01.28.2013 LBOT MINUTES - APPROVED CITY OF ORANGE LIBRARY SERVICES DEPARTMENT
ORANGE PUBLIC LIBRARY
BOARD OF TRUSTEES '
MINUTES '
Monday, January 28, 2013 ; 3 p . m.
Orange Public Library & History Center, Orange Rotary Conference Room '
407 E. Chapman Avenue, Orange, CA 92866
1 . Call to Order / Pledge of Allegiance (3 : 06pm) '
I 1 . Roll Call
Present: Nancy Collins '
Jonell Schlund
Patti vanVooist I
Steve Freeman
Joyce Monsees ',
1 .2 . Approval of Meeting Minutes dated December 17, 2012 '
Motion : vanVoorst
Second : Schlund
Ayes : Collins, Freeman, Monsees '
2. Library Director's Report
2 . 1 . Monthly Report
2 . 11 . Library staff is working on the FY13/ 14 Budget which is due 2/7/ 13 to the City
Manager' s office.
21 .2 . Tech Services Librarian in background check now and hope to have her onboard
soon.
21 . 3 . The City will be celebrating its 125`" birthday on 4/6/2013 ; the Library is doing a
local history program from 3 -Spm, and creating a bookmark to commemorate the '
day. The City is asking service groups to assist with this program and the Board
may be asked as well.
21 .4 . The Foundation announced they received a grant fi�om the Klein Family
Foundation in the amount of $25 ,000 and will be giving OPL $22, 500 towards the
purchase of eBooks (for children' s & teens) and iPads (for staff use) .
2 . 2 . Financial Report for December 2012 — Library is right on schedule. Director Moreno
is trying to find money to increase the book budget.
3 . Board Reports '
31 . Report from Chair Collins — Veteran ' s program "Faces of Freedom" going well . Chair
Collins met with Councilman Alvarez last week and he is very excited about what the
Library is doing. Chair Collins reported she joined the Women' s Club of Orange as well
as the American Business Women' s Association so she can network and promote the
Library. ;
3 .2. Report from Orange Public Library Foundation Liaison Trustee Schlund
3 .2 . 1 . Introduced Foundation Executive Director Julie Kramer. The Foundation
presented their first documentary on 1 /12/ 13 "First Position " with about 20 in
attendance; the next film "The Island President" will show on 2/9/13 . '
3 .2 .2 . The Gala is scheduled for Sunday, June 2, 2013 at the Ice House (in the courtyard '
area) and will be a Jazz Festival with two jazz bands scheduled: Nancy Sauchez,
and The Yark Quartet led by Jennifer York.
3 .2 . 3 . The Foundation would like to donate $ 500-$ 1 ,000 to add more magazines to the '
Library' s collection. Ms. Kramer stated she is ready to write a check right now. ,
Director Moreno will look into adding items to the existing order; she stated the
challenge is keeping the magazines on the same schedule for renewal. Trustee '
Monsees suggested tl�e Library ask local businesses to sponsor a magazine and '
then the Library could add a nameplate stating the magazine was sponsared by '
such & such coinpany. Chair Collins thought this was a good idea. '
3 .2.4. Next Foundation meeting is 3/I 1 /2013 .
3 . 3 . Report from Friends of the Library Liaison Trustee Freeman (reported by Director '
Moreno)
3 . 3 . 1 . Friend' s is having a book sale this weekend 2/1 & 2/2 .
3 . 3 .2 . They have given over $ 58 ,000 to the libraiy this year. '
3 . 3 .3 . They continue their efforts to clean out the basement by bringing up books in a
timely manner.
3 .4. Reparts from Trustees — no reports .
4. Old Business '
4. 1 . Policy revisions :
4. 1 . 1 . Local History Reference Use
Name change from Local History Reference Use Policy to History Center Policy.
Motion : Schlund '
Second : Freeman
Ayes : Collins, vanVoorst, Monsees
4. 1 .2. Local History Reproduction of Materials
Assistant Library Director Morales explained the copyright laws and it was
decided to leave the copyright section as is, with the exception of moving the last '
sentence in the first paragraph to the section above.
