04.21.2014 LBOT MINUTES - APPROVED
CITY OF ORANGE LIBRARY SERVICES DEPARTMENT
ORANGE PUBLIC LIBRARY
BOARD OF TRUSTEES
MINUTES
Monday, April 21, 2014; 3:00 p.m.
1. Call to Order / Pledge of Allegiance (3:02pm)
1.1. Roll Call
Present: Library Staff Present:
Nancy Collins, Chair Yolanda Moreno, Library Director
Jonell Schlund, Vice Chair Amy Harpster, Actg. Asst. Lib. Director
Patti vanVoorst, Trustee Julie Eriksen, Recording Secretary
Joyce Monsees, Trustee
Steve Freeman, Trustee
1.2. Approval of Meeting Minutes dated March 24, 2014 (Note: Trustee Monsees was absent
for voting)
Motion: Patti vanVoorst
Second: Jonell Schlund
Ayes: Nancy Collins
Abstain: Steve Freeman
2. Library Director’s Report
2.1. Monthly Report
2.1.1. The library pitched their “Pitch an Idea” and asked for $20,000 to provide
programs and resources for GRIP; they will know by end of the month if they will
move forward.
2.1.2. A special budget session will be taking place tomorrow with City Council.
2.1.3. The Volunteer Recognition Program took place last Saturday; they had a great
turnout. Director Moreno thanked the board members who were able to attend.
2.1.4. The next all-staff meeting is this Thursday; PD’s HEART team will be giving a
presentation on dealing with the homeless in the library.
2.1.5. Last week was National Library Week and staff celebrated with a pizza lunch
provided by the staff appreciation committee.
2.1.6. There will be a check presentation at the 5/13 council meeting from Friends for
$29,950.
2.1.7. The Friends have asked to name the bookstore after Arlene Minor. The City
Manager has instructed Director Moreno to have the Friends submit a proposal to
her and then she will provide it to the City Council for review and decision. Peter
Wetzel is working on this.
2.1.8. The library will be hosting an “Open House” for city staff on 5/8/14.
2.1.9. Barnes & Nobel event is taking place the week of July 7, 2014. The board can
promote this at the 3rd of July event and the Farmer’s Market.
2.2. Financial Report – It is getting near the fiscal year end. There may be a few salaries that
look like they are over, but there is money to cover it. The library is right on track.
3. Board Reports
3.1. Report from Chair Collins
3.1.1. Chair Collins helped out at the Foundation Games and suggested that the library
participate at these games by issuing library cards because there are over 1,300
kids at these games. Director Moreno stated that the library has committed to
having a table at next year’s event.
3.1.2. Chair Collins thought it would be good if there was a way that local
groups/organizations could get together and plan out their events for the year to
avoid having events on the same date or too close to each other; the problem is
getting someone to take the lead on this.
3.2. Report from Orange Public Library Foundation Liaison Trustee Schlund - The
Foundation continues to work on the Gala, which is taking place on 5/18 at Irvine Ranch
Educational Center.
3.3. Report from Friends of the Library Liaison Trustee Freeman
3.3.1. In March the Friends joined United for Libraries (same organization that the
library board belongs to).
3.3.2. Friends is working on clearing out old items in the basement and they have
several National Geographic, Life, and Look magazines they would like to sell
(some as old as early 1900’s). If you know anyone who would be interested in
purchasing these, please let Friend’s know. They have not decided how they will
advertise this. The problem is, these items are now available electronically, so not
sure of the need/want. Director Moreno suggested they advertise these at the next
booksale by putting up a sign.
3.3.3. The booksale last month earned $1,650 (for just one day); $350 of that was from
new memberships. Trustee vanVoorst stated she came by at 11am and they had
already received 35 new members. This one-day sale worked out great for
members because the first 2 hours were for members only (that’s what brought in
so many new memberships). They are planning a book sale in June at the
branches: Taft on June 14th & Elmo on the 21st. Chair Collins suggested the board
bring donuts to the volunteers on those days. They are also planning a special
“boutique” sale in early December with a Christmas theme.
3.3.4. They have appointed a new secretary, Kathleen Stevens; she is a volunteer at
Friends as well as for the library’s Welcome Desk.
3.3.5. They currently have 63 volunteers: 53 in store, 3 in basement, 6 in Internet sales
& 1 going through the background process.
3.3.6. Internet profit last month: $915.
3.3.7. The Friends granted the library $29,950 for wishlist items.
3.3.8. New President Mary Galuska plans to attend a future library board meeting.
3.3.9. Trustee Freeman plans to ask for money for candy for upcoming events (3rd of
July, National Night Out and Treats in the Streets).
3.4. Reports from Trustees – Trustee vanVoorst thanked the library for putting on the
Volunteer Recognition Program; it was very nice and well attended.
4. Old Business
4.1. Farmers Market (next event 5/17 with Patti & Jonell)
4.1.1. Trustee Monsees suggested they have information available to the parents about
the Friend’s June book sales, as well as information on how to get a head start on
reading materials for the next school year by going to OUSD’s website. She stated
that there are too many lists for staff to print, but they can at least inform them
that the information is available. She also suggested having information about the
library’s summer reading club, volunteer opportunities, grade level flyers, and
promoting the Barnes & Noble event in July.
4.1.2. There was discussion about purchasing a tent for the library board to use. Director
Moreno reminded the board that they had included this on the wishlist to the
Friends, but they declined to fund it. Director Moreno stated that if the library has
funds at the end of the year, they could purchase an EZ-UP tent for the board.
Chair Collins stated that Costco usually has one for sale (around this time of year)
and she thought it was about $300; she said she will keep a look out for it. Ms.
Eriksen had previously received a quote from EZ-UP and the cost was about
$1,000.
4.2. Strategic Vision for Library Future (long-range goals) – Trustee Freeman stated that an
email will go out by Ms. Eriksen with information he obtained from United for
Libraries. He asked the board to review it and provide feedback at the next meeting.
5. New Business
5.1. There was discussion about changing the meeting time from 3:00pm to 3:15pm; this will
be added to the agenda next month.
6. Public Comment (none)
7. Library Happenings 4/21/14 – 5/19/14 (all take place at OPL unless otherwise noted)
4/21 Booktalk, 7pm
4/22 Explore Nature in Spring, 6:30pm
4/24 Tween Book Club: Coraline by Neil Gaiman, 4pm
4/25 Intro to the Arts, 3pm
4/28 Monday Mysteries: Southland by Nina Revoyr, 2pm
4/28 Spring floral Design Program by Enchanted Florist, 6:30pm
4/29 Day of the Child/Day of the Book: bilingual storytime, 6:30pm
5/2 Musical Storytime, 11am
5/3 What to Read Next, 2pm
5/5 Paws to Read @ Taft, 3:30pm
5/10 Making Better Photographs, 10:30am
5/10 Zumba for Kids, 3pm
5/12 Conversation Club: Practice Your English, 6:30pm
5/13 Tech Talk, 7pm
5/14 Paws to Read @ Elmo, 3:30pm
5/16 Musical Storytime, 11am
5/17 Ukulele Jam, 11am
5/19 Monday Mysteries: The Art of Detection by Laurie R. King, 2pm
5/19 Booktalk, 7pm
8. Adjournment (3:52pm)
Motion: Jonell Schlund
Second: Steve Freeman
Ayes: Nancy Collins, Patti vanVoorst, Joyce Monsees
Next scheduled meeting, Monday, May 19, 2014; 3:00 pm
Orange Public Library & History Center – Staff Conference Room