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06.17.2013 LBOT MINUTES - APPROVED CITY OF ORANGE LIBRARY SERVICES DEPARTMENT ORANGE PUBLIC LIBRARY BOARD OF TRUSTEES MINUTES Monday, June 17, 2013 1. Call to Order / Pledge of Allegiance (3:04pm) 1.1. Roll Call Present: Nancy Collins Library Staff Present: Jonell Schlund Yolanda Moreno, Library Director Joyce Monsees Irma Morales, Acting Asst. Lib. Director Steve Freeman Julie Eriksen, Recording Secretary Absent: Patti vanVoorst 1.2. Approval of Meeting Minutes dated May 20, 2013 Motion: Schlund Second: Freeman Ayes: Collins, Monsees 2. Library Director’s Report 2.1. Monthly Report 2.1.1. Director Moreno reported that she & Ms. Morales will be attending the ALA Conference in Chicago June 26 through July 1. 2.1.2. Staff is preparing for the Jack Lundquist event this Saturday. Mayor Smith will be at the event and the library will have 300 copies of his books to give away. 2.1.3. Today was the first day of the Summer Reading Club (SRC). The library has many events planned for children, teens and adults. Each trustee was given a information on SRC as well as an OPL mouse pad and encouraged to sign up (they have SRC for adults as well as teens and children). 2.1.4. The library received a donation of CDs from Tiddlywinks Toy Store. The CD’s contain songs that are specific to individual boy & girl names. They will use these as prizes during SRC. 2.1.5. The library received over 100 applications from teen volunteers for the summer. 2.1.6. Director Moreno is looking into working with the Police Department’s GRIP program which is a gang intervention program. They will be meeting with them next week. 2.1.7. The library received a grant from SCE for STEAM FOR TEENS program that will run in September for 5 months. 2.2. Financial Report – Director Moreno reported that the Library is right on track and under budget. 3. Board Reports 3.1. Report from Chair Collins 3.1.1. Chair Collins, along with Trustees vanVoorst & Freeman, attended the “Serving with A Purpose” workshop in May and they all said it was very good. She talked to some other libraries and learned that they don’t do a drug test on their volunteers (the City of Orange does). She feels the drug testing process takes too long and wanted to know if the City could just do the Livescan and fingerprinting and then if a red flag comes up, do the drug testing. She stated that it takes 6-8 weeks to get a volunteer processed by the City, and other libraries reported it only takes them up to 4 weeks. Director Moreno informed the Board that part of the problem with the process is the volunteers are not following instructions or they are not going to HR in a timely manner to start the process. Another issue is if the City has a recruitment going on, the volunteer will be put to the back burner (they are not the priority) because they do not have a staff member dedicated to just processing volunteers. Chair Collins asked that we continue to streamline this process. Director Moreno reported that she recently heard that other libraries are starting to charge their volunteers for the process. 3.1.2. Chair Collins received an Annual Report & Calendar from Rancho Cucamonga that was handed out at the workshop. The calendar lists all programs and events taking place for the upcoming year (it includes Library, Friends, and Foundation events). Rancho Cucamonga gives the calendars away for free. Staff learned that the calendars cost $13,000 for 20,000 copies. All the artwork and design was done in-house. Chair Collins was very interested in the library doing something like this and suggested the library get a college student to design it as part of their graded project. 3.1.3. Chair Collins discussed some of the items found in “The Voice” (a news article provided by United for Libraries). She asked the Board to please review pages 3-5, 7, 13, and 16-17. One of the items advertised was a “Book Lover’s Calendar 2014” and she thought this would be a great idea for the Friend’s to do, or even the library if the Friend’s didn’t want to. Director Moreno said they plan to pick one of these up at the ALA conference so they can see if it’s something the library would like to do; she also stated that the library is considering purchasing some as gifts for the volunteers. Chair Collins would like the library to purchase some to sell to the public. Chair Collins also found great ideas in “The Voice” that she thought the library could do (with the Board’s help): 1 – an author’s dinner, 2 – an art fair, and 3 - a mayor’s book club. Chair Collins encouraged the Trustees to read “The Voice” and keep an eye out for items that are not staff intensive that the library might be interested in doing. Director Moreno suggested the Trustees collaborate on just one of these items and focus on working together to make it happen. She also pointed out that the library does have similar programs already taking place, such as an upcoming “Local Authors” program complete with music and art. Ms. Morales mentioned a fun event that she read about called a “Living Library” in which hands-on information is given on specific topics in break-out type sessions. Chair Collins reminded the library that the Board wants to be involved and assist the library with these types of programs. 3.1.4. A report on volunteers was provided from Ashleigh Anderson Camba at the request of Chair Collins. 3.2. Report from Orange Public Library Foundation Liaison Trustee Schlund 3.2.1. The Gala was held June 2nd and was a success with over 160 in attendance. Trustee Freeman offered an observation – that the fee to attend was a bit expensive and that the price continues to go up each year. Both Director Moreno and Ms. Morales stated the event was very nice, and the food and music was very good. 3.2.2. The Family Film Festival begins June 20th with Willy Wonka & the Chocolate Factory. 