04.22.2013 LBOT MINUTES - APPROVED
CITY OF ORANGE LIBRARY SERVICES DEPARTMENT
ORANGE PUBLIC LIBRARY
BOARD OF TRUSTEES
MINUTES
Monday, April 22, 2013; 3 p.m.
1. Call to Order / Pledge of Allegiance (3:15pm)
1.1. Roll Call
Present: Nancy Collins Library Staff in attendance:
Jonell Schlund Yolanda Moreno, Library Director
Steve Freeman Julie Eriksen, Recording Secretary
Patti vanVoorst
Absent: Joyce Monsees
1.2. Approval of Meeting Minutes dated March 18, 2013
Motion: Freeman - with an addition to Item 3.4.1 to include, “If someone were to type
in www.opltrustee.com it will direct them to the Library Board of Trustees
web page on the City’s website.”
Second: Schlund
Ayes: Collins, vanVoorst
2. Library Director’s Report
2.1. Monthly Report
2.1.1. Friend’s had a successful booksale at the El Modena Branch; they made about
$200. The Branch Supervisor reported that the booksale also had a positive effect
on them in that they had more fines paid that day than any other day that week.
2.1.2. Both the Friends & the Foundation will be presenting checks at the 4/23/13 City
Council meeting. The Friend’s check is for $30,200 (Library Wishlist items) and
the Foundation is for $22,500 (Children’s & Teen’s eBooks). Chair Collins asked
that they get a copy of the Wishlist items.
2.1.3. Volunteer Recognition program was also a success, they had about 60 volunteers
in attendance and everyone said they had a great time and the food was delicious!
2.1.4. New employee started: Lara Yturriaga is taking over Robin Manley’s position of
Technical Services Librarian.
2.1.5. Recruiting for Library Clerk position. Received 169 applications!
2.1.6. Security Cameras at Library – two of the security cameras are not working, staff
is looking into how best to resolve this. Also, the City will be updating all PC’s to
Windows 7, but the Camera’s system does not support Windows 7, so the system
will need to be taken off the network and the Library will need to re-install the
monitor; they plan to place it at the Children’s Reference Desk. The cost is
estimated to be around $450.
2.1.7. Job Scout – Job Scout has provided the Library with a free trial period to their
platform, which allows patrons to learn digital literacy skills through self-paced
interactive activities. Chair Collins will check it out to see how easy it is to use.
2.2. Financial Report - Library is on target.
3. Board Reports
3.1. Report from Chair Collins – Nothing at this time.
3.2. Report from Orange Public Library Foundation Liaison Trustee Schlund – Foundation is
meeting every other month, their next scheduled meeting is Ma y 13th. Chair Collins
asked about the Gala and what they were going to do for funds for the Library (like
“Raise Your Paddle”)? Director Moreno stated that the Foundation Executive Director
Julie Kramer asked the Library to provide them with ideas for “Raise Your Paddle” and
that she checked with the Library Management Team and they came up with 2 ideas: 1)
Get new AWE computers (these are for early literacy and don’t require anything to use
them – they are plug & use units) - the branches are in need of new units. Chair Collins
suggested that the Library set up one of the AWE units at the Gala so that those
attending can actually try it. Item 2) Purchasing non-fiction items for the branches. The
branches are in desperate need for books. Chair Collins stated she would like the
Foundation to be specific about what the money is being raised for, rather than just
saying it’s for the Library. She asked that Trustee Schlund share this information at the
Foundation Board meeting in May. She also stated it would be beneficial if the
Foundation placed a poster at the Gala that lists specifically what “Raise Your Paddle”
funds were able to purchase (in prior years). Director Moreno said that the only money
the library gets from the Gala event is from “Raise Your Paddle.” She stated that last
year the Library received less than $7,000 from this event, and the year prior it was
$11,000; the Gala took in $40,000 for each of those years. She agreed that it would be
nice if the Foundation would be more specific about how the money is being used.
3.3. Report from Friend’s of the Library Liaison Trustee Freeman – Friend’s are fine-tuning
their process on donated materials (getting it from the basement to the store). They had
an issue with a new volunteer – they let him go after one day and they realize they didn’t
handle it well, so they are working on a process for these instances. They would like to
have a booksale at Taft and are looking at June 22nd (in the grass area outside). There are
some logistics they need to work out. The Friend’s received a $500 advertising credit
from the Orange County Register and have been using it to advertise; they feel it has
been effective. They grossed a little more than $800 in Internet sales for March. They are
at 54 volunteers and a new one is in the background process.
3.4. Reports from Trustees
3.4.1. Trustee vanVoorst wanted to say what a great program the Volunteer Recognition
event was, she thought it was a huge success and heard others say the same.
4. Old Business
4.1. School Events & Working with Library Staff – Trustee vanVoorst is scheduled to work
the Palmyra Elementary event on 4/25.
