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02.23.2015 Library Board of Trustees Minutes - ApprovedCITY OF ORANGE LIBRARY SERVICES DEPARTMENT ORANGE PUBLIC LIBRARY BOARD OF TRUSTEES AGENDA Monday, February 23, 2015; 3:15 p.m. 1. Call to Order / Pledge of Allegiance 1.1. Roll Call Present: Nancy Collins, Patti vanVoorst, Steve Freeman, Library Staff: Director Yolanda Moreno, Acting Assistant Director Amy Harpster, and Julie Eriksen Absent: Joyce Monsees 1.2. Approval of Meeting Minutes dated January 19, 2015 Motion: Table until next meeting – there was not a quorum due to Steve Freeman having to abstain since he did not attend the last meeting. Second: Ayes: 2. Library Director’s Report 2.1. Monthly Report 2.1.1 The volunteer recognition reception/breakfast will be held April 11th from 8:30-10am. 2.1.2 Director Moreno will be attending a library director’s forum on March 4th and 5th in Ontario, California. 2.1.3 City Hall is getting a new VoIP phone system; they hope to have it implemented by the end of March. 2.1.4 The library presented their CIP to the city last week, they learned they will be able to use their facilities fees to update some of their outdated technology. They will be presenting their operating budget to the city this Thursday. Director Moreno reported that their Assistant Library Director position has been unfrozen. Ms. Harpster will continue to fill the positon in an “acting” role. 2.1.5 The library director was contacted by David May who is the Director of Web and Marketing for Chapman University. Mr. May would like to make a parody video of Bruno Mars’ song Uptown Funk and wants the video to be about the library and how much fun reading is. The City Manager has agreed to allow him to film the video inside the library. Mr. May hopes to film the video on either Friday (3/13), Saturday (3/14) or all day Sunday (3/15) after library hours. Mr. May is seeking any financial assistance; Director Moreno asked the Library Foundation if they would sponsor it with a $500-$800 donation, they were unable to do so at this time. The video will be used to promote the library, and they plan to have it ready to show during National Library Week, which is April 12-18. Chair Collins offered to donate the $500 to support this project. 2.2. Financial Report – Library is right on track. 3. Board Reports 3.1. Report from Chair Collins – nothing at this time. 3.2. Report from Orange Public Library Foundation (by Director Moreno) 3.2.1 The Gala will be held on March 29th at Chapman University. The library will have a table set up that will display items and information on purchases made with the funds collected from past Gala’s. This year they will be collecting funds for technology purchases. 3.2.2 Julie Kramer announced that she will be retiring from the Library Foundation Board this year. 3.3. Report from Friends of the Library Liaison Trustee Freeman 3.3.1 The library director provided the Friends with their wishlist which totals $39,800; the board will vote on this at their next meeting on March 9, 2015. 3.3.2 Their upcoming book sale is May 30, 2015. 3.3.3 The Friends held a memorial service at the library for volunteer Tom Eckert yesterday – it was standing room only. 3.4. Reports from Trustees – none. 4. Old Business 4.1. Tale of Two Cities – Director Moreno announced they chose a book (actually two) for Tale of Two Cities: To Kill a Mockingbird, along with Go Set a Watchman (this manuscript was recently found and will be released in July 2015). Tale of Two Cities will take place the month of October. 5. New Business 5.1. National Library Week (April 12-18) – The library director stated that they hope to have the video she mentioned earlier (above) ready to show to the public at the beginning of national library week; and then the Foundation Games are being held at the end of the week. She asked the board if they had any ideas for this event. Chair Collins asked if the library had a banner for this; at this time the director didn’t think they did. The director suggested the y get a proclamation from the City Council for National Library Week. Chair Collins suggested announcing it on the City’s Facebook page and to do a daily fact about the library. The director asked if the board had any ideas for that week and Chair Collins asked if the library could get bags to give away; or make up a goody bag with some of the stuff left over from the board events. She also suggested a poster contest on why you love your library. Trustee Freeman suggested giving a discount on fines – or cap the amount of forgiven fines. Trustee vanVoorst suggested the library have cookies and coffee available for the patrons. Director Moreno stated she would discuss it with the Management Team. 5.2. Foundation Games (April 17 & 18) – The library director has been in touch with the community services director and they are working on the location for the library’s table at this event . The community services director stated that the prize wheel is not needed for this event, and that they will provide one table and two chairs. She stated that the library could bring a pop-up tent. Chair Collins suggested the library hold some type of a contest or game for the siblings to do while their family members are participating in the foundation games. She also suggested doing a story time and thought it would be nice to give away prizes as well. Director Moreno stated that Children’s has a beanbag toss game they could bring. She also mentioned that they are looking into giving out “computer” cards (which is restricted to computer use only at the library). This would then require the person to come into the library to have it changed in order to borrow items. She stated they plan to have two staff members working the table for each day. Chair Collins asked if the board was needed to work the event; Director Moreno stated that they can stop by if they want. Chair Collins thought it would be a good idea for the Board to be there for support of the library and to have a presence. Director Moreno said she would keep the board informed on this and then they can decide if they want to attend. 5.3. Approval of Policy Updates – The policy committee continues to update all library policies to ensure they are consistent with the library’s mission statement and current practices. 5.3.1. Request for Review of Library Materials Two minor grammar changes to the form (not the policy) 5.3.2. Collection Development A few minor grammar changes, and wording changes to be consistent throughout the document. 5.3.3. Fines & Fees One punctuation correction Motion to approve the revised policies with the changes as noted above: Freeman Second: vanVoorst Ayes: Collins 6. Library Happenings (all take place at OPL unless otherwise noted) 2/23 Monday Mysteries: Smilla’s Sense of Snow by Peter Hoeg, 2pm 2/23 Booktalk, 7pm 2/24 Play-Along-Songs for young children, 11am @ Taft 2/27 Plan a Community Event, 4pm 2/28 Ukulele Soup, 11am 3/2 Paws to Read, 3:30pm @ Taft 3/2 Floral Designs, 6:30pm 3/5 Tween book club: Percy Jackson and the Olympians - Titan’s Curse, 3:30pm 3/6 Musical Storytime, 11am 3/7 Taking Better Family Photos, 10:30am 3/9 Conversation Club, 6:30pm 3/14 A Wee Bit of Ireland, 2pm 3/18 Preserving your Photographs, 7pm 3/20 Musical Storytime, 11am 7. Public Comment (none) 8. Adjournment (4:58 pm) Motion: vanVoorst Second: Freeman Ayes: Collins The next Board of Trustees meeting Monday, March16, 2015; 3:15pm Orange Public Library & History Center – Rotary Room