06.15.2015 Library Board of Trustees Minutes - ApprovedCITY OF ORANGE LIBRARY SERVICES DEPARTMENT
ORANGE PUBLIC LIBRARY
BOARD OF TRUSTEES
MINUTES
Monday, June 15, 2015; 3:15 p.m.
1. Call to Order / Pledge of Allegiance
1.1. Roll Call
Present: Nancy Collins, Steve Freeman, Patti vanVoorst (arrived 3:30), Joyce Monsees,
Marva Hitchcock; Library Staff: Yolanda Moreno, Amy Harpster, Julie Eriksen
1.2. Approval of Meeting Minutes dated May 18, 2015
Motion: Freeman
Second: Monsees
Ayes: Collins, Hitchcock (vanVoorst was not present for this)
2. Library Director’s Report
2.1. Monthly Report
2.1.1 The library received a $10,000 grant for Latino Americans 500 Years of History.
Only 55 recipients received $10,000. Programs will begin in September and last
through June 2016.
2.1.2 The library will be migrating their Sirsi system in order to be compatible with
Windows 8.1 (the city recently upgraded all computers to 8.1).
2.1.3 The budget was approved at the 6/9/15 council meeting, which included getting
the library new self-check machines as part of the CIP budget.
2.1.4 Summer Reading kicks of this Saturday 6/20/2015. The state of California put out
a challenge to reach one million sign-ups; the library is participating in this
challenge.
2.1.5 Upcoming book signings in conjunction with Book Carnival include: CJ Box on
July 30; Craig Johnson in October, and Michael Connelly and Robert Crais in
November.
2.1.6 The library conducted a survey to see how they were doing; they received 456
responses with an overall “excellent” rating from patrons. The number one
reason patron’s love the library is being able to place holds for free. They also
rated high with self-checkout, free Internet access, and children’s programs.
2.1.7 All library branches will be closed on Friday, July 3rd and Saturday, July 4th.
2.2. Financial Report – It’s the last month of the fiscal year. Funds were moved to help cover
the cost for the Sirsi migration as stated above. The library is right on track.
3. Board Reports
3.1. Report from Chair Collins – nothing at this time.
Report from Orange Public Library Foundation Liaison – The next regular scheduled
meeting is July 13, as the board meets every-other-month. Chair Collins will
attend as the new liaison. Director Moreno reported that the library is waiting for
the funds raised from the gala, she was told it would be around $17,000 and the
money is earmarked for technology. The Foundation received six applications for
the Executive Director position, they plan to interview three of them.
(6/15/15 Minutes, pg. 2)
3.2. Report from Friends of the Library Liaison
3.3.1 Trustee Freeman introduced Trustee Hitchcock as the new liaison to the Friend’s
Board.
3.3.2 Trustee Freeman requested $500 to help pay for supplies for the 3rd of July,
National Night Out, and Treats in the Streets events. Staff will submit receipts to
Friends and they will in-turn request a check for reimbursement.
3.3.4 Mary Ellen from the Friends stated she would help at the 3rd of July event.
3.3.5 Friends took in $856 at the book sale on 5/30 and the bookstore sold $290 for the
day (which is double what they normally do). They have 30 boxes leftover from
the sale they will store until the next book sale which will take place on 9/26/15.
3.3.6 Amazon profit $210; eBay $19. This was their lowest month.
3.3.7 Friends will be putting together a Facebook page.
3.3. Reports from Trustees – Trustee Monsees reported that she attended the Open House at
Handy Elementary with Children’s Manager Irma Morales. She stated that 99% of the
parents speak Spanish only. Trustee Monsees mentioned that her term expires in August
and that she may not be returning due to other commitments.
4. Old Business
4.1. Third of July event – because the Library will be closed on 7/3 (official observance of
holiday by City Hall), Chair Collins and Trustee Freeman will pick up the items from the
library on Thursday, July 2nd. The items will be returned on Monday, July 6th. Shifts
were determined as follows:
2:00 - 4:30pm: Collins and Freeman (deliver & set up)
4:30 – 7:00pm: vanVoorst and Monsees (with assistance from 4 of Patti’s volunteers)
6:45pm – everyone back to help break down and return items to vehicles.
