07.15.2013 LBOT MINUTES - APPROVED
CITY OF ORANGE LIBRARY SERVICES DEPARTMENT
ORANGE PUBLIC LIBRARY
BOARD OF TRUSTEES
MINUTES
Monday, July 15, 2013; 3:00 p.m.
1. Call to Order / Pledge of Allegiance (3:04pm)
1.1. Roll Call
Present: Library Staff in Attendance:
Nancy Collins, Chair Yolanda Moreno, Library Director
Jonell Schlund, Vice Chair Amy Harpster, Acting Asst. Lib. Director
Steve Freeman Julie Eriksen, Recording Secretary
Joyce Monsees
Patti vanVoorst (arrived at 4pm)
1.2. Approval of Meeting Minutes dated June 17, 2013
Motion: Monsees
Second: Schlund
Ayes: Collins, Freeman (Patti was not in attendance at this time)
2. Library Director’s Report
2.1. Monthly Report
2.1.1. Amy Harpster - Director Moreno introduced the new Acting Assistant Library
Director Amy Harpster. Director Moreno is giving all three Senior Library
Managers the opportunity to work this position for one year. Both Rosanne Miller
and Irma Morales have already served a year.
2.1.2. In Service to the Mouse - the program was a huge success with standing room
only and the library gave out 250 books.
2.1.3. Arlene Minor passed away; she served on the Friend’s board for many years. The
library will purchase books in her memory. Also, Helen Viviano’s husband
passed away. Both have asked that in lieu of flowers, donations be made to the
Friend’s of the Library.
2.1.4. ALA Conference - Director Moreno and Assistant Library Director Morales
attended the ALA conference in Chicago and said it was very informative.
2.1.5. Summer Reading Programs – Off to a great start with over 500 sign ups on the
first day.
2.1.6. Sirsi Upgrade – the library will be upgrading their cataloging system (Sirsi) on
August 6th. The computers will be down while this is taking place (they anticipate
½ day). At the same time the public PC’s will be upgraded to Windows 7 and
Office 13.
2.1.7. National Night Out – the Police Department is hosting this event 8/6/2013 from
6-9pm; they asked that the library participate. Irma Morales will be at the event
along with another staff member. Chair Collins stated that Michelle at PD asked
the library to bring the prize wheel. Chair Collins stated she is not available to
attend (she has another event), and Vice Chair Schlund stated she is out of town.
Trustee Freeman said he may be available to attend. Chair Collins stated that her
son Tim could help if he is available.
2.1.8. GRIP Program - Director Moreno and Irma Morales met with the Police
Department’s Gang Reduction Intervention Partnership (GRIP). GRIPs first
official meeting will be in September. The library plans to work in collaboration
with GRIP so they can inform families of the resources and services available to
them at the library.
2.1.9. Barnes & Noble – They have agreed to host a book fair for the library the week
of September 9th through the 15th (tentatively).
2.2. Financial Report – The fiscal year ended and the library stayed within their budget.
3. Board Reports
3.1. Report from Chair Collins – She spoke with Emily and Morgan (with Community
Services) about putting up flyers in the after-school centers that informs parents how to
get a library card and the FREE services the library provides. They stated they would be
happy to put out flyers at the after-school centers.
3.2. Report from Orange Public Library Foundation Liaison Trustee Schlund – The
Foundation meets next Monday. The Family Film Festival is very successful with over
450 participants to date. Chair Collins asked Trustee Schlund if she could have the
results from the Gala event at the August meeting.
3.3. Report from Friends of the Library Liaison Trustee Freeman
3.3.1. $500 donation – Friends’ received donation from Ed Casselman of State Farm
Foundation. They reported that book donations have been in abundance this
summer. They made a $350 profit from the Taft booksale. The next book sale is
scheduled at Main on September 27th & 28th. They are going to increase the price
to $3/bag (from $2). They sold $443.09 in Internet sales. Friends reported that
they have collected another $50 per week on book sales during the Family Film
Festival. They continue to work on the process for bringing books up from the
basement. They reported a security issue in the bookstore in which wallets, cash
and credit cards have been removed from purses. They are going to add padlocks
to the lockers in the back room and a hydraulic closure to that door. Chair Collins
spoke with Friend’s President Peter Wetzel letting him know that the “free book”
coupons are a huge success and that this is great PR for the bookstore. Trustee
Freeman stated that some people didn’t even know about the bookstore and that
they were excited when they won a coupon for a free book; and they were also
surprised to learn they could donate books to the Friend’s of the Library. Trustee
Monsees suggested that they keep track of how many books were sold along with
the free book coupon, that way they would know how valuable it is. Director
Moreno pointed out that Friend’s continues to give the Library an average of $50-
60k a year in donation money and that the library is very appreciative; the board
agreed.
3.4. Reports from Trustees – none at this time.
4. Old Business
4.1. School Events & Working with Library Staff – Acting Assistant Library Director
Amy Harpster reported that the dates have not been posted yet. Chair Collins would like
to get these on the calendar at the next board meeting.
