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RES-10525 Modifying Records Retention ScheduleRESOLUTION NO. 10525 A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF ORANGE MODIFYING A RECORDS RETENTION SCHEDULE. WHEREAS, the City Clerk is responsible for the administration and management of City records and public records and their retention as determined by their legal, fiscal, administrative and archival value; and WHEREAS, Sections 34090 and 34090.5 of the Government Code of the State of California provide for the disposition of City records and public records; and WHEREAS, Section 34090.7 of the Government Code of the State of California provides for the destruction of duplicate City records and public records that are no longer needed for reference, and in a manner prescribed by the legislative body of the City; and WHEREAS, on August 14, 2001, the City Council approved Resolution No. 9499 which adopted a Records Retention Policy and Retention Schedule for the purpose of aiding in the administration and management of City records and public records, including procedures for reviewing and approving requests for records destruction; and WHEREAS, additions and modifications are recommended to the current Retention Schedule to reflect documents which have been added to the Schedule and to more accurately reflect updated City and department policies; and WHEREAS, the Records Retention Schedule, attached hereto as Exhibit A and incorporated herein by this reference, itemizes records maintained by each department of the City specified; and WHEREAS, each record series contained in the attached Records Retention Schedule has been examined and approved for retention or destruction by the City Attorney, the City Clerk and the appropriate Department Head. NOW THEREFORE, BE IT RESOLVED by the City Council of the City of Orange as follows: Section 1. The records retention Schedule in the form attached to this Resolution as Exhibit "A" and made a part hereof by reference, is hereby approved and adopted. Section 2. The City Clerk is hereby authorized and directed to retain and destroy records identified on the Records Retention Schedule and in accordance with Government Code Section 34090, et seq., the retention schedules set forth therein, and the procedures contained in the Records Retention Policy, including the prior obtainment of the approval of the City Attorney of the Annual List of records Destruction provided by the Department Heads. Section 3. Amendments, modifications and /or supplements to the Records Retention Schedule shall only be authorized by resolution of the City Council. Section 4. Nothing contained in this Resolution authorizes the destruction of the following City records and public records. a. Records affecting the title to real property or liens thereon. b. Court records. C. Records required to be kept by statute. d. Records less than two (2) years old. e. The minutes, ordinances and resolutions of the City Council of the City of Orange or of any City advisory body, board, committee or commission. ADOPTED this 14 day of December, 2010. ATTEST: Mary y, City Clerk o tprange I MARY E. MURPHY, City Clerk of the City of Orange, California, do hereby certify that the foregoing Resolution was duly and regularly adopted by the City Council of the City of Orange at a regular meeting thereof held on the 14 day of December, 2010, by the following vote: AYES:COUNCIL MEMBERS:Whitaker, Smith, Cavecche, Dumitru, Bilodeau NOES:COUNCIL MEMBERS:None ABSENT:COUNCIL MEMBERS:None ABSTAIN:COUNCIL MEMBERS:None Mary E urphy, City Cl Orange 2