06.17.2013 LBOT MINUTES - APPROVED
CITY OF ORANGE LIBRARY SERVICES DEPARTMENT
ORANGE PUBLIC LIBRARY
BOARD OF TRUSTEES
MINUTES
Monday, June 17, 2013
1. Call to Order / Pledge of Allegiance (3:04pm)
1.1. Roll Call
Present: Nancy Collins Library Staff Present:
Jonell Schlund Yolanda Moreno, Library Director
Joyce Monsees Irma Morales, Acting Asst. Lib. Director
Steve Freeman Julie Eriksen, Recording Secretary
Absent: Patti vanVoorst
1.2. Approval of Meeting Minutes dated May 20, 2013
Motion: Schlund
Second: Freeman
Ayes: Collins, Monsees
2. Library Director’s Report
2.1. Monthly Report
2.1.1. Director Moreno reported that she & Ms. Morales will be attending the ALA
Conference in Chicago June 26 through July 1.
2.1.2. Staff is preparing for the Jack Lundquist event this Saturday. Mayor Smith will be at
the event and the library will have 300 copies of his books to give away.
2.1.3. Today was the first day of the Summer Reading Club (SRC). The library has many
events planned for children, teens and adults. Each trustee was given a information on
SRC as well as an OPL mouse pad and encouraged to sign up (they have SRC for
adults as well as teens and children).
2.1.4. The library received a donation of CDs from Tiddlywinks Toy Store. The CD’s
contain songs that are specific to individual boy & girl names. They will use these as
prizes during SRC.
2.1.5. The library received over 100 applications from teen volunteers for the summer.
2.1.6. Director Moreno is looking into working with the Police Department’s GRIP program
which is a gang intervention program. They will be meeting with them next week.
2.1.7. The library received a grant from SCE for STEAM FOR TEENS program that will run
in September for 5 months.
2.2. Financial Report – Director Moreno reported that the Library is right on track and under
budget.
3. Board Reports
3.1. Report from Chair Collins
3.1.1. Chair Collins, along with Trustees vanVoorst & Freeman, attended the “Serving with
A Purpose” workshop in May and they all said it was very good. She talked to some
other libraries and learned that they don’t do a drug test on their volunteers (the City of
Orange does). She feels the drug testing process takes too long and wanted to know if
the City could just do the Livescan and fingerprinting and then if a red flag comes up,
do the drug testing. She stated that it takes 6-8 weeks to get a volunteer processed by
the City, and other libraries reported it only takes them up to 4 weeks. Director
Moreno informed the Board that part of the problem with the process is the volunteers
are not following instructions or they are not going to HR in a timely manner to start
the process. Another issue is if the City has a recruitment going on, the volunteer will
be put to the back burner (they are not the priority) because they do not have a staff
member dedicated to just processing volunteers. Chair Collins asked that we continue
to streamline this process. Director Moreno reported that she recently heard that other
libraries are starting to charge their volunteers for the process.
3.1.2. Chair Collins received an Annual Report & Calendar from Rancho Cucamonga that
was handed out at the workshop. The calendar lists all programs and events taking
place for the upcoming year (it includes Library, Friends, and Foundation events).
Rancho Cucamonga gives the calendars away for free. Staff learned that the calendars
cost $13,000 for 20,000 copies. All the artwork and design was done in-house. Chair
Collins was very interested in the library doing something like this and suggested the
library get a college student to design it as part of their graded project.
3.1.3. Chair Collins discussed some of the items found in “The Voice” (a news article
provided by United for Libraries). She asked the Board to please review pages 3-5, 7,
13, and 16-17. One of the items advertised was a “Book Lover’s Calendar 2014” and
she thought this would be a great idea for the Friend’s to do, or even the library if the
Friend’s didn’t want to. Director Moreno said they plan to pick one of these up at the
ALA conference so they can see if it’s something the library would like to do; she also
stated that the library is considering purchasing some as gifts for the volunteers. Chair
Collins would like the library to purchase some to sell to the public. Chair Collins also
found great ideas in “The Voice” that she thought the library could do (with the
Board’s help): 1 – an author’s dinner, 2 – an art fair, and 3 - a mayor’s book club.
