
8 weeks. They do not come with software or wi-fi ; Chair Collins suggests we ask
the Friends to donate money to purchase these items.
21 . 3 . Management Retreat — Library Managers met 9/27/ 12 offsite to go over goals and '
priorities.
2. 1 .4 . Friend' s Wishlist approved — the Library will receive $31 ,250 for the following:
$ 14,500 Baker & Taylor DVDs, $5,000 Summer Reading, $ 5 ,350 books on CD,
$4,2001arge print, $ 1 ,200 Employee Recognition Program, $ 1 ,000 (from Gas '
Company through Friends) El Modena Homework Center. Friend ' s turned down '
the Wishlist software request. '
2 . 1 . 5 . Bobbi Robinson (Don' s widow) attended the 10/9 Council Meeting for the checic ;
presentation.
2 . 1 . 6 . eBooks are now available the library had 108 checked out for September. '
2 . 1 . 7 . City getting a Facebook page; once they have the policy in place, the library will '
start their own Facebook page. '
2 . 1 . 8 . Inna Morales joined Leadership Orange. '
21 . 9 . State Report due 10/31 .
2 .2 . Financial Report: September 2012 — The City/Library just Snished the first quarter and
the library waiting for their cairyovers to show up (carryovers are donation money not '
spent in the previous fiscal year). '
3 . Board Reports '
3 . 1 . Report from Chair Collins — nothing to report at this time. '
3 .2 . Report from Orange Public Library Foundation Liaison Trustee Schlund
3 .2 . 1 . The Foundation did not have a meeting in October, their next meeting is '
November 12r�' (post note : the 12�� is a holiday, the meeting will be held ll /19).
Trustee vanVoorst reported on The Wrecking Crew fundraiser saying it was an
excellent event, well attended/received, and one of the best documentaries she has
ever seen.
3 . 3 . Report from Friends of the Library Liaison Trustee Freeman '
3 . 3 . 1 . Friends had their annual book sale 10/5 & 6 (Friday & Saturday) and made twice '
the amount as last year (they only sold for one day) they netted a $720 profit.
They also sold $ 110 in memberships during the book sale.
33 . 2 . Amival Board meeting scheduled for January 14, 2013 . They have 4 open
positions (President, VP, Treasurer and Secretary). '
333 . They started new advertising and have 20 potential new volunteers . They have 53
warking volunteers for the book store right now, it' s the highest number at one
time they have ever had. They are expecting another 7 after they get through City
review. '
3 . 3 .4. Internet sales down this month, only took in $220 . 77. '
33 . 5 . They are working on streamlining their circulation process . They found that items '
that were taken to the basement were taking a long time to coine back up to the
books store (or never coming up); they hope to have the new process warking by
January.
3 .4. Reports from Trustees
3 .4. 1 . Trustee vanVoorst: nothing at this time '
3 .4.2 . Trustee Monsees There are two changes to the Villa Park school list that came '
out at the last meeting.
4. Old Business
41 . Open House Events
4. 11 . It was decided that the Board would split up the schools and contact the principals
about attending Back to School night & other school events . The breakdown is as '
follows :
A) Chair Collins to contact California & Yorba
B) Vice Chair Schlund to contact Handy '
C) Trustee vanVoorst to contact Palmyra & West Orange
D) Trustee Freeman to contact Taft '
E) Trustee Monsees to contact McPherson, Olive & Cambridge
F) Irma Morales to contact Jordan & Esplanade
Chair Collins suggests that if the Board can' t make it to a school event, then they
should at least get them the materials (flyers, handouts, calendars, etc .) .
Director Moreno would first like Ms . Morales to check with the Children' s
Manager to ensure we are not duplicating their efforts. The Board stated they
would like to help Children ' s with these efforts.
4. 1 .2. Trustee vanVoorst stated that Taft was having a carnival this Friday and
suggested the Board set up a table at that event. Chair Collins to contact Taft '
principal and get the materials to Taft if no one is available to work the table. ',
413 . Director Moreno reported that she attended the DELAC meeting to talk about the
library and has been asked to attend their monthly meetings ; she subsequently was
invited to attend the ELAC meeting.
4. 1 .4. Trustee Monsees suggested that the Board contact schools to get their old "piloY' '
book sets for the library. She will contact Olive school to find out mare about this .
4. 2 . Farmers Market '
4 .2. 1 . This Saturday Trustees Monsees & Schlund will wark the Library table.
4. 3 . Treats in the Streets
4. 3 . 1 . Chair Collins and Trustee Freeman will set up the booth and work until6pm; '
Trustee Monsees will work it until closing. '
4 .4. Show Your Library Card Month
4.4. 1 . Chair Collins would like to do this for the month of November. The following '
have agreed to a discount of some kind: Watson' s, Rocky Mountain Chocolate
Factory and Jalapeno ' s. We have not heard from PouPs yet. The Toy Store said '
they would participate as well, but Nancy to confirm. Ms. Eriksen to get this ',
added to Channel3 , Facebook, and the City' s website, as well as a poster to '
advertise the businesses (and Paul Sitkoff at City Hall). '
5. New Business '
5 . 1 . School Internships at Library '
5 . 1 . 1 . Trustee Monsees suggested we contact the ROP program for inteinships.
Currently the Library worlcs with Santa Ana College for internships; and the
library actually has one starting in November. '
6. L 'tb�'al'y HRPpenings (al! talce place a6 OPL u�aless ofiherwise noted) '�
10/ 17 Geek the Library Photos, 530-7 : 30pm '
10/ 17 Teen Movie: Sixteen Candles, 6pm
10/ 17 TAG meeting, 6pm
10/20 Practice SAT, l0am
10/22 Haunted Orange, 6 :30pm
10/24 Anime Nights, 6-8pm '
10/27 Halloween Spooktacular, 2-4pm
10/29 Monday Mysteries : Heresy by S .J. Parris, 2pm
10/29 SAT Results, 6pm
11 /5 Searching for Your Roots, 6 : 30pm '
11 /7 Teen: Magic Toumament, 6pm
11 / 14 Square Dancing Workshop, 6pm '
11 / 14 Teen Movie: Raiders of the Lost Ark, 6pm
11/ 17 Fancy Nancy Party, 11 am
11 / 17 Chapman U Guitar Quartet, 2pm '
7. Public Comment - none.
8. Adjournment '
Motion: Steve Freeman
Second : Jonell Schlund
Ayes : Nancy Collins, Patti vanVoorst, Steve Freeman, Joyce Monsees
Next scTzeduled meeti�ag, Moi��dc�y, Nove�nber 19, 2012 �i
i���'-��e� i��ti� ��--� '
anda Moreno, Library Services Director Attested on date