02.25.2013 LBOT MINUTES - APPROVED CITY OF ORANGE LIBRARY SERVICES DEPARTMENT
ORANGE PUBLIC LIBRARY
BOARD OF TRUSTEES
MINUTES
Monday, February 25, 2013 ; 3 p . m.
Orange Public Library & History Center, Orange Rotary Conferevice Room '
407 E. Chapma�� Avenue, Orange, CA 92866
1 . Call to Order / Pledge of Allegiance (3 : 15pm) by Trustee vanVoorst
l . l . Roll Call
Present: Nancy Collins (arrived at 320pm) Library Staff in attendance : '
Patti vanVoorst Irma Morales, Acting Asst. Director '
Steve Freeman Julie Eriksen, Recording Secretary
Joyce Monsees '
Absent Jonell Schlund
1 . 2 . Approval of Meeting Minutes dated January 28, 2013
Motion: Freeman
Second: vanVoorst
Ayes: Monsees '
2. Library Director's Report (reported by Acting Assistant Library Director Irma Morales)
2.1 .1 . Monthly Report
21 .2 . Magazine subscription update — the library is working on a plan to add mare '
magazines and will present this plan to the Foundation who had offered to assist
financially with this . '
213 . City celebrating its 125'h Birthday is on 4/6/2013 . The City asked the library to
provide a list of community service organizations to assist with volunteer work;
the Friends & Foundation were also asked to participate. The library will be
having its own program for that day.
21 .4. Chapman University asked the library to attend its program on 3/ 15 with Jack '
Lindquist (first president of Disneyland); and asked the library to have an author
signing which Ms. Morales stated will be held on June 22 .
21 . 5 . United for Libraries (formerly ALTAFF) — last year the library had purchased '
membership to this organization for the Board; it was asked if the Board would '
like to renew this memberships. The Board thought this was a great resource and
would like to renew the membership . A motion was made to renew the
membership. '
Motion: Freeman
Second: vanVoarst '
Ayes: Collins, Monsees
2. 1 . 6 . The Library received an invitation to the Masonids 1252h anniversary on 3/9/13 — '
the Library Director and the Acting Asst. Library Director are not able to attend;
they extended the invitation to a Board member. Chair Collins will be out of town
and can't attend; Trustee vanVoarst said she would attend if she is available and
will let Ms . Morales know.
2.2. Financial Report — Library is on target.
3 . Board Reports '
3 . 1 . Report from Chair Collins — nothing at this time. '
3 .2. Report from Orange Public Library Foundation Liaison Trustee Schlund — Vice-
Chair Schlund out today, Chair Collins reminded the Board about the Foundation ' s '
Documentary Film `Bully" that will show on 3/9 at the library.
33 . Report from Friends of the Library Liaison Trustee Freeman
331 . The library presented its "wishlisY' to the Friends for a total of $29,000. They '
agaiu included the "wishlisY' software they requested last year.
33 . 2 . Friends had a discussion about the money they receive, in light of recent issues
with the County and their libraries . The issue being who the money belongs to
(the County wants it to go into their general fund) . They are keeping a watch on
this.
3 . 33 . An issue came as to whether ar not a Friend ' s staff inember could purchase an '
item before it goes out to the publia lt is their belief that it cannot be purchased '
prior to going out to the public as that would then be considered "self-serving"
within a non-profit. They will be looking into this. '
3 . 3 .4. Booksale in February was the most successful ever, bringing in $ 1 ,200 . They will
have another book sale on March 23`� from 12-4 at El Modena (noon- 1 is for
members only) . They also got 17 new memberships at the booksale.
33 .5 . Intemet sales are slow . They had a return in which the person gave a 3 -star review
because they said the item did not have a dust jacket — even though this was
clearly stated in the item description. Because of this, their rating went down from
100% to 95 % .
33 .6. They had new bookmarks printed and gave some far the Farmer' s Market.
33 .7 . They realized that some of their volunteers are not members of Friend' s so they
are going to ask all volunteers to join; iYs only $ 10/year and Friend's gives them
a $5 coupon !
3 .4. Reports from Trustees — Trustee Monsees reported that the Farmer' s Market event
went well and that she had plenty of information to hand out (Library staff had provided
all of the materials she requested at the last meeting) . Trustee Freeman assisted at this
event.
4. Old Business
4. 1 . School Events & Working with Library Staff — Chair Collins asked if another
member can attend the open house at Santiago Middle School on 2/28 at 6pm, she had
committed, but can't make it. Trustee vanVoorst stated she would attend (and Trustee
Monsees said she would be backup) and assist Library Staff inember Ryan Gan. Trustee
Monsees stated she would assist the open house at Linda Vista Elementary on 3/21 .
4 .2 . Sign up for Farmer's Martcet — Each member chose a date to work the Farmei' s
Market, they are: 4/20 vanVoorst, 6/22 Collins, 8/17 Monsees & Freeman, 10/ 19
Schlund.
4 . 3 . Show Your Library Card — Extended until mid-March; those participating include :
Watson' s, Zitds, Orange Candy Co . , and Tiddlywinks Toy Store. It is advertised on the
City's Facebook page (as well as Rosanne Miller' s Library Facebook page) ; the Board
would like to continue this program, selecting different businesses for the next round.
4.4. Laptops From SCE — Ms . Morales reported they are still waiting for the laptops to get
Deep Freeze software, the cost is approximately $30-40 per laptop, and that the laptops
need to be upgraded to Office 2013, and with that upgrade they will need to add more
RAM. Chair Collins questioned why the library is putting Office 13 on these laptops
when they already haue Office 7? Ms . Morales stated that the library is looking at the big
picture and that they have a plan in place so that the laptops will last for many years .