4.2. Farmer’s Market – Trustee Monsees will be at the next event on 8/17. She said she has
the popup tent ready and Ms. Eriksen stated she will have the box of flyers ready to go.
A discussion ensued regarding the library purchasing their own popup tent (currently
they borrow one from the Foundation). Director Moreno requested Ms. Eriksen to
research the cost and to include the Library’s logo and/or name on it. Chair Collins
suggested this be added to the Friend’s wish list and Director Moreno said depending on
the cost the library may be able to purchase it themselves.
4.3. Show Your Library Card (develop a criteria) – Chair Collins has been spreading the
word about this program to local vendors. Director Moreno stated that they are trying to
work with Acting Economic Development Manager Lisa Kim to work in collaboration
with the vendors and to incorporate “Shop Orange” which is the Mayor’s program. This
would help to promote the library and local businesses and would include all city of
Orange vendors and not just downtown merchants. Director Moreno will be meeting
with Ms. Kim in the near future. She pointed out that this might push back the start date
(originally scheduled for September 2013). Ms. Kim would like to find a way to measure
how this program is working by asking the vendors to keep track of how many times
someone shows their library card.
4.4. Laptops from SCE – Director Moreno reported that the laptops are ready to roll. Two
will go to Elmo when they open the Homework Center in late August. Chair Collins
suggested the Library promote the Homework Center’s reopening by having a council
member come out or something like that. Ms. Harpster stated that the library sends out a
letter to all of the schools to inform them of the Homework Center’s reopening. Chair
Collins suggested the Library do a poster contest to promote the Homework Center – she
suggested the library hold a contest at each branch. Chair Collins and Vice Chair
Schlund agreed to purchase an HP printer for the El Modena branch to be used with the
laptops; Ms. Eriksen will provide the specs for the printer to them.
4.5. Electronic Textbooks – The board decided to table this discussion until a more viable
option is available.
4.6. Third of July Event – Chair Collins stated it was a wonderful event. Director Moreno
noted the attendance was reduced from last year and Chair Collins added that they also
had half the food booths. Trustee Freeman stated their booth wasn’t as busy but the kids
(and parents) love the prize wheel. They all agreed the fireworks show was spectacular.
5. New Business
5.1. Grant Process
5.1.1. Another draft was provided to the board and they had no further additions or
changes. Trustee Schlund was concerned that the approval process might take too
long and that the library might miss out on an opportunity. Director Moreno
ensured her that most grants provide at least a month (and longer) to submit a
request; she also stated that if the deadline was shorter, then an email could be
sent to the library board for their review and approval to proceed. Director
Moreno will provide this draft to the City Manager for his approval and then she
will bring back to the board for adoption as a library policy & procedure.
5.2. Partnering with a Purpose – Chair Collins stated that Mayor Smith is interested in
doing a Mayor’s Book Club but that the Mayor suggested they hold one each quarter and
include the council members. Chair Collins stated she would like to start with just the
Mayor for now. Last month Director Moreno stated they would pick up the 2014 Book
Lovers Calendar at the ALA Conference; however, there weren’t any available. She
asked Ms. Eriksen to look into purchasing one from Amazon. Chair Collins then asked
Trustee Freeman to present the calendar to the Friends to see if they would be interested
in purchasing them to sell to the public as a fundraising event. The cost for purchase of
30 calendars (minimum purchase) is $2.50 each, plus shipping at 5% of total order (for
30 that would come to $78.75).
6. Library Happenings 7/16-8/19 (all take place at OPL unless otherwise noted)
7/16 Franklin Haynes Marionettes, 2pm
7/17 Teen Movie Madness: Stand and Deliver (PG), 6pm
7/18 Family Film Festival: Ratatouille (G), 2pm
7/20 Adult: No-Cook Asian Vegetarian Dishes, 10:30am
7/22 Manic Mondays: Ice Cream Party, 2pm
7/22 Booktalk, 7pm
7/23 Storyteller Rebecca Martin, 2pm
7/24 Teen: Anime Nights. 6pm
7/25 Family Film Festival: Charlie and the Chocolate Factory (PG), 2pm
7/29 Adult Monday Mysteries Book Club: Thirty-Three Teeth by Colin Cotterill, 2pm
8/5 Paws to Read, 3:30pm at Taft
8/7 Paws to Read, 10:30am @ El Modena
8/7 Teen: Get Your Game On, 6pm
8/8 Sizzlin’ Summer Storytime, 4pm at El Modena
8/12 Paws to Read, 3:30pm
8/12 Conversation Club: Practice Your English, 6:30pm
8/14 Teen: Ice Cream Making Extravaganza, 4pm
8/17 Adult: Drumming Circle, 10:30am
8/17 Family Lego Day, 2pm
7. Public Comment (none)
8. Adjournment (4:15pm)
Motion: Schlund
Second: Freeman
Ayes: Collins, Monsees, vanVoorst
Next scheduled meeting, Monday, August 19, 2013
Orange Public Library & History Center