2001 - March 5
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Planning Commission
City of Orange
PRESENT: Commissioners Carlton, Pruett, Romero, Smith
March 5, 2001
Monday - 7:00 p.m.
ABSENT: None
STAFF
PRESENT: Karen Sully, Planning Manager,
John Godlewski, Principal Planner,
Gary Sheatz, Assistant City Attomey,
Roger Hohnbaum, Assistant City Engineer, and
Sue Devlin, Recording Secretary
IN RE: ITEM TO BE CONTINUED OR WITHDRAWN
1. MINOR SITE PLAN REVIEW 152-00 AND NEGATIVE DECLARATION 1646-00 - ROBERT &
THERESA BEARD
A request to construct a second unit and the conversion/partial demolition of an existing detached
accessory structure into a garagelworkshop. The site is located at 525 South Orange Street. This item
was continued from the December 4,2000 and the January 15, 2001 Planning Commission meetings.
NOTE:
This project is categorically exempt from the provisions of the California Environmental Quality
Act.
The applicant requested that the proposed project be continued indefinitely to allow him additional time to
revise his plans.
MOTION
Moved by Commissioner Romero and seconded by Commissioner Pruett to continue Minor Site Plan
Review 152-00 and Negative Declaration 1646-00 indefinitely.
AYES:
NOES:
Commissioners Carlton, Pruett, Romero, Smith
None
MOTION CARRIED
IN RE:
CONSENT CALENDAR
2. Approval of the Minutes from the Meeting of February 5,2001.
MOTION
Moved by Commissioner Romero and seconded by Commissioner Pruett to approve the Minutes of
February 5, 2001.
AYES:
NOES:
Commissioners Carlton, Pruett, Romero, Smith
None
MOTION CARRIED
IN RE:
NEW HEARINGS
3. CONDITIONAL USE PERMIT 2364-01 - TOYOTA OF ORANGE
A request to allow the construction of a five-bay car wash/auto detailing structure and two buildings for
storage of equipment and supplies at an existing auto dealership. The site is located at 1400 North Tustin
Avenue.
Planning Commission Minutes
March 5, 2001
NOTE:
This project is categorically exempt from the provisions of the California Environmental Quality
Act.
Chris Carnes, Senior Planner, presented a request by Toyota of Orange for a conditional use permit to
allow the construction of five car wash service bays to be used for car washes and auto detailing, and the
construction of two small storage buildings south of their present building. The dealership was doubled in
size in 1966 and included the incorporation of the Trenton Street right of way as part of the dealership. At
that time, the dealership building was expanded. Recently, the Staff Review Committee approved minor
additions onto the front of the building for an enlarged showroom and for the remodeling of the main
building. In addition to that, the applicant wanted to include the car wash/auto detailing bays and the
storage buildings; however, the SRC felt that should be included with the conditional use permit
application under a separate submittal. The DRC has reviewed the proposed buildings and has
recommended Planning Commission approval. There are 13 conditions of approval thai apply to the new
car wash and storage buildings.
In response to a question by Commission Romero regarding the number of bays, Mr. Carnes explained
that the site plan shows six bays, but the porter bay is for the storage of supplies. It will not be used for car
wash or auto detail. There are only five car wash/auto detail bays.
Chair Smith questioned the specifics of the structure designed for the actual car wash area. There are no
specified design elements in the staff report other than it being described as a structure that will be
covered with a gray awning with white supports. She would like clarification on the design of the bays. A
landscape plan was not provided in the Commission's packets.
Mr. Carnes said the bays will be divided by a block wall and the awnings will be held up by a metal piping
framework. The applicant is required to get a building permit for the structure. Because Toyota of Orange
is an existing dealership, new landscaping will be required along a 5 foot strip along the southern property
line. The DRC will be reviewing the final landscape plans to assure that the City's minimum standards will
be met.
The public hearing was opened.
Bill Mason, of WMA Architecture in Costa Mesa, represented Toyota of Orange. Phase 2 of their project is
presented for review and approval by the Planning Commission, which consists of a car wash/detailing
building. There are five bays. Two bays will be used for detailing and three bays will be used for washing.
The sixth bay is used for storage goods and materials. On the south side of the property there is a storage
building, adjacent to a trash enclosure. There are also two other contiguous buildings consisting of a parts
and oil room. Their intent is to take the existing oil room that is on the south side of the building that is
enclosed with a masonry wall and a screened chain link fence, and basically enclose it so that all of the
uses that are exposed to the outside will be enclosed in the oil room. Within that room they have four
tanks. One tank will store new oil and another tank will house the waste oil. It will be held until an outside
source comes in and takes it off site. Within that room there is also a tank for the auto transmission fluid
waste and then the waste coolant. It is essentially a storage room for oil and a storage room for waste.
