05.18.2015 Library Board of Trustees Minutes - ApprovedCITY OF ORANGE LIBRARY SERVICES DEPARTMENT
ORANGE PUBLIC LIBRARY
BOARD OF TRUSTEES
MINUTES
Monday, May 18, 2015; 3:15 p.m.
1. Call to Order / Pledge of Allegiance (3:15pm)
1.1. Welcome new Trustee Marva Hitchcock
1.2. Roll Call
Present: Nancy Collins, Steve Freeman, Patti vanVoorst, Joyce Monsees, Marva Hitchcock
Library staff: Yolanda Moreno, Amy Harpster, Julie Eriksen
1.3. Approval of Meeting Minutes dated April 20, 2015
Motion: vanVoorst
Second: Freeman
Abstain: Hitchcock
Ayes: Collins, Monsees
2. Library Director’s Report
2.1. Monthly Report
2.1.1 The library is close to their fiscal year end and is working on wrapping up purchasing, etc.
2.1.2 The library is working on migrating Sirsi to the Cloud, it is currently incompatible with Windows 8.1 which
was recently implemented throughout all city departments.
2.1.3 The security gates are at end-of-life as of April 2015 and are no longer supported under a maintenance contract
agreement. A service call will cost $1,500 plus parts & labor. This did however free up $10, 000 that can be
used toward the Sirsi upgrade. The recent CIP includes an update to the gates in 2017.
2.1.4 Summer Reading Club (SRC) for Adults and Children kicks off June 20th.
2.1.5 The library will be submitting the G.R.I.P. (Gang Reduction & Intervention Partnership) program for the Hub of
Innovation award (last year the library won 2 Hub awards: 1) Show Your Library Card & Save program, and 2)
Volunteer Program). OPL is the only library in Orange County that partners with their local GRIP organization
– which happens to be the Orange Police Department.
2.1.6 Barnes & Noble book fair is scheduled for July 6-12. Details to come.
2.1.7 Director Moreno offered a “behind the scenes tour” to new Trustee Hitchcock, however the rest of the board
stated they would love to join in on that tour. Ms. Eriksen will set a date/time that works for all board members.
2.1.8 Staff Development day is scheduled for January 18, 2016 (MLK day).
2.1.9 The library is partnering with Book Carnival to have author C.J. Box at the library on July 31 for a book
signing. Author Craig Johnson is scheduled to come in October and there are plans to have Michael Connelly
and Robert Crais in November. This partnership allows for a larger space to accommodate the crowds that Anne
Saller (owner of Book Carnival) gets when she has these authors at her store. The library is very excited about
this partnership.
2.2. Financial Report – the library is at 83.33% spent for end of April 2015 – which is right on track.
3. Board Reports
3.1. Report from Chair Collins – Spoke with Barry Cottle about the affordable housing off of Lemon, north of Collins;
part of that deal includes a homework center. Chair Collins asked about getting the library involved with that, he was
very excited about that prospect. Chair Collins reminded the board that the Gas Company still has grant money
available for environmental/air quality programs/items. Director Moreno stated she tried to get in touch with Emily
Frank (the contact at the Gas Company) but has not received any response at this time.
3.2. Report from Orange Public Library Foundation – Director Moreno reported that the board met last Monday. She
asked the board to fund $2,000 for their “Two Books, Two Cities” program and the board agreed. The Friends also
provided $2,000 for this program, which makes this program fully funded.
The Foundation has not collected all the money from “Raise Your Paddle” event. It was mentioned that one of the
donors backed out of their commitment. The next scheduled board meeting is July 13. The position for Executive
Director is being advertised on the Foundation’s website, the deadline for applying is June 1, 2015.