Chair Collins encouraged the Trustees to read “The Voice” and keep an eye out for
items that are not staff intensive that the library might be interested in doing. Director
Moreno suggested the Trustees collaborate on just one of these items and focus on
working together to make it happen. She also pointed out that the library does have
similar programs already taking place, such as an upcoming “Local Authors” program
complete with music and art. Ms. Morales mentioned a fun event that she read about
called a “Living Library” in which hands-on information is given on specific topics in
break-out type sessions. Chair Collins reminded the library that the Board wants to be
involved and assist the library with these types of programs.
3.1.4. A report on volunteers was provided from Ashleigh Anderson Camba at the request of
Chair Collins.
3.2. Report from Orange Public Library Foundation Liaison Trustee Schlund
3.2.1. The Gala was held June 2nd and was a success with over 160 in attendance. Trustee
Freeman offered an observation – that the fee to attend was a bit expensive and that
the price continues to go up each year. Both Director Moreno and Ms. Morales stated
the event was very nice, and the food and music was very good.
3.2.2. The Family Film Festival begins June 20th with Willy Wonka & the Chocolate Factory.
3.3. Report from Friends of the Library Liaison Trustee Freeman
3.3.1. The Friends met last Monday but did not have a quorum to vote on any items. Trustee
Freeman formally submitted a request of $500 for candy for the Third of July and
Treats in the Streets events and reported that the Board did not see an issue with this,
but of course could not take any action at this time. They also didn’t foresee an issue
with providing bookmarks for a free book.
3.3.2. Friend’s is having a booksale at Taft from 12-4 this Saturday. The event will take
place outside in the grass area. Trustee Freeman asked the Board to show their support
by stopping by and bring a treat for the volunteers. Chair Collins said she would be
happy to provide something if someone could take it for her – she has another
commitment that day. Trustee Freeman said he would be happy to do that. Trustee
freeman asked the Board to show up no later than 11:30 (he plans to get there at 11) so
that they don’t interfere with the actual sale.
3.3.3. Friend’s made a profit of $692 from Internet sales.
3.3.4. Friend’s currently has 44 volunteers in the book store, 5 working on Internet sales, and
4 going through HR right now.
3.3.5. Friend’s will have a children’s booksale every Thursday to go along with the Family
Film Festival; this will be set up just outside the north doors; there will be two teen
volunteers helping the Friend’s with this. The books will be on sale for $0.25 cents
each.
3.4. Reports from Trustees (this is also related to Item 4.5 below)
Trustee Monsees spoke with Glen Warren (OUSD) regarding electronic textbooks at the
Library. He stated that a possible issue with electronic textbooks could be copyright
infringements. Mr. Warren stated that LA Unified had to pay millions to Microsoft for
copyright infringements and that other school districts are worried about this. Mr. Warren
stated that he is working to get each school to add their textbooks to Blackboard.
Unfortunately they can’t require the teachers to do this so he is trying other avenues, such
as creating a library on the district’s website. Trustee Monsees suggested he go through
each school’s library to have them add the textbooks to Blackboard – and Mr. Warren
thought this was a great idea. He stated that this project is going to take time (perhaps a
few years). In the meantime Trustee Monsees suggests the library checkout the actual
books to be used as a “reference” at the library; she even said she would be happy to check
them out on the library’s behalf. However, there are some possible issues: 1) not all
schools in Orange are using the same books (so it would require lots of shelf space to
include all books for all schools). 2) The library would have to wait until the second week
in September before getting books because all students must first have their books before
the library could get them. 3) The books would have to be returned at the end of the year –
and what if an item was lost? Chair Collins suggested that we target the schools near El
Modena Library. She also suggested checking with other libraries to see if they offer
electronic textbooks to their patrons. Director Moreno stated that she is attending a
Director’s meeting this week and can pose the question there.