There is also a compressor in that room and a dryer. They plan on making improvements to the existing
facilities that are there. Currently the car wash takes place outside on the lot. The oil is already there and
the storage building is proposed to be behind the chain link fence that is currently existing. He explained
how the car wash building will be constructed. The material that will be used is light to medium gray fabric
that is like a woven plastic type of mesh canvas. They will present back to the DRC landscape plans for the
southerly area of the property, which includes ground cover, shrubs and some sort of trees. There is
striping currently on the lot, but they will be re-striping that area to include the required number of vehicles
to meet code requirements. The applicant read the conditions of approval in the staff report and
questioned condition 6 about the wording for storage vs. oil room. They would like the condition to state,
"Additional storage and car wash/detailing uses, and to delete the word oil." It is their intent to use one of
the storage rooms as an oil room. The oil room is subject to review by the EPA.
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Planning Commission Minutes
March 5, 2001
The Commission had a few concerns about the noise factor on the site. However, there have been no
complaints. And, the building is proposed to be enclosed, which will help to alleviate noise from carrying
over to the residences.
Ron Sullivan. 27710 Jefferson Avenue. Temecula, spoke on behalf of the owner of the property, the
FISher Family Partnership. Toyota of Orange actually leases the property. The Fisher Family Trust owns
the mobile home park that is adjacent to the dealership. He voiced two concerns expressed by the
owners: They are required to dedicate an easement for the signalization of the driveway. The Trust that
owns the mobile home park owns that access. They wonder what that easement is. Toyota of Orange
cannot sign that. The other concern is that they are still trying to obtain the agreement for the access that
goes out onto Trenton. They were looking to reserving some space where the storage building is for the
auto parts as an alternate access that is adjacent to a public alley. The owners have not had enough time
to sit down with Toyota of Orange to find out what is going on.
Mr. Hohnbaum responded to Mr. Sullivan's concern about the easement for the signalization of the
driveway. Condition 8 is to be able to put certain types of traffic control equipment into that signalized
access driveway; specifically, traffic signal loops. The City's concern is with the easement which the City
can legally control to prohibit parking of vehicles over the traffic loops.
Mr. Sheatz was not sure the existing easement shows up on the plans. He believed there would have to
be a private party civil action for the easement. The tenant on the property can only grant what they have
an interest in. He didn't know what type of agreement exists between the partnership and the dealership.
Commissioner Pruett clarified that if the Commission takes action to approve the conditional use permit
with the conditions of approval listed in the staff report, that does not mean that the property owner has to
execute the appropriate document. It's still an issue between the applicant and the property owner.
Mr. Mason has not had any discussions with Toyota of Orange, nor did he know of the agreement
between the two parties. He suggested the two parties get together and voice their concerns. He could
not at this point speak for Toyota of Orange as to whether or not they would be willing to relocate their
buildings or eliminate them in order to accommodate a potential future easement onto the property. He
also amended his statement made earlier as to agreeing to the conditions. There are some mitigating
measures that he cannot address.
The public hearing was closed.
Mr. Sheatz said that the Planning Commission could move forward at this time with the understanding that
if the applicant is unable to satisfy all of the conditions for the dedication, that the item would not be
approved. This will create some confusion because a condition could not be satisfied. The more prudent
way to handle this would be to ask the applicant if he were willing to continue the hearing in order to allow
them sufficient time to sit down with Mr. Sullivan to work out the conditions of approval.
The Commission would like clarification on this issue before making a decision about the easement. Mr.
Mason agreed to a continuance to clarify the easement issue. Conditions 6 and 8 need to be addressed.
Ms. Sully would like to see an ownership map plotted on the site, indicating where the easements are
located. Mr. Carnes would like to have a notarized letter from the property owner agreeing to the
dedication of the easement. Staff will talk to the Fire and Building Departments to find out what the EPA
requires for ihe oil storage. And, also get the final landscape plan back to the Commission.
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Planning Commission Minutes
March 5, 2001
MOTION
Moved by Commissioner Romero and seconded by Commissioner Carlton to continue Conditional Use
Permit 2364-01 to the meeting of April 16, 2001.
AYES:
NOES:
Commissioners Carlton, Pruett, Romero, Smith
None
MOTION CARRIED
IN RE:
MISCELLANEOUS
4. CONSIDER ADJOURNMENT TO A DATE SPECIFIC FOR A STUDY SESSION TO REVIEW THE
GENERAL PLAN AND ZONING FOR THE 300/400 BLOCKS OF SOUTH GRAND STREET.
The Commission agreed to meet on Monday, March 12, 2001 at 5:30 p.m. to review the General Plan and
Zoning for the 300/400 blocks of South Grand Street.
IN RE:
ADJOURNMENT
Moved by Commissioner Romero and seconded by Commissioner Carlton to adjourn to a study session
on Monday, March 12, 2001 at 5:30 p.m. The meeting adjourned at 7:55 p.m.
AYES:
NOES:
Commissioners Carlton, Pruett, Romero, Smith
None
MOTION. CARRIED
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