Chair Collins reiterated why they even need these upgrades being that these are free
laptops and she thought the purpose of the laptops was to get them out to the Homework
Center; and that they came with Windows 7 — saying, "IYs not like they came with
Windows 98 ." Chair Collins also stated that the library has had these laptops since last
summer - 8 months now. Ms . Morales tried to explain the City is going to be rolling out
Office 13 and that the laptops don' t have enough RAM to support this. Again Chair
Collins (and the Board) questioned why the laptops need Office 2013 . Ms . Morales
again tried to explain that the library would like these laptops to last longer than a few '
years, in which Chair Collins stated that the library does not need to worry about that
because in 2 mare years they can get new ones from Edison. Trustee Monsees stated that
the laptops don' t need state of the art technology, that the majority of the kids just want '
to be able to access their text book, Chair Collins pointed out that that is a whole
separate issue and that it was already established that the lapYops would be used at the '
Main library because of the Tl issue at El Modena. Her main concern is that Edison '
donated these 7 laptops (Trustee Freeman corrected her that it is 5 laptops) last July.
Trustee Freeman stated that the ability to interact is not going to be a problem, there is '
Open Source and the Cloud; so there is no need for Office 2013 , he stated the greatest
need is to get these out there for use or SCE is never going to give the library anything
again. Chair Collins asked what the bottom line is - what is the library waiting for; Ms.
Morales stated that the five laptops need the money for the Deep Freeze software. Chair
Collins stated that she will see that Library gets the money to purchase Deep Freeze.
The Board wants these laptops available for public use immediately. It was asked that '
Library Tech Manager Angela Scherer attend the next Board meeting to clarify the
details. '
4. 5 . Electronic Textbooks — Ms . Morales stated she is still waiting for information from '
Glenn, and Trustee Monsees stated she got an email from him saying "iYs a process." So
they are just waiting. '
4.6 . EI Modena Homeworlc Center — Ms . Morales stated they have 4 volunteers working
the program; the center is open Monday through Thursday 2 : 30-4 : 30 and they have '
approximately 15 students that use this program on a regular basis. Trustee Monsees '
asked what the age is for those attending, and if those participating need actual help with '
their homework or if they just need the space. Ms . Morales stated that iYs mosfly young
children and that it is her opinion that the students need actual help . Chair Collins
mentioned that the Gas Company was very impressed with this program and would like
to possibly offer financial assistance for this program. Trustee Freeman asked why the
library doesn't approach Time Warner to see if they would sponsor the Homework
Center by offering Wi-Fi access. Chair Collins stated that Councilmember Alvarez said
the same thing and that he would talk to Time Warner. Trustee Monsees suggested that
the library track what the students are there for: 1 ) whaYs their purpose for visiting the
library, 2) use demands, what they are doing at the library. Ms. Morales said she would
look into that. Chair Collins asked for a 2-3 paragraph update on Elmo that she can pass
on. Ms. Morales said she would provide something to her.
5. New Business
5 . 1 . Children 's Courtyard Policy Revision — Chair Collins was concerned about the
wordiug, she stated that they had already had this discussion when the policy was
created and didn't know why it was coming back. The wording change would allow 13
year olds to be in the Courtyard with 12 year olds and she didn' t feel that should be
allowed. Trustee Freeman asked what the ]ibrary' s experience has been — are kids
hanging out in the Courtyard? Ms. Morales stated there is not a loitering issue in the
Courtyard and stated that staff does monitor it. Ms. Morales will look into whether there
have been any issues and report back to the Board. The Board requested to table this
item pending a staff report.
5 . 2 . Grants — Chair Collins stated that she will be working with the library to create a new
policy on a grant process . The issue came up because a grant was applied for and
received without any input from the Library, which is necessaiy because the grant may
impact staf£ Therefore it was decided that a policy needs to be in place. She stated the
one other board member could be included in the meetings with the Library, but that no
more than two at one time so not to violate the Brown Act. Trustee Freeman stated he
would like to attend the meetings with her. Once a draft has been prepared, it will then
be presented to the remaining Board member for review and then adoption. Trustee
Freeman stated that they as the Board should have been infoimed of the grant request
because the Library' s name is being used.
6. Library Happenings (all talce pluce at OPG mrless othe�rovrse nofied)
3/2 Happy Birthday Dr. Seuss, 2 : 30pm
3/4 Creating Unique Floral Arrangements, by Enchanted Florist, 7pm
3/9 eBook Workshop, 1030am
3/11 Adult : Conversation Club, 6 : 30pm
3/13 Basic Computer Skills, 8 : 30am
3/ 18 Understanding Shoulder Pain, 6 : 45pm
3/21 Easter Storytime & Crafts, 4pm @ El Modena
3/23 Zuinba for all ages, 3pm
3/26 Monday Mysteries the Keeper of Lost Causes by Jussi Alder-Olsen, 2pm
3/27 Easter Egg Hunt, 9 : 30am
7. Public Comment (vone).
8. Adjournment 4 :57pm
Motion : Freeman
Second: Monsees
Ayes : Collins, vanVoorst
Next .rcheclziled meeting, Mo�adny, March 18, 2013 �
�� ��
I � � ,_3
- �j ,_. � ��- � �
I�-ma Morales, Acting Assistant Library Services Director Attested n date