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07.15.2013 LBOT MINUTES - APPROVED CITY OF ORANGE LIBRARY SERVICES DEPARTMENT ORANGE PUBLIC LIBRARY BOARD OF TRUSTEES MINUTES Monday, July 15, 2013; 3:00 p.m. 1. Call to Order / Pledge of Allegiance (3:04pm) 1.1. Roll Call Present: Library Staff in Attendance: Nancy Collins, Chair Yolanda Moreno, Library Director Jonell Schlund, Vice Chair Amy Harpster, Acting Asst. Lib. Director Steve Freeman Julie Eriksen, Recording Secretary Joyce Monsees Patti vanVoorst (arrived at 4pm) 1.2. Approval of Meeting Minutes dated June 17, 2013 Motion: Monsees Second: Schlund Ayes: Collins, Freeman (Patti was not in attendance at this time) 2. Library Director’s Report 2.1. Monthly Report 2.1.1. Amy Harpster - Director Moreno introduced the new Acting Assistant Library Director Amy Harpster. Director Moreno is giving all three Senior Library Managers the opportunity to work this position for one year. Both Rosanne Miller and Irma Morales have already served a year. 2.1.2. In Service to the Mouse - the program was a huge success with standing room only and the library gave out 250 books. 2.1.3. Arlene Minor passed away; she served on the Friend’s board for many years. The library will purchase books in her memory. Also, Helen Viviano’s husband passed away. Both have asked that in lieu of flowers, donations be made to the Friend’s of the Library. 2.1.4. ALA Conference - Director Moreno and Assistant Library Director Morales attended the ALA conference in Chicago and said it was very informative. 2.1.5. Summer Reading Programs – Off to a great start with over 500 sign ups on the first day. 2.1.6. Sirsi Upgrade – the library will be upgrading their cataloging system (Sirsi) on August 6th. The computers will be down while this is taking place (they anticipate ½ day). At the same time the public PC’s will be upgraded to Windows 7 and Office 13. 2.1.7. National Night Out – the Police Department is hosting this event 8/6/2013 from 6-9pm; they asked that the library participate. Irma Morales will be at the event along with another staff member. Chair Collins stated that Michelle at PD asked the library to bring the prize wheel. Chair Collins stated she is not available to attend (she has another event), and Vice Chair Schlund stated she is out of town. Trustee Freeman said he may be available to attend. Chair Collins stated that her son Tim could help if he is available. 2.1.8. GRIP Program - Director Moreno and Irma Morales met with the Police Department’s Gang Reduction Intervention Partnership (GRIP). GRIPs first official meeting will be in September. The library plans to work in collaboration with GRIP so they can inform families of the resources and services available to them at the library. 2.1.9. Barnes & Noble – They have agreed to host a book fair for the library the week of September 9th through the 15th (tentatively). 2.2. Financial Report – The fiscal year ended and the library stayed within their budget. 3. Board Reports 3.1. Report from Chair Collins – She spoke with Emily and Morgan (with Community Services) about putting up flyers in the after-school centers that informs parents how to get a library card and the FREE services the library provides. They stated they would be happy to put out flyers at the after-school centers. 3.2. Report from Orange Public Library Foundation Liaison Trustee Schlund – The Foundation meets next Monday. The Family Film Festival is very successful with over 450 participants to date. Chair Collins asked Trustee Schlund if she could have the results from the Gala event at the August meeting. 3.3. Report from Friends of the Library Liaison Trustee Freeman 3.3.1. $500 donation – Friends’ received donation from Ed Casselman of State Farm Foundation. They reported that book donations have been in abundance this summer. They made a $350 profit from the Taft booksale. The next book sale is scheduled at Main on September 27th & 28th. They are going to increase the price to $3/bag (from $2). They sold $443.09 in Internet sales. Friends reported that they have collected another $50 per week on book sales during the Family Film Festival. They continue to work on the process for bringing books up from the basement. They reported a security issue in the bookstore in which wallets, cash and credit cards have been removed from purses. They are going to add padlocks to the lockers in the back room and a hydraulic closure to that door. Chair Collins spoke with Friend’s President Peter Wetzel letting him know that the “free book” coupons are a huge success and that this is great PR for the bookstore. Trustee Freeman stated that some people didn’t even know about the bookstore and that they were excited when they won a coupon for a free book; and they were also surprised to learn they could donate books to the Friend’s of the Library. Trustee Monsees suggested that they keep track of how many books were sold along with the free book coupon, that way they would know how valuable it is. Director Moreno pointed out that Friend’s continues to give the Library an average of $50- 60k a year in donation money and that the library is very appreciative; the board agreed. 