Both Director Moreno and Ms. Morales stated this is completely different from what they
were told by Glen last year, but hope that this can be worked out in the near future.
4. Old Business
4.1. School Events & Working with Library Staff
Chair Collins attended the event at Prospect Elementary on 5/30 and said it was a success.
She would like the Board to attend the “Back to School Night” this fall. She said that once
OUSD has the dates posted, the Board can divvy up the dates so they can attend and
promote the library. Director Moreno thinks she may have the dates from the GRIP
calendar.
4.2. Farmer’s Market
Chair Collins worked the event on 6/15 along with Trustee Freeman. The next scheduled
date is 8/17; Trustee Monsees is scheduled to work that date.
4.3. Show Your Library Card (develop a criteria)
Ms. Morales provided a handout that detailed this program. The library would like to begin
this program in September and run it for a year. The goal is to create a list of vendors that
will provide a specific item/discount every time a customer shows their library card.
4.4. Laptops from SCE
Director Moreno reported the laptops should be ready by July.
4.5. Electronic Textbooks
(See Item 3.4 above)
4.6. Third of July Event
An email was sent last week to only some of the Trustees for tickets and wristbands. Chair
Collins asked Ms. Eriksen to follow up with this to ensure that all members receive the
email.
Chair Collins, along with Trustee Freeman, will set up the booth. She plans to get there
around 1:45 p.m. and will stay for the whole event. Trustees Monsees & Schlund will work
from 3-5 p.m.; and Trustees vanVoorst and Freeman will work 5-7 p.m.
5. New Business
5.1. Grant Process
Director Moreno passed out a draft copy of the proposed grant process. She asked the
Board to review and provide any feedback directly to her. She stressed that this was just a
draft and that she was going to share it with the Library Management Team this week for
their input.
5.2. Partnering with a Purpose
6. Library Happenings (all take place at OPL unless otherwise noted)
6/17 Summer Reading Clubs begin (Adults, Teens & Children’s)
6/17 Drumming Circle, 6:30pm
6/19 Teen Movie Madness: The Dark Crystal (PG), 6pm
6/20 Family Film Festival: Willy Wonka and the Chocolate Factory (G), 2pm
6/22 Meet Disney Legend & Author Jack Lindquist In Service to the Mouse, 2pm
6/22 Bubblemania, 3pm @ El Modena
6/24 Manic Mondays: An Apple a Day craft & games, 2pm
6/24 Monday Mysteries Book Club: The Blackhouse by Peter May, 2pm
6/24 Booktalk, 7pm
6/25 Mr. Grant, Substitute Rock Star, 2pm
6/26 Teen Anime Nights, 6pm
6/27 Summer Reading Clubs end (Adults, Teens & Children’s)
6/27 Family Film Festival: James and the Giant Peach (PG), 2pm
7/1 Manic Mondays: Marshmallow Merriment, 2pm
7/2 Wildlife Learning Center, 2pm
7/8 Manic Mondays: Pasta Play, 2pm
7/8 Conversation Club: Practice your English, 6:30pm
7/9 Singing & Stories with Mike, 10:30am at Taft
7/9 Abbit the Average Magician, 2pm
7/10 Magic & Comedy Show for Teens, 4pm
7/11 Family Film Festival: Cloudy With a Chance of Meatballs, 2pm
7/13 The “Skinny” on Weight Management, 1:30pm
7/15 Manic Mondays: Beans, Beans, Good for Your Heart!, 2pm
7. Public Comment (none)
8. Adjournment (4:50pm)
Motion: Schlund
Second: Freeman
Ayes: Collins, Monsees
Next scheduled meeting, Monday, July 15, 2013
Orange Public Library & History Center