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01.19.2015 Library Board of Trustees Minutes - ApprovedCITY OF ORANGE LIBRARY SERVICES DEPARTMENT ORANGE PUBLIC LIBRARY BOARD OF TRUSTEES MINUTES Monday, January 19, 2015; 3:15 p.m. 1. Call to Order / Pledge of Allegiance (3:21pm) 1.1. Roll Call Present: Nancy Collins, Patti vanVoorst, Joyce Monsees; Library Staff: Director Yolanda Moreno, Acting Assistant Director Amy Harpster, and Julie Eriksen Absent: Steve Freeman 1.2. Approval of Meeting Minutes dated November 17, 2014 Motion: Monsees (with correction to item 2.1.4 - the dates for the Foundation Games are actually 4/17 & 18) Second: vanVoorst Ayes: Collins 2. Library Director’s Report 2.1. Monthly Report 2.1.1. Jonell Schlund resigned from the Library Board of Trustees and the Foundation Board due to extended family commitments. She sent a letter dated January 8, 2015 thanking the library for the opportunity to serve. 2.1.2. There was discussion on the terms of office for the Library Board of Trustees. According to Ms. Eriksen’s records, terms for both Chair Collins and Trustee vanVoorst had expired on 6/30/2014. To date, the Council has not reappointed them, however Director Moreno stated that they are in the process of doing that. Trustee Freeman’s term expires on 6/30/15 and Trustee Monsees on 8/14/15. The City Clerk’s office stated that the Board should still continue in their regular duties as a trustee, and that this is just a formality. 2.1.3. The library’s Local History Librarian, Lizeth Ramirez, is being honored with the Glassell award from the Orange Community Historical Society (OCHS) this Thursday night. Director Moreno and Ms. Eriksen will be in attendance. 2.1.4. The Orange City Manager has announced he is retiring; the City Council asked him to stay through the March City Council meeting and he has agreed. Assistant City Manager Rick Otto will serve as “Acting” City Manager as the City prepares for the recruitment process. 2.1.5. Staff is still working with Fullerton Library on “Tale of Two Cities” and should have their book selection for this program by the next board meeting. 2.1.6. Staff is working hard on the FY 15/16 budget – which is due to the City Manager the first week in February. One of the new things in their budget is in the Capital Improvement Projects – putting money aside for new self-checks at Main (they are 8 years old) and security gates; and perhaps self-checks and security gates at the branches. 2.1.7. Director Moreno received the dates for the Foundation Games – they will be held on April 17 & 18 at Fred Kelly Stadium. Director Moreno stated that she is working with Doug Willits and Susy Cunningham so the library can participate in this event. The library was told they will have a table and two chairs set up for them, and that they can bring their own tent if they wish. They were also told that the prize wheel was not needed at this event. The library is deciding what they want to do for this event (what flyers to provide and/or activities, if any). Chair Collins suggested the library hold a story time. She also asked if the library could provide library cards at the event (using the internet with iPads). Director Moreno replied that there might be an issue getting a mobile app to do this. Chair Collins stated that she will be at the event at 7:00 a.m. and could help with the library set up if needed. 2.1.8. The Volunteer Recognition Reception is scheduled for April 11, 2015 from 11:30am-1pm. 2.2. Financial Report – the Library is right on track with 48.4% of the budget spent, and they are half-way through the fiscal year. 3. Board Reports 3.1. Report from Chair Collins – Chair Collins came across some great articles while reading the Voice (a newsletter produced by ALA/United for Libraries): 1) Discover & Go, a nationally recognized partnership between libraries and museums that offers library cardholders free and low-cost tickets to world-class museums, theaters, aquariums, zoos and science centers (www.discoverandgo.org). 2) First Look Book Club offered by Random House and DearReader.com offers daily excerpts from just-published books (www.tinyurl.com/FirstLookBookClub); get a first look before committing to a book . 3) A fundraising idea from Cupertino Library Foundation titled “90 Reasons to Love Your Library” that allows patrons to share why they love their library - and donating $1 per reason. Chair Collins will be giving this last one to Julie Kramer with the Foundation. 3.2. Report from Orange Public Library Foundation - reported by Director Moreno 3.2.1. The gala is being held on March 29 at Chapman University – it will be a Beatles Tribute called “With a Little Help from your Friends” and the cost is $125/pp ($225/couple). The Foundation will be honoring two groups at the gala: 1) The Irvine Company (for donating property to the County), and 2) OC Bakery. 3.2.2. Ann McPherson made a $7,500 donation to the Library Foundation. 3.2.3. Richard Walker made his annual $1,000 donation to the Library Foundation; his wife Pat was a clerk at the library. 3.2.4. Don Robinson’s wife made a $200 donation to the Foundation, which was given to the library to be used for the Homework Center. 3.2.5. The Foundation provided funds to the library from last year’s gala event “Raise Your Paddle” to purchase a new scanner for Local History as well as new computer chairs. 