3.3. Report from Friends of the Library Liaison Trustee Freeman 3.3.1. The Friends met last Monday but did not have a quorum to vote on any items. Trustee Freeman formally submitted a request of $500 for candy for the Third of July and Treats in the Streets events and reported that the Board did not see an issue with this, but of course could not take any action at this time. They also didn’t foresee an issue with providing bookmarks for a free book. 3.3.2. Friend’s is having a booksale at Taft from 12-4 this Saturday. The event will take place outside in the grass area. Trustee Freeman asked the Board to show their support by stopping by and bring a treat for the volunteers. Chair Collins said she would be happy to provide something if someone could take it for her – she has another commitment that day. Trustee Freeman said he would be happy to do that. Trustee freeman asked the Board to show up no later than 11:30 (he plans to get there at 11) so that they don’t interfere with the actual sale. 3.3.3. Friend’s made a profit of $692 from Internet sales. 3.3.4. Friend’s currently has 44 volunteers in the book store, 5 working on Internet sales, and 4 going through HR right now. 3.3.5. Friend’s will have a children’s booksale every Thursday to go along with the Family Film Festival; this will be set up just outside the north doors; there will be two teen volunteers helping the Friend’s with this. The books will be on sale for $0.25 cents each. 3.4. Reports from Trustees (this is also related to Item 4.5 below) Trustee Monsees spoke with Glen Warren (OUSD) regarding electronic textbooks at the Library. He stated that a possible issue with electronic textbooks could be copyright infringements. Mr. Warren stated that LA Unified had to pay millions to Microsoft for copyright infringements and that other school districts are worried about this. Mr. Warren stated that he is working to get each school to add their textbooks to Blackboard. Unfortunately they can’t require the teachers to do this so he is trying other avenues, such as creating a library on the district’s website. Trustee Monsees suggested he go through each school’s library to have them add the textbooks to Blackboard – and Mr. Warren thought this was a great idea. He stated that this project is going to take time (perhaps a few years). In the meantime Trustee Monsees suggests the library checkout the actual books to be used as a “reference” at the library; she even said she would be happy to check them out on the library’s behalf. However, there are some possible issues: 1) not all schools in Orange are using the same books (so it would require lots of shelf space to include all books for all schools). 2) The library would have to wait until the second week in September before getting books because all students must first have their books before the library could get them. 3) The books would have to be returned at the end of the year – and what if an item was lost? Chair Collins suggested that we target the schools near El Modena Library. She also suggested checking with other libraries to see if they offer electronic textbooks to their patrons. Director Moreno stated that she is attending a Director’s meeting this week and can pose the question there. Both Director Moreno and Ms. Morales stated this is completely different from what they were told by Glen last year, but hope that this can be worked out in the near future. 4. Old Business 4.1. School Events & Working with Library Staff Chair Collins attended the event at Prospect Elementary on 5/30 and said it was a success. She would like the Board to attend the “Back to School Night” this fall. She said that once OUSD has the dates posted, the Board can divvy up the dates so they can attend and promote the library. Director Moreno thinks she may have the dates from the GRIP calendar. 4.2. Farmer’s Market Chair Collins worked the event on 6/15 along with Trustee Freeman. The next scheduled date is 8/17; Trustee Monsees is scheduled to work that date. 4.3. Show Your Library Card (develop a criteria) Ms. Morales provided a handout that detailed this program. The library would like to begin this program in September and run it for a year. The goal is to create a list of vendors that will provide a specific item/discount every time a customer shows their library card. 4.4. Laptops from SCE Director Moreno reported the laptops should be ready by July. 4.5. Electronic Textbooks (See Item 3.4 above) 4.6. Third of July Event An email was sent last week to only some of the Trustees for tickets and wristbands. Chair Collins asked Ms. Eriksen to follow up with this to ensure that all members receive the email. Chair Collins, along with Trustee Freeman, will set up the booth. She plans to get there around 1:45 p.m. and will stay for the whole event. Trustees Monsees & Schlund will work from 3-5 p.m.; and Trustees vanVoorst and Freeman will work 5-7 p.m. 5. New Business 5.1. Grant Process Director Moreno passed out a draft copy of the proposed grant process. She asked the Board to review and provide any feedback directly to her. She stressed that this was just a draft and that she was going to share it with the Library Management Team this week for their input. 5.2. Partnering with a Purpose 6. Library Happenings (all take place at OPL unless otherwise noted) 6/17 Summer Reading Clubs begin (Adults, Teens & Children’s) 6/17 Drumming Circle, 6:30pm 6/19 Teen Movie Madness: The Dark Crystal (PG), 6pm 6/20 Family Film Festival: Willy Wonka and the Chocolate Factory (G), 2pm 6/22 Meet Disney Legend & Author Jack Lindquist In Service to the Mouse, 2pm 6/22 Bubblemania, 3pm @ El Modena 6/24 Manic Mondays: An Apple a Day craft & games, 2pm 6/24 Monday Mysteries Book Club: The Blackhouse by Peter May, 2pm 6/24 Booktalk, 7pm 6/25 Mr. Grant, Substitute Rock Star, 2pm 6/26 Teen Anime Nights, 6pm 6/27 Summer Reading Clubs end (Adults, Teens & Children’s) 6/27 Family Film Festival: James and the Giant Peach (PG), 2pm 7/1 Manic Mondays: Marshmallow Merriment, 2pm 7/2 Wildlife Learning Center, 2pm 7/8 Manic Mondays: Pasta Play, 2pm 7/8 Conversation Club: Practice your English, 6:30pm 7/9 Singing & Stories with Mike, 10:30am at Taft 7/9 Abbit the Average Magician, 2pm 7/10 Magic & Comedy Show for Teens, 4pm 7/11 Family Film Festival: Cloudy With a Chance of Meatballs, 2pm 7/13 The “Skinny” on Weight Management, 1:30pm 7/15 Manic Mondays: Beans, Beans, Good for Your Heart!, 2pm 7. Public Comment (none) 8. Adjournment (4:50pm) Motion: Schlund Second: Freeman Ayes: Collins, Monsees Next scheduled meeting, Monday, July 15, 2013 Orange Public Library & History Center