The board requested 200 copies of “Show Your Library Card & Save” flyers, and 100
copies of Children’s & Adult Calendar flyers (2-sided), as well as literature holders.
Ms. Eriksen suggested they change the prize wheels to list numbers that correspond with
buckets filled with the prizes (placing 3-4 items per container depending on how many
prizes they have). The board agreed to this. Trustee Collins stated she would purchase
candy for this event.
4.2. Two Books, Two Cities (Yolanda Moreno)
Staff is working on programs and flyers to promote this event. Programs include: book
discussions, viewing of two movies: To Kill a Mockingbird, and The Help; special
speaker John Eastman; a southern cooking program called “Good Gravy”; folk music for
the 30s & 50s, trivia, and old-time games for kids such as marbles & jacks. The younger
kids will be reading Babe, and Bud not Buddy for this program. Banners will be up at all
libraries. Chair Collins suggested the library purchase a copy of each book and present
them to each city council member at a council meeting during the kick-off. Director
Moreno stated they could make these purchases and then each board member present a
set to each councilmember at the September council meeting. Ms. Harpster will get this
added to the September city council agenda.
(6/15/15 Minutes, pg. 3)
4.3. Revise/Review “Draft: Role of Library Board of Trustees” – the board reviewed the
draft dated 6/15/15 and have no changes to the roles; however they would like more time
to work on the mission statement. The board will provide their input to Ms. Eriksen who
will email the ideas to the board prior to the next scheduled meeting.
5. New Business
5.1. Barnes & Noble Bookfair (July 6-12 – assistance requested for July 6th from 6-7:30pm)
Chair Collins volunteered to assist staff on July 6th. Ms. Eriksen will inform necessary
staff. Vouchers were provided to Chair Collins to distribute as needed.
5.2. Nomination of Vice Chair
Motion: Chair Collins nominated Trustee Freeman to be Vice Chair
Second: vanVoorst
Ayes: Monsees, Hitchcock, Freeman
6. Library Happenings (all take place at OPL unless otherwise noted)
6/15 Paws to Read, 3:30pm
6/15 Book Talk, 7:00pm
6/16 Tech Talk, 7:00pm
6/19 Musical Storytime, 11:00am
6/20 Summer Reading Club (SRC) kickoff
6/20 Kolohe Club Ukulele program, 2:00pm
6/20 Kids Photobook, 2:00pm @ Taft
6/22 Summer Floral Designs, 6:30pm
6/23 Ranger Jack: The Musical Kingdom, 10:30am @ Taft
6/23 Abbit the Average, 2:00pm
6/24 Anime Nights, 6:00pm
6/25 Family Film Festival, 101 Dalmatians (PG), 2:00pm
6/27 Summer Storytime and Craft, 3:00pm @ El Modena
6/27 Ukulele Soup, 11:00am
6/29 Monday Mysteries: The Rainaldi Quartet by Paul Adam, 2:00pm
7/1 Super Smash Brothers Melee Tournament, 6:00pm
7/2 Family Film Festival, Planes-Fire & Rescue (PG), 2:00pm
7/6 Manic Mondays! Musical Mania, 2:00pm
7/7 Wonders of Wildlife, 2:00pm
7/8 American Idol Song Writing Experience, 4:00pm
7/9 Family Film Festival, Happy Feet (PG), 2:00pm
7/13 Manic Mondays! Name that Show-tune, 2:00pm
7/13 Conversation Club: Practice your English, 6:30pm
7/14 Dancing Tehani, 2:00pm
7/15 Marcus Miller – Drums Around the World, 3:00pm @ El Modena
7/16 Family Film Festival, Alexander & the Terrible, Horrible, No Good, Very Bad Day
(PG), 2:00pm
7/18 From Camera to Computer, 10:30am
7/20 Manic Mondays! Movin’ & Shakin’, 2:00pm
7/20 Book Talk, 7:00pm
(6/15/15 Minutes, pg. 4)
7. Public Comment (none)
8. Adjournment (4:35pm)
Motion: vanVoorst
Second: Freeman
Ayes: Collins, Monsees, Hitchcock
The next Board of Trustees meeting Monday, July 20, 2015; 3:15pm
Orange Public Library & History Center – Rotary Room