4.2. Farmer’s Market – Trustee Monsees was not at the meeting, but she indicated to director
Moreno that it was a good turnout. The next Farmer’s Market is June 15th - Chair Collins
is scheduled for that event.
4.3. Show Your Library Card – Chair Collins reported that she spoke about the program with
some new businesses but hasn’t been able to do much else at this time. Director Moreno
suggested they instead ask several businesses to participate for the year rather than
changing them every few months. Chair Collins agreed it was time to change this to a
yearly thing. The board also felt it would be a good idea if they could attend the
Chamber of Commerce’s Business Expo on May 23rd. The library is sharing a table with
Economic Development and they thought think this would be a good venue for the
Board to attend and try and get local businesses to participate in the “Show Your Library
Card” program. Trustee Freeman suggested they create a flyer informing businesses
about the “Show Your Library Card” program. Chair Collins would like to know if the
Board could attend for this purpose. Director Moreno said she will look into it.
4.4. Laptops from SCE – Director Moreno reported that providing laptops to Elmo is not
feasible. It was suggested that the laptops be provided just for educational-based games,
but most educational games require Internet access. There was also the suggestion to
provide the laptops with word processing software so that school work could be
completed. The City’s IT department stated they will not support any open source
software. At this time, the Library Director does not feel the laptops are a viable option
for the El Modena branch. She also pointed out that even if they were to offer the laptops
with word processing, there is still the issue of a printer. Chair Collins stated that the
Collin’s family would be happy to donate a laser printer to the library for this cause if
needed. Director Moreno confirmed that the laptops are getting upgraded to Windows 7
and Office 2013 (fees to be covered by the City), and that they have already purchased
memory upgrades and Deep Freeze for the laptops.
4.5. Electronic Textbooks – Irma Morales (Acting Assistant Library Director) as reported by
Director Moreno: Ms. Morales was in contact with Glenn (from the School District) and
he said that the School District is working it out. He invited Ms. Morales to attend their
Free Digital Literacy for Family Night at McPherson on 4/24 and Ms. Morales indicated
to Director Moreno that she would attend. Director Moreno also reported that the
Library is in contact with the City Attorney’s office to make sure there are not any copy-
write issues with this.
4.6. El Modena Homework Center – The Board held their meeting at El Modena Branch
today so they could view the homework center in use. There were about 10 kids in the
room with one volunteer helping them. Chair Collins asked how the library was
publicizing the homework center and Librarian Jean Ong was there to answer these
questions. She stated that they inform students at the open house events, and she also
believed that the info was in the Our Orange magazine and maybe on the Library’s
webpage (these two are not confirmed). Chair Collins suggested the Library create a
“fact sheet” to hand out to patrons that indicates what the Library offers (such as the
Homework Center, etc.).
4.7. City’s 125th Birthday Celebration – The event was a success. The Library’s event could
have lasted longer – there were so many questions. Trustee Freeman reported that the
booth they shared with the Foundation was a huge success and that the free book coupon
from the Friends was a hit and went quickly (the Friend’s provided 50 coupons).
5. New Business
5.1. Grant Process – Chair Collins reported that she met with Trustee Freeman and Director
Moreno about creating a grant process for the Library. They are doing research to see
how other libraries handle this process. The goal is to have clear and concise instructions
on the submittal process for any grants that affect the library. Director Moreno read a
few excerpts from other library policies, and one thing she noticed was that several of
them stated that the Library Director should approve all grants before they are submitted
and that the grant should meet the library’s mission statement. The three of them will
continue to research and then submit a draft policy for the Board’s input sometime in the
future.
6. Library Happenings (all take place at OPL unless otherwise noted)
4/24 Anime Nights, 6pm
4/27 Wild Things @ the Library, 3pm
4/29 Monday Mysteries: City of Saints by Andrew Hunt, 2pm
4/29 Paws to Read, 3:30pm
5/1 Get Your Game On: Yu-Gi-Oh Tournament, 6pm
5/4 Literature Comes to Life, 3pm
5/6 Paws to Read, 3:30pm at Taft
5/6 Research the History of your House, 7pm
5/7 Musical Storytime, 11am
5/8 Basic Computer Skills, 10:30am at El Modena
5/8 Origami Workshop, 4pm
5/13-19 Children’s Book Week, get a bookmark!
5/13 Conversation Club-Practice English, 6:30pm
5/15 Paws to Read, 3:30pm at El Modena
5/18 Bees & Books, 3pm
5/20 Monday Mysteries: Gone Girl by Gillian Flynn, 2pm
7. Public Comment (none)
8. Adjournment (4:48 p.m.)
Motion: Freeman
Second: vanVoorst
Ayes: Collins, Schlund
Next scheduled meeting, Monday, May 20, 2013
Orange Public Library & History Center