3.3. Report from Friends of the Library (FOPL) – reported by Director Moreno 3.3.1. The Friend’s board members were reappointed. 3.3.2. Their next book sale will be at the end of May (they prefer earlier in the year but the Community Room was already booked). The board discussed whether or not they should continue with their book sales; some felt it was too much work, and some thought the boutique sale did well and that maybe they just focus on that type of book sale. The board also agreed that book sales at the branches was not worth the time and effort. Chair Collins suggested that the Friend’s invite their members to help with the book sales by posting something in their newsletter. She said that she would be willing to help with the book sales. 3.3.3. The Treasurer stated they made $71,000 last year (most of that is from sales in the bookstore). 3.4. Reports from Trustees - (none) 4. Old Business 4.1. Read Around the Circle – Chair Collins was asked to provide a plan to the Library Director for this proposed program. Chair Collins stated that she worked on this plan with former Vice Chair Schlund. They hoped this could take place from mid-March to mid-April with a celebration taking place during National Library Week (which is mid-April). The plan is to allow the stores in the “plaza” two days during this month-long period to read to kids at their stores (the dates and the books would be selected by the stores). She went on to say that at the end of the event the City Council could read to the kids during the “celebration” that will take place at the library when the event/program is over. She continued that “passport” cards could be made so the kids complete for each store they visited that is participating. Chair Collins stated that she & Vice Chair Schlund came up with 10 vendors that would participate and she would visit these stores to find out if they will participate (these stores were named: Paris in a Cup, Enchanted Florist, Army/Navy Store, Chocolate Factory, The Toy Store, Watson’s, Schroeder’s). Trustee vanVoorst thought that some of the stores would be too small to have kids come inside, and also questioned allowing the stores to pick their dates/times & books. She also asked about the age group for the books and how will that would be decided. Chair Collins said that the logistics have not been figured out yet. Director Moreno questioned who would be reading the books at the stores? Chair Collins said it would be the stores decision who would read. Director Moreno expressed some concern about this. She was also concerned with allowing the stores to pick their own date/time. She stated that it shouldn’t be up to the stores to make these decisions, and that the library would have to make the guidelines for this event. Trustee Monsees asked what the draw would be to get the kids to go to the stores. She also suggested doing a progressive story at Christmas time; selecting one book in which parts of it are read by each store participating – all done within one day. Everyone liked this idea as well. Director Moreno stated she would like to bring this all back to her management team to discuss further and get their feedback. 4.2. Technology Grants for Libraries (Board to provide feedback) The trustees discussed some of the grants that were on the list provided by Chair Collins but established that they were not geared towards the library. Director Moreno stated that researching grants takes a lot of time and unfortunately at this time she cannot devote a staff member to do this. Chair Collins suggested the Trustees research the grants for the library and provide those that OPL could best benefit from. Trustee vanVoorst asked Director Moreno to forward any articles or newsletters that she receives relating to grant opportunities so they may research them. 5. New Business (none) 6. Library Happenings (all take place at OPL unless otherwise noted) 1/19 Paws to Read, 3:30pm 1/19 Booktalk, 7pm 1/20 Tech Talk, 7pm 1/21 Local Authors Visit: Alane Adams & Valerie Noble, 6pm 1/22 Winter Storytime, 4pm @ Taft 1/24 Ukulele Soup, 11am 1/24 Frozen Celebration, 2pm 1/26 Monday Mysteries Book Club: Deal Breaker by Harlan Coben, 2pm 1/26 Research the History of your House, 7pm 1/28 Anime Nights, 6pm 1/31 One Pot Cooking class, 10:30am 1/31 The Princess and the Pirates Puppet Show, 3pm @ Elmo 2/2 Crafty Monday – Create a Card for your Valentine, 6:30pm 2/4 Teen Yu-Gi-Oh tournament, 6pm 2/5 Tween Book Club Percy Jackson and the Olympians - Sea of Monsters, 3:30pm 2/6 Musical Storytime, 11am 2/7 Lego Program, 2pm 2/9 Family Bilingual Storytime, 6pm 2/9 Conversation Club, 6:30pm 2/11 Paws to Read, 3:30pm at Elmo 2/11 Teen Valentine’s Day Craft, 4pm 2/14 Lego Movie, 2pm 2/17 Tech Talk, 7pm 2/20 Musical Storytime, 11am 2/23 Monday Mysteries Book Club: Smilla’s Sense of Snow by Peter Hoeg, 2pm 2/23 Booktalk, 7pm 2/24 Play-Along Songs for Young Children, 11am @ Taft 7. Public Comment (none) 8. Adjournment 4:41pm Motion: Monsees Second: vanVoorst Ayes: Collins The next Board of Trustees meeting Monday, February 23, 2015; 3:15pm Orange Public Library & History Center – Rotary Room (NOTE: this meeting is one week later than the regularly scheduled date due to Presidents’ Holiday)