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04-01-1997 Council Minutes Adj RegularAPPROVED BY THE CITY COUNCIL ON APRIL 8, 1997 CITY COUNCIL MINUTES OF AN ADJOURNED REGULAR MEETING ORANGE, CALIFORNIA April 1, 1997 The City Council ofthe City of Orange, California convened on April 1, 1997 at 5:00 P.M. in an Adjourned Regular Meeting in the Council Chambers, 300 E. Chapman Avenue, Orange, California. 5:00 P.M. SESSION 1. OPENING 1.1 PLEDGE OF ALLEGIANCE TO THE FLAG Led by Councilman Alvarez 1.2 ROLL CALL COUNCILMEMBERS PRESENT - Murphy, Slater, Mayor Coontz, Spurgeon, Slater ABSENT - None PLANNING COMMISSIONERS PRESENT - Smith, Romero, Carlton ABSENT - Bosch, Pruett 2. CONSENT CALENDAR 2. 1 Declaration of City Clerk, Cassandra J. Cathcart, declaring posting of City Council agenda of an Adjourned Regular Meeting of April 1, 1997 at Orange Civic Center, Main Library, Police facility at 1107 North Batavia, the Eisenhower Park Bulletin Board and summarized on Time Warner Communications; all of said locations being in the City of Orange and freely accessible to members of the public at least 72 hours before commencement of said adjourned regular meeting.ACTION: Accepted Declaration of Agenda Posting and authorized its retention as a public record in the Office of the City Clerk.MOTION - Murphy SECOND - Slater AYES - Murphy, Slater, Mayor Coontz, Spurgeon, Slater Item 2.1 was approved as recommended. END OF CONSENT CALENDAR 3. REPORTS FROM MAYOR COONTZ - None PAGE 1 CITY COUNCIL MINUTES April 1, 1997 4. REPORTS FROM COUNCILMEMBERS - None 5. REPORTS FROM BOARDS, COMMITTEES, AND COMMISSIONS - None 6. ADMINISTRATIVE REPORTS - None 7. REPORTS FROM CITY MANAGER 7.1 Report on the Seven Year Capital Improvement Program The City Manager presented the proposed Capital Improvement Program (CIP) budget,indicating $24 million would be invested in capital improvements this fiscal year, and more than 75 million for the 7-year period. The following departments presented their proposed CIP projects: Public Works Department, Community and Library Services Department, Fire Department, Police Department, and Economic Development Department.Councilmembers and Planning Commissioners presented questions to staff. Responses were as follows:Public Works Department The Director of Public Works stated that ten projects applications were submitted for Measure M funding with a value of$6 million; approval was received on nine of the ten with a value of over 4 million and funding is reflected in the CIP through the year 2002. The tenth project application submitted was for the widening of Main Street from Culver to Chapman.Mayor Coontz requested a program be started to provide the local newspapers, cable, web, etc.and the Council with information on public works projects throughout the City.Carole Walters, 534 N. Shaffer, expressed concerned with the voltage and poor quality ofthe lighting being used in Old Town. The City Manager replied that CDBG funds will be used for lighting improvements in poorly lit areas that qualify for the funds, primarily to provide a higher level of security. CDBG monies can not be used on arterial streets. The Director of Public Works responded the new lighting system will be a safer, lower voltage lighting system.Community and Library Services Department The Director of Community/Library Servicesstated that the Main Library building is not physically able to handle a second story and indicated he is not aware of any studies that have been done to retrofit the building for a second story. Closing the west side patio area of the Main Library and mezzanines were discussed in order to increase the Library's square footage. The consultant for the project indicated mezzanines would be inadvisable. The internal renovation of the Library was the primary focus, indicating parking issues are the difficulty with the expansion.The community room will no longer be at the Main Library. There has not been much communication in regards to the Peralta site gymnasium. Liability issues are a concern with utilizing various sites for use as a community room. The City budgeted for the zoo at Eisenhower Park but indicated the City needs to be out ofthe zoo business.PAGE 2 CITY COUNCIL MINUTES April 1, 1997 7. REPORTS FROM CITY MANAGER (Continued) The City Manager indicated the City is continually working with the County Waste Management staff on future remediation costs and studies for the former landfill site located on the southwest corner of Chapman and Y orba. The high-end estimated cost to reclaim the site is approximately 60 million.In response to Barbara DeNiro, the Director of Community/Library Services replied that the City will ensure that the restroom facilities will be open at the school districts in the areas the City is active in.The City Manager indicated that Strawberry Field monies are being used for some of the projects which will come from the close of the escrow and that those projects will be identified.Planning Commissioner Tita Smith requested that Pitcher Park receive bricks from the Plaza Park renovation and suggested community involvement on the input on the design.Fire Department Councilman Spurgeon commented for the record:My concern is that we have up-to-date, especially aerials, over there at Station 6 by the time that The Mills becomes operational, and not just a reserve truck over there, even if we have to re-deploy where our truck companies are, and that may be in the future, based on your judgment. I don't want us, we got into a situation back in the mid-80's where we, even though we weren't in a recession then, we let our equipment, for whatever reason, start going down. And then we had,during the recession, we had to make a lot of sacrifices and start bringing in these new trucks and engines. And I just don't want to see us get into a situation like that again. I know they are big ticket item, especially the aerials. We all know that; half a million dollars, at least. The point is -we can't let that get behind or we'll never catch up again."Mayor Coontz requested clarification on CIP text relating to the temporary buildings being moved, Fire Stations 2, 3, and 8.Mayor Coontz requested a survey of all possible community room sites.In response to Mayor Coontz, the City Manager reported that Public Works is making huge progress into the formatting of the GIS maps, which take a lot of energy and staff time. The maps will be beneficial for disaster planning and management. The Assistant to the City Manager is addressing the issue of the stabilization of the mainframe.NOTE: The tape from this meeting is on file in the Office of the City Clerk.8. LEGAL AFFAIRS - None CITY COUNCIL MINUTES 9. ORAL PRESENTATIONS - None 10. ADJOURNMENT MOTION SECOND AYES April 1, 1997 Mayor Coontz Murphy Murphy, Slater, Mayor Coontz, Spurgeon, Alvarez The City Council adjourned at 6:40 p.m.ASSANDRAJ.CITYC i / p' JOANNE COONTZ MAYOR PAGE 4