02.24.2014 LBOT MINUTES - APPROVED
CITY OF ORANGE LIBRARY SERVICES DEPARTMENT
ORANGE PUBLIC LIBRARY
BOARD OF TRUSTEES
MINUTES
Monday, February 24, 2014; 3:15 p.m.
1. Call to Order / Pledge of Allegiance
1.1. Roll Call
Present: Library Staff Present:
Nancy Collins, Chair Amy Harpster, Actg. Asst. Lib. Director
Patti vanVoorst, Trustee Julie Eriksen, Recording Secretary
Steve Freeman, Trustee
Joyce Monsees, Trustee
Absent: Jonell Schlund, Vice Chair
1.2. Approval of Meeting Minutes dated January 27, 2014
Motion: Steve Freeman
Second: Patti vanVoorst
Ayes: Nancy Collins, Joyce Monsees
2. Library Director’s Report (reported by Acting Assistant Library Director Amy
Harpster)
2.1. Monthly Report
2.1.1. They have selected a candidate for the Library Assistant position; she is currently
going through the background process with the City.
2.1.2. The Management Team has a wishlist ready to present to the Friends at their next
meeting.
2.1.3. The Foundation and Edison will be making a presentation at the 3/11/14 Council
meeting to present a check to the City for STEAM for Teens and to make a
presentation to the winner of this program.
2.1.4. The library will be submitting a quarterly wishlist to the Foundation.
2.2. Financial Report (reported by Ms. Harpster) – Library is right on track. Chair Collins
asked what the book budget was. Ms. Harpster reported that the budget is currently
around $75,000. The library is preparing a decision package to increase the book budget
by $25,000 (funds to come from the general fund). They also have a decision package
asking to unfreeze the following positions: Technology Library Assistant, part-time
Library Assistant, and the Assistant Library Director.
3. Board Reports
3.1. Report from Chair Collins
3.1.1. The Death by Chocolate program at the Library was a success. Chair Collins
thanked library staff for all of their help with this program. She said 60 people
attended and that she focused mainly on promoting the library, Friends, and the
Foundation.
3.1.2. Chair Collins attended the Community Foundation’s gala and thought that about
250 people were in attendance. She made some great contacts and spoke with the
new City Treasurer’s wife, Lisa Woolery, who happens to work for Wells Fargo
and she is very interested in working with the Library. Chair Collins will be in
touch with her. Chair Collins also spoke with Assemblyman Don Wagner who
informed her that there is some money at the State level and asked Chair Collins
to keep him in the loop.
3.2. Report from Orange Public Library Foundation Liaison Trustee Schlund (reported by
Chair Collins on Jonell’s behalf)
3.2.1. Next documentary is titled Fresh showing on 3/15 at the Library.
3.2.2. There next fundraising event is titled “Fresh” and is being held on 3/16 at Ways &
Means from 3-5pm, cost $75/pp.
3.3. Report from Friends of the Library Liaison Trustee Freeman
3.3.1. The themed books carts in the library are doing well; it was reported they
collected $143 in donations (this includes money from the books as well as patron
donations). These books are left out for the public to help themselves and leave a
contribution in the donation box.
3.3.2. The Friends are looking into having a book sale in the breezeway at City Hall.
3.3.3. Friends created a coupon that staff will hand out to new library cardholders; these
coupons will be available at all three branches.
3.3.4. The next booksale takes place on Saturday 3/29; they are trying out a one day
only sale, they feel this will allow members the opportunity to attend the members
only portion from 10-12 (in the past it was on a Friday when most members are
still at work). They are also looking into groups that come in after the booksale
and buy what’s left.
3.3.5. January internet sales totaled $965.24 with a profit of $658.04. They are looking
for help with internet sales.
3.3.6. Steve brought up the possibility of using the Children’s Courtyard for a booksale.
He understands that it may not be within the policy guidelines, but suggested the
policy be changed to accommodate for such an event. Ms. Eriksen stated that the
Library Director was going to discuss this at their next management team meeting
on 3/3/14.
3.3.7. Steve is inviting the new Friends President, Mary Galuska, to the March Library
Board meeting.
3.4. Reports from Trustees – none.
4. Old Business
4.1. Farmers Market (next event 3/15 with Joyce) – Joyce stated she will be there.
4.2. National Library of Medicine (Outreach & Collaboration Project) – Chair Collins said
she received an email from Director Moreno but couldn’t verify some of the info and
wanted to get clarification. Director Moreno had stated in the email that the money had
to be paid up front and then would be reimbursed upon submission of invoices. Chair
Collins stated she searched all over the website and could not find this information.
Director Moreno also stated in the email that she felt this task required a lot of staff
involvement. Chair Collins didn’t see it that way; she felt that the library could decide
what they wanted to do, as long as it was within the grant’s guidelines. Chair Collins
shared these ideas with the Board:
4.2.1. In reviewing what other libraries are doing she thought this would be easy for our
library. Trustee vanVoorst pointed out that if the library is going to be used as the
backup EOC (as was previously suggested) then there is no way that the library
could serve as the center for this program. Chair Collins stated that she had no
intention of the library being an emergency center but more of an information
center, and 2) she thought that El Modena would be the best location to focus
because of the bilingual community there, and she thought the library could focus
on bilingual programs as well as programs for senior citizens. Her ideas are: 1)
offer a bilingual CPR class, 2) classes on toxins in the household, 3) first
responder fact sheet, 4) staff training on how to disseminate information, 5)
collaborate with the senior center, 6) bridge the information gap. Trustee
vanVoorst asked how the library would get the information to the public? Trustee
Monsees asked how can the library be the first receiver of such information
instead of having to research it? Chair Collins stated that she would like the
library to be an information hub, and that she understands it’s too late to do
anything for this year, but maybe they can start planning & brainstorming to
prepare something for next year. Ms. Harpster stated that the goal itself is a great
idea, but that this program does not match the goals of the library because it is not
a grant. Chair Collins would like to know where Director Moreno found this
information as she was unable to find it herself. Chair Collins said if this grant is
not right for the library then they should look for other grants that are. She
encouraged the Board to review the NLM paperwork and website.
5. New Business
5.1. Approval of Policy updates: Rules of Conduct
Motion: Joyce Monsees
Second: Patti vanVoorst
Ayes: Nancy Collins, Steve Freeman
6. Public Comment – none.
7. Library Happenings 2/28/14 – 3/17/14 (all take place at OPL unless otherwise noted)
3/1 Tech Talk at Elmo, 2:00 p.m.
3/3 Paws to Read at Taft, 3:30 p.m.
3/5 Teen: Super Smash Bros. Brawl Tournament, 6:00 p.m.
3/8 How To Take Better Photos, 10:30 a.m.
3/10 Conversation Club: Practice Your English, 6:30 p.m.
3/11 Tech Talk Tuesday, 7:00 p.m.
3/12 Paws to Read at Elmo, 3:30 p.m.
3/13 Tween Movie Club: Flipped (PG), 3:30 p.m.
3/15 Ukulele Jam, 11:00 a.m.
3/17 Paws to Read, 3:30 p.m.
3/17 Booktalk, 7:00 p.m.
8. Adjournment (4:37 p.m.)
Motion: Steve Freeman
Second: Patti vanVoorst
Ayes: Nancy Collins, Joyce Monsees
Next scheduled meeting, Monday, March 17, 2014; 3:00 pm
Orange Public Library & History Center – Rotary Room