04.16.2018 Library Board of Trustees Minutes - ApprovedORANGE PUBLIC LIBRARY BOARD OF TRUSTEES
MINUTES
Monday, April 16, 2018; 3:30 p.m.
1. Call to Order / Pledge of Allegiance (3:34pm)
1.1. Roll Call
Present: Freeman, Martinez, vanVoorst, Hitchcock
Absent: Calvert
1.2. Approval of Meeting Minutes dated March 19, 2018
Motion: vanVoorst
Second: Martinez
Abstain:
Ayes: Freeman, Martinez, vanVoorst, Hitchcock
2. Friends of the Library Presentation by President Kathleen Stevens
2.1. Last July the board developed some goals they would like to meet for the year. They would like to have a more visible
presence in the community and expand their presence at the branches, increase special pricing of books and online
sales, developing a plan to bring on new board members, coordinate working with other non-profit’s, more outreach,
and working with other Friends of the Library. They have developed a plan of action for achieving these goals. They
will review their goals this July.
2.2. They created new Board positions Outreach Director, Social Director, Communications Director and e-
communications Director.
2.3. They are working on updating their Mission Statement.
2.4. Friends will be celebrating their 60th anniversary in 2019 and would like the Board’s support with that. They plan to
hold this in October during Friends of the Library week.
3. Library Director’s Report
3.1. Library Updates
3.1.1. The fountain is the process of being refurbished, should be done soon.
3.1.2. The Steve Ambriz Storytime Room is getting a new look. Should be open end of April.
3.1.3. Elmo’s new Site Manager is John Ferry.
3.1.4. Alex Figueroa has been promoted to a full-time Library Assistant, and a new person is in the background check.
3.1.5. Interviews are set for the Library Volunteer Coordinator position.
3.1.6. The Literacy Program’s one-year anniversary took place and was a huge success.
3.1.7. The Volunteer Appreciate Program is scheduled this week.
3.1.8. The Community Room will be getting new AV equipment.
3.1.9. Community Services is looking to reopen their strategic plan for Grijalva Park and the Director is thinking of
suggesting a branch library.
3.2. Financial Report – Library right on target.
4. Board Reports
4.1. Report from Orange Public Library Foundation Liaison
4.1.1. The Board met on 4/4 – they were able to get five Disneyland tickets for the gala fundraiser.
4.1.2. Pending $24,000 grant pending, this helps to pay for STEAM for Teens.
4.1.3. Looking for ways to partner with the Reading Promise (9/30/18).
4.1.4. Possible new Board member Beatrice Lemensia.
4.2. Report from Friends of the Library Liaison
4.2.1. Coupons redeemed: 73 Friends, 1 membership, 17 Treats in the Street.
4.2.2. They are donating books regularly to the Senior Center, and will soon be sending books to summer camps in
Orange.
4.2.3. Fundraiser at Da Bianca is tomorrow.
4.2.4. Next fundraiser at Polly’s Pies on 6/6 all day, flyer needed.
4.2.5. Internet sales Jan-March made over $1,000.
4.2.6. Planning a 50/50 share with the Assistance League for books that are a little higher in price. They have done this
in the past with success.
4.2.7. Audit to conclude 4/23.
4.3. Report from Chair Freeman
4.3.1. Heard from Nancy Collins, she apologized for not making it to the March meeting, and thanked the Board.
4.4. Reports from Trustees
4.4.1. Trustee vanVoorst said the free book coupons are the biggest hit with the prize wheel. She suggested we add
more slots to the prizewheel. Staff should check with Friends to see if this is okay. Trustee Freeman would like
to see more prizes that state Orange Public Library and other related info.
Library Board meeting 4/16/18
page 2
5. Old Business
5.1. Serving with a Purpose (5/2/18)
5.1.1. Carpooling details were arranged.
6. New Business
6.1. By-Laws Review Committee
6.1.1. A committee was established to review the by-laws: Martinez and vanVoorst will take on this task. Chair
Freeman asked to have their comments ready for the May 21 meeting.
6.2. 2018/19 Board Goals & Mission
6.2.1. Chair Freeman would like the Board to start thinking about items for upcoming fiscal year. Bring ideas to the
next meeting.
6.3. OPL Foundation Gala
6.3.1. The Board discussed what they would like to contribute to the silent auction.
7. Library Happenings (all take place at OPL unless otherwise noted)
4/16 Booktalk, 7pm
4/17 It’s Your Money, presented by the Foundation, 9:30am
4/17 Tech Talk Tuesday, 7pm
4/18 Teen Game Day, 4:30pm
4/21 Ukulele Soup, 11am
4/21 Earth Day Sailboat craft, 3pm
4/23 Monday Mysteries Book Club: The Curious Incident of the Dog in Night-Time by Mark Haddon, 2pm
4/23 SCORE – Help for Small Business Owners, 6pm
4/24 It’s Your Money, presented by the Foundation, 9:30am
4/25 Teen Advisory Group (TAG) meeting, 6:30pm
4/28 Dia De Los Ninos/Libros, Day of the Child/Book, 1pm at ElMo
5/1 It’s Your Money, presented by the Foundation, 9:30am
5/3 Ruff Readers, 3:30pm at Taft
5/7 Adult Paint Night, 6pm
5/8 It’s Your Money, presented by the Foundation, 9:30am
5/9 Bernie Burn Storytime (ages 2-3), 10:30am
5/12 Mother’s Day Blooms (ages 5-12), 3pm
5/14 Booktalk, 7pm
5/15 It’s Your Money, presented by the Foundation, 9:30am
5/15 Tech Talk Tuesday, 7pm
5/16 Teen Game Day, 4:30pm
5/19 Ukulele Soup, 11am
8. Public Comment (none)
9. Adjournment (4:53pm)
Motion: vanVoorst
Second: Hitchcock
Ayes: Freeman, Martinez, vanVoorst, Hitchcock
The next Board of Trustees meeting is Monday, May 21, 2018; 3:30 p.m.
Orange Public Library & History Center – Rotary Room