3.4. Reports from Trustees – none at this time. 4. Old Business 4.1. School Events & Working with Library Staff – Acting Assistant Library Director Amy Harpster reported that the dates have not been posted yet. Chair Collins would like to get these on the calendar at the next board meeting. 4.2. Farmer’s Market – Trustee Monsees will be at the next event on 8/17. She said she has the popup tent ready and Ms. Eriksen stated she will have the box of flyers ready to go. A discussion ensued regarding the library purchasing their own popup tent (currently they borrow one from the Foundation). Director Moreno requested Ms. Eriksen to research the cost and to include the Library’s logo and/or name on it. Chair Collins suggested this be added to the Friend’s wish list and Director Moreno said depending on the cost the library may be able to purchase it themselves. 4.3. Show Your Library Card (develop a criteria) – Chair Collins has been spreading the word about this program to local vendors. Director Moreno stated that they are trying to work with Acting Economic Development Manager Lisa Kim to work in collaboration with the vendors and to incorporate “Shop Orange” which is the Mayor’s program. This would help to promote the library and local businesses and would include all city of Orange vendors and not just downtown merchants. Director Moreno will be meeting with Ms. Kim in the near future. She pointed out that this might push back the start date (originally scheduled for September 2013). Ms. Kim would like to find a way to measure how this program is working by asking the vendors to keep track of how many times someone shows their library card. 4.4. Laptops from SCE – Director Moreno reported that the laptops are ready to roll. Two will go to Elmo when they open the Homework Center in late August. Chair Collins suggested the Library promote the Homework Center’s reopening by having a council member come out or something like that. Ms. Harpster stated that the library sends out a letter to all of the schools to inform them of the Homework Center’s reopening. Chair Collins suggested the Library do a poster contest to promote the Homework Center – she suggested the library hold a contest at each branch. Chair Collins and Vice Chair Schlund agreed to purchase an HP printer for the El Modena branch to be used with the laptops; Ms. Eriksen will provide the specs for the printer to them. 4.5. Electronic Textbooks – The board decided to table this discussion until a more viable option is available. 4.6. Third of July Event – Chair Collins stated it was a wonderful event. Director Moreno noted the attendance was reduced from last year and Chair Collins added that they also had half the food booths. Trustee Freeman stated their booth wasn’t as busy but the kids (and parents) love the prize wheel. They all agreed the fireworks show was spectacular. 5. New Business 5.1. Grant Process 5.1.1. Another draft was provided to the board and they had no further additions or changes. Trustee Schlund was concerned that the approval process might take too long and that the library might miss out on an opportunity. Director Moreno ensured her that most grants provide at least a month (and longer) to submit a request; she also stated that if the deadline was shorter, then an email could be sent to the library board for their review and approval to proceed. Director Moreno will provide this draft to the City Manager for his approval and then she will bring back to the board for adoption as a library policy & procedure. 5.2. Partnering with a Purpose – Chair Collins stated that Mayor Smith is interested in doing a Mayor’s Book Club but that the Mayor suggested they hold one each quarter and include the council members. Chair Collins stated she would like to start with just the Mayor for now. Last month Director Moreno stated they would pick up the 2014 Book Lovers Calendar at the ALA Conference; however, there weren’t any available. She asked Ms. Eriksen to look into purchasing one from Amazon. Chair Collins then asked Trustee Freeman to present the calendar to the Friends to see if they would be interested in purchasing them to sell to the public as a fundraising event. The cost for purchase of 30 calendars (minimum purchase) is $2.50 each, plus shipping at 5% of total order (for 30 that would come to $78.75). 6. Library Happenings 7/16-8/19 (all take place at OPL unless otherwise noted) 7/16 Franklin Haynes Marionettes, 2pm 7/17 Teen Movie Madness: Stand and Deliver (PG), 6pm 7/18 Family Film Festival: Ratatouille (G), 2pm 7/20 Adult: No-Cook Asian Vegetarian Dishes, 10:30am 7/22 Manic Mondays: Ice Cream Party, 2pm 7/22 Booktalk, 7pm 7/23 Storyteller Rebecca Martin, 2pm 7/24 Teen: Anime Nights. 6pm 7/25 Family Film Festival: Charlie and the Chocolate Factory (PG), 2pm 7/29 Adult Monday Mysteries Book Club: Thirty-Three Teeth by Colin Cotterill, 2pm 8/5 Paws to Read, 3:30pm at Taft 8/7 Paws to Read, 10:30am @ El Modena 8/7 Teen: Get Your Game On, 6pm 8/8 Sizzlin’ Summer Storytime, 4pm at El Modena 8/12 Paws to Read, 3:30pm 8/12 Conversation Club: Practice Your English, 6:30pm 8/14 Teen: Ice Cream Making Extravaganza, 4pm 8/17 Adult: Drumming Circle, 10:30am 8/17 Family Lego Day, 2pm 7. Public Comment (none) 8. Adjournment (4:15pm) Motion: Schlund Second: Freeman Ayes: Collins, Monsees, vanVoorst Next scheduled meeting, Monday, August 19, 2013 Orange Public Library & History Center