3.3. Report from Friends of the Library Liaison Trustee Freeman – Friend’s staff will begin training on the new
Volgistics time keeper program. There is an online component that allows volunteers to login from home and enter
their hours (good for the board to use). The next book sale is scheduled for May 30 at 10am; volunteers from Mazda
will assist with this book sale. Internet profit for April is $579.30. Friend’s staff is creating a manual on how to
process internet sales so that others can assist with this as needed.
3.4. Reports from Trustees – Trustee Monsees reported she will be assisting the Open House at Handy Elementary
tomorrow at 5:30pm with Irma Morales. Chair Collins asked about getting the Show Your Library Card flyer
translated to Spanish.
4. Old Business
4.1. Two Books, Two Cities – As Director Moreno stated earlier, the library is now fully funded for this project. They will
use the funds to purchase several copies of the two books (To Kill a Mockingbird and Go Set a Watchman ), and work
in conjunction with Fullerton Library to schedule special guest speaker(s) and programs. They currently have John
Eastman scheduled to speak at both libraries (Mr. Eastman is the Director of Congressional and Public Affairs at the
US Commission on Civil Rights). They also have a music program confirmed with Ross Martin. Other plans include a
special showing of the movie, trivia contest, and a southern cooking demo. Other plans have not yet been confirmed.
These events will take place in October.
4.2. Revise/Review “Draft” Duties of Library Board of Trustees – Chair Collins asked the board to review the draft
“possible duties” dated 4/18/2012. Her goal is to provide this to the City Council so they are aware of what the Library
Board is willing to do. Discussion ensued and changes were suggested. Ms. Eriksen will bring the revised draft to the
next meeting.
5. New Business
5.1. Third of July event – The board will be asking Friends for $500 to purchase candy for this event as well as Treats in
the Streets. Ms. Eriksen will attend the mandatory meeting. Ms. Eriksen reported that prizes have already been
received and she will bring samples to the next meeting. Shifts will be determined at the June meeting. Director
Moreno informed the board that July 3rd falls on a closed Friday, so they will need to pick up all items needed for this
event on Thursday 7/2; also, because the library will be closed on Saturday 7/4 (the actual holiday), the items cannot
be returned to the library until Monday 7/6. Trustee vanVoorst asked if the Key Club kids would be needed for this
event. Chair Collins said they would love to have their help and to plan on two kids per shift.
5.2. Board Meeting dates for FY15/16 – Chair Collins stated the board will most likely go dark December 21, 2015.
5.3. Appointment of Foundation & Friends Liaisons – Chair Collins stated that she would like to appoint two new
trustees to represent the library at the Foundation and Friend’s meetings. She asked Trustee Hitchcock if she would be
willing to serve as the Friend’s liaison, and Trustee Hitchcock accepted. Trustee Freeman stated he will help her
transition to this position and will attend the June meeting with her. Chair Collins stated that she would like to serve as
the liaison to the Foundation if the Trustees didn’t have any objections to this; they did not object. Therefore,
beginning the very next scheduled meeting for the Foundation and the Friends, Trustee Hitchcock will attend as the
Friend’s liaison and Chair Collins will attend as the Foundation’s liaison.
6. Library Happenings (all take place at OPL unless otherwise noted)
5/18 Monday Mysteries: Holmes on the Range by Steve Hockensmith, 2pm
5/18 Paws to Read, 3:30pm
5/18 Booktalk, 7pm
5/19 Tech Talk, 7pm
5/20 Water Conservation, 6:30pm
5/23 Ukulele Soup, 11am
6/1 Paws to Read @ Taft, 3:30pm
6/1 Job Search workshop, 6:30pm
6/8 Conversation Club: Practice Your English, 6:30pm
6/10 Paws to Read @ Elmo, 3:30pm
6/15 Booktalk, 7pm
7. Public Comment (none)
8. Adjournment (4:43pm)
Motion: Freeman
Second: vanVoorst
Ayes: Collins, Monsees, Hitchcock
The next Board of Trustees meeting Monday, June 15, 2015; 3:15pm
Orange Public Library & History Center – Rotary Room