Motion : Freeman
Second : vanVoorst '
Ayes : Collins, Schlund, Monsees '
4. 2. School Events & working with Library Staff — Chair Collins would like the Board of '
Trustees to come up with a list of events they would like to attend with Libraiy staff. I
Chair Collins requested that a second "kiY' be created for school events (like the one for
Faimer's market). Executive Assistant Eriksen said she will prepare another kit for this
purpose.
43 . Farmers Market 1/19/2013 — Trustee Monsees stated more materials are needed in the '
Farmer' s Market kit and provided samples . Chair Collins reported that the Library Board
will maintain a table at the Farmer' s market every-other-month on "even" months '
(December is optional) and asked Ms. Eriksen to create a sign-up sheet so that the Board
could choose the months they will operate the Farmer' s Market table. Trustee Monsees
will confirm if she can work the table on 2/ 16 ; if not, Trustee vanVoorst stated she
could. (Post meeting: Trustee Monsees confirmed she can work Farnier ' s Market on
2/ 16 .)
4. 4 . Show Your Library Card — The program ended on 1 / 18 ; Chair Collins reported that
she visited all of those who participated and they all stated it was a good event and '
would like to continue with it; Zito ' s reported they had 25 people show their library
card. Chair Collins reported that the Candy store (ICyle) stated he would like to '
participate in the program as well. Chair Collins asked the Board if they would like to
continue the program for another month and they all agreed. She requested that another
sign be made for the Candy store, and another one for Zito ' s who lost theirs ! Ms.
Eriksen will get two more signs printed and notify Chair Collins when ready. Chair '
Collins to provide Ms. Eriksen with the name of the Candy store so that it can be added
to the list of participating vendors on the flyers in the library. '
4 . 5 . Laptops firom SCE — Director Moreno reported that the five laptops will be getting
Office 2013 from the City' s IT department. The laptops will then need to have Deep
Freeze added; the cost is approx . $50/each. She hopes to have this all coinpleted within
the next few months .
4. 6 . Eleetronie Textboolcs — Ms. Morales is still working on this and will lceep the Board
posted .
4 .7 . EI Modena Homework Center — Ms. Morales reported that the center is now open with
a "lead" overseeing the program . State books have been ordered, and Yhey hope to add
more materials in the futw�e . Chair Collins stated Riek is ready to ask the Gas Company
for another $2,000 for resources for this program . She would like some infornlation from
the LiUrary by the next meeting so that Rick can go to the Gas Company with the requesY
for the money. She also stated that Councilman Alvarez said he has additional resources
that could help with this prograin if needed.
4 . 8 . Volunteer Opportnuities — Ms . Morales reported that Ms. Anderson-Camba (the new
Volunteer Coordinator) is working on a handbook for the volunteers, she is training the
teen volunteers, and has scheduled a date for the Volunteer Recognition Reception on
Saturday, Apri120th .
4 . 81 . Director Moreno asked the Board (since they are volunteers) Yo keep track of the
time they spend promoting the Library (i . e. , community outreach such as
Farmei' s Market, Treats in Che Streets, etc.) and report their time to Ms . Eriksen
each month.
5. New Bnsiness (None)
6. L '1bra1'y Happeniugs (aR talce pince nt OPL m�less otherwise �zoted)
1 /28 Monday Mysteries : The Snowman by Jo Nesbo, 2pm
1 /28 Scarf Tying Basics, 6 : 30pm
1 /30 Teen Anime Night, 6pm
2/4 Reader' s Choice, 6 : 30pm
2/6 Teen game night Super Smash Bros . Brawl Tournament, 6pm
2/9 eBook Workshop, 10 : 30aui
2/9 SAT practice test, llam @ Elmo
2/9 OPLF Documentary Film : The Island President, 4pm
2/ I 1 Conversation Club : Practice your English, 6 : 30pm
2/13 Un-Valentine ' s Day, 4pm
2/16 Pinterest workshop, l0am
2/20 SAT test score results, 5 : 30pm @ Elmo
2/20 Teen Movie : American Graffiti (PG), 6pm
2/23 Mister Mac the Pir�ate, 3pm
7. Public Comment (None)
8. Adjournment (3 :44pm)
Motion : Freeman
Secm�d : vanVoorst
Ayes : Collins, Schlund, Monsees
- �'��- Z� �
Irma Morales, Assistant Library Services Director Attested on date