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09.21.2020 Library Board of Trustees Minutes APPROVEDORANGE PUBLIC LIBRARY BOARD OF TRUSTEES APPROVED 11/16/2020 MINUTES Monday, September 21, 2020; 3:30 p.m. 1. Call to Order 1.1. Roll Call Present: Steve Freeman, Rebecca Martinez Patti vanVoorst, Peggy L. Calvert, Susie Huber 1.2. Approval of Meeting Minutes dated August 17, 2020 Motion: vanVoorst Second: Huber Ayes: Freeman, Martinez, vanVoorst, Calvert, Huber 2. Public Comment Opportunity for the public to address the Library Board on matters not listed on the Agenda. Members of the public can submit their comments in writing for the Board’s consideration by sending them to LBOTpubliccomment@cityoforange.org. 3. Friends of the Orange Public Library Report (Phyllis Steele) 3.1. Income has been limited due to closure, but the ten-cent books and Internet sales are doing very well. 3.2. Memberships have been going well. 3.3. They are working to open the bookstore after the election in November. 3.4. The Give65 fundraising event brought in $2,200. 3.5. Vice Chair Martinez asked when Friend’s would start accepting donations again. Trustee Huber stated that they are taking donations and directed VC Martinez to contact Friends President to do that. 4. Orange Public Library Foundation Report (Lynn-Marie Frediani) 4.1. Applied for Edison grant to fund STEAM program; also asked Rotary of Orange for funds. 4.2. Setting up a seed sorting at Orange Homegrown and hope to have the seed program ready when the Library re-opens. 4.3. Have Disney tickets and are working on raffle details. 4.4. Working on details to hold an on-line auction. Trustee Calvert is providing a Ukulele Adventure basket and suggested that Local History put together a basket to help promote the Local History Center. 4.5. Working on an agreement with the Library/City for naming rights of the Children’s Garden area (re: donation from Tannas family). 4.6. Trustee Huber thanked the Foundation for the sign placed out front of the Main Library “Bringing Communities Together” and for including Friends of the Library on the sign. 5. Local History Report (Kevin Motes, PhD) 5.1. History Center Librarian Kevin Motes gave a comprehensive report on his role as the new History Center Librarian. 5.2. Chair Freeman thanked Dr. Motes for all the work he has done. He stated that one of the objectives on the Board’s Mission Statement is to collaborate with the History Center to promote the collection. He also would like to have a tour set up for the Trustees once the Library re-opens. 5.3. VC Martinez informed Dr. Motes that Watson’s has historical artifacts in their basement from 1800s and early 1900s, and she is sure they would like to donate to the Library. She will provide contact info to Dr. Motes. He thanked her for the information. 5.4. Ms. Frediani stated that she was contacted by Rutabegorz who is donating a clock that came from the original Orange Library building. 6. Library Director’s Report 6.1. Updates 6.1.1. The Library now has a Facebook page – Follow Us. 6.1.2. Staff updates: resignations: five pages and one alternate have resigned. New hires: The grant- funded Children’s position is in background. The Tech Services Specialist position - interviews take place this Wednesday. 6.1.3. The Library is working to safely open to the Public on Tuesday 9/29/2020. This will be a grab-&- go style, all seating will be removed (other than socially distanced computer stations), walk up service will be available; curbside service will end on Friday 9/25/20. There will be a limit of 50 people at a time with one hour limits. Chair Freeman asked if any other libraries in the County were open, and Director Curtis reported that yes, some are currently open and others will be opening prior to, and after, OPL. Trustee Huber asked if the tables in the Children’s area were being taken out. Director Curtis said that most but not all will be taken out. VC Martinez asked if security would return, Director Curtis said yes they will return on Monday 9/28/20. Chair Freeman asked when the Branches might open. Director Curtis stated there is no date at this time; he first wants to get the Main Library open safely and then go from there. 6.1.4. The Main Library and El Modena Branch will serve as polling places for the Presidential Election. Each OPL location has a ballot drop box located outside of the building. The Registrar of Voters will be maintaining these ballot boxes. 6.1.5. Wi-Fi hours are being expanded at the branches. Even though branches are not open, this will allow patrons use of Wi-Fi from the parking lot. 6.2. Financial Report – Library is on track. 7. Board Reports 7.1. Report from Chair Freeman – no report 7.2. Reports from Trustees 7.2.1. Trustee Huber asked, with the re-opening would patrons be able to apply for and get an actual library card again. Director Curtis stated that yes, they will. 8. Old Business (none) 8.1. Goals: Ongoing Actions & Activities FY 20/21 - Chair Freeman provided updates in red font to the Board for review and approval. Approved as submitted. Motion: vanVoorst Second: Martinez Ayes: Freeman, Martinez, vanVoorst, Huber (Calvert lost connection from virtual meeting at some point and was not in attendance at the time of this vote) 9. New Business 9.1. Rules of Conduct Policy approval – Director Curtis provided an update to the policy in red font to show additions to include wording for COVID-19 considerations. Approved as submitted. Motion: Freeman Second: Martinez Ayes: Freeman, Martinez, vanVoorst, Huber (Calvert connection still lost) 10. Adjournment (4:30pm) The next Regular Board of Trustees meeting is Monday, October 19, 2020; 3:30 p.m. via various teleconference locations. Please review the October 19 agenda for details.