05.21.2018 Library Board of Trustees Minutes - ApprovedORANGE PUBLIC LIBRARY BOARD OF TRUSTEES
MINUTES
Monday, May 21, 2018; 3:30 p.m.
1. Call to Order / Pledge of Allegiance Led by Trustee Calvert (3:30pm)
1.1. Roll Call
Present: Freeman, Hitchcock, Calvert
Absent: vanVoorst, Martinez
1.2. Approval of Meeting Minutes dated April 16, 2018
No quorum due to Calvert not being present at 4/16/18 meeting – item tabled for next meeting.
2. Library Director’s Report
2.1. Library Updates
2.1.1. The Steve Ambriz Storytime room has been refreshed with Children’s Library Manger Shannon Lane taking
the lead. The updates look very good. The Teen area will be refreshed with new furniture, paint, and
decorations. All of this was funded by the Foundation.
2.1.2. The Community Room is getting new AV equipment, funded by the Foundation. This should be in working
order in time for their Family Film Festival.
2.1.3. New Volunteer Coordinator is in the background process.
2.1.4. Staff is experimenting with new programs, such as cooking, painting, baking, men’s grooming, etc.
2.1.5. The Library is in the process of upgrading to CENIC. Public Wi-Fi is getting a boost at all locations.
2.1.6. Upgraded security camera installation started, with additional camera installation at Main. The Branches are
getting cameras also.
2.1.7. Staff member Ryan Gan has resigned.
2.1.8. The Main Library and Branches are getting electronic bulletin boards to be placed throughout the library.
2.1.9. Staff at El Modena was able to clean up space to create an Adult Literacy Lab; it will be fitted with furniture
and other items for this use.
2.1.10. The fountain refurbishing is complete.
2.1.11. The Library has been given permission to set up a tent to promote the library at Concerts in the Park.
2.2. Financial Report – the Library is doing well, it’s fiscal year end and library is right on track.
3. Board Reports
3.1. Report from Orange Public Library Foundation Liaison – no report in Martinez’ absence
3.2. Report from Friends of the Library Liaison
3.2.1. Friend’s staff is reaching out to homeless shelters (and the like) to ensure they have books to read.
3.2.2. Da Bianca Trattoria fundraiser brought in $333.98. Next two fundraisers: Polly’s Pies 6/6/18 all day, and at
Woody’s in September.
3.2.3. Audit is complete.
3.2.4. Children’s & Teens Courtyard sale scheduled for 6/16/2018.
3.2.5. The books at the Branches are getting rotated on a regular basis now.
3.2.6. A board member will be assigned to attend the Library Board Meetings every-other-month (a different one
each time).
3.2.7. Coupons redeemed April-May: 51 Friends, 1 member, 6 Treats in the Streets, 5 National Library Week.
Friends have stated that the Library Board is welcome to give out as many as they like.
3.2.8. Friends will be evaluating their goals in June.
3.2.9. Friends donated $750 to purchase bags for the Library’s Comi-con® event.
3.2.10. Friends sold a book called Moscow sold for nearly $300 on their internet sales.
3.2.11. Monthly total from Internet Sales: $866.92
3.3. Report from Chair Freeman
3.3.1 Starting in June a quarterly rotation will take place with the Foundation, Friends, and Staff having each group
send a representative to attend a Library Board meeting. The Foundation will start in June, followed by
Friends in July and Staff in August.
3.4. Reports from Trustees – none
4. Old Business
4.1. Serving with a Purpose (post meeting update)
4.1.1. Trustee Calvert enjoyed this seminar very much. She really enjoyed the breakout sessions.
4.1.2. Trustee Hitchcock enjoyed the group effort with all board members attending and driving together. She felt
that the seminar could have had more breakout sessions and do-away with some of the speakers.
4.1.3. Chair Freeman agreed, he felt they needed 2-3 breakout sessions and less speakers.
4.2. By-Laws Review Committee - item tabled for next meeting
Chair Freeman asked the board to provide input/ideas to Vice Chair Martinez who is preparing a report for the next
meeting.
Library Board of Trustees Meeting 5/21/2018
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4.3. 2018/19 Board Goals & Mission - item tabled for next meeting
Some discussion took place but it was decided to table this for the next meeting.
4.3.1. Chair Freeman suggested shortening the Mission Statement and reducing the Goals to two or three; and
suggested adding an Actions section. He asked the Board for suggestions to focus on in the new fiscal year.
Trustee Calvert said that the Boards Goals should be the same as staff’s goals. Director Curtis will send the
FY18/19 goals to the Board. Chair Freeman asked the board members to send any change requests to him and
he will bring it back to the next meeting for review and adoption.
4.3.2. Trustee Hitchcock suggested changing the wording for Item 4.
4.3.3. Trustee Calvert asked about Item 5 regarding the History Center Collection and about working with Home
School families.
5. New Business
5.1. Third of July Preparations/Planning
5.1.1. Third of July is on a Tuesday this year. Staff is working on getting prizes.
Trustee Hitchcock will be out of town during this event.
5.2. National Night Out Preparations/Planning
5.2.1. The event is on Tuesday, August 7 from 5:30-8pm at Target.
6. Library Happenings (all take place at OPL unless otherwise noted)
5/21 Monday Mysteries “The Yiddish Policemen’s Union” by Michael Chabon, 2pm
5/21 SCORE – help for small business owners, 6pm
5/22 It’s Your Money, presented by the Library Foundation, 9:30am
6/4 Summer Floral Designs, 6:30pm
6/11 Pinterest Crafting Fun, 6:30pm
6/14 Ruff Readers, 3:30pm @ Taft
6/16 Summer Reading Club begins
6/18 Booktalk!, 7pm
6/19 Tech Talk Tuesday, 7pm
7. Public Comment (none)
8. Adjournment (4:47pm)
Motion: Hitchcock
Second: Calvert
Ayes: Freeman, Hitchcock, Calvert
The next Board of Trustees meeting is Monday, June 18, 2018; 3:30 p.m.
Orange Public Library & History Center – Rotary Room