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2011 - September 7Planning Commission Meeting Minutes Planning Commission APPROVED City of Orange i1 PRESENT: Commissioners Buttress, Gladson, and Steiner ABSENT: Commissioners Grangoff and Merino September 7, 2011 Page 1 of 4 September 7, 2011 Wednesday 7:00 p.m. STAFF PRESENT: Ed Knight, Assistant Community Development Director Dan Ryan, Historic Preservation Planner Gary Sheatz, Assistant City Attorney Sandi Dimick, Recording Secretary ADMINISTRATIVE SESSION Chair Steiner opened the Administrative session @ 6:51 p.m. Planning Department Administrative Assistant Jackie Bateman stated that there would be a briefing on the upcoming re- zoning item. She would provide available dates to the Commissioners and put together a schedule. Chair Steiner stated there was one item on the agenda that did not appear to be controversial. Regarding the consent item of the minutes from the Planning Commission Meeting of August 15, 2011, Commissioner Buttress had not been present at that meeting and could record an abstention. He and Commissioner Gladson would vote on the item. Chair Steiner asked with the upcoming re- deployment of Commissioner Merino for several months would another Commissioner be appointed. Assistant Community Development Director Ed Knight stated he was not certain if the seat would remain vacant during his absence. Chair Steiner asked if an interim person would be appointed. Assistant City Attorney Gary Sheatz stated the City Council could appoint a new person to the Planning Commission for the period that Commissioner Merino was absent, with Commissioner Merino being re- appointed upon his return. Chair Steiner stated there had been a messy situation that had occurred in the City of Santa Margarita with only 4 members on their board. Mr. Sheatz stated the situation of Commissioner Merino's absence had been mentioned to the City Council Members and the issue that occurred in Santa Margarita was different as the issue had occurred with elected officials and not appointed members. Mr. Sheatz stated that there was a provision for removal based on a number of absences, however, that could be a political issue due to the fact that Commissioner Merino's absence was due to service for his Country. Commissioner Buttress stated that she believed they would come up with something amicable for all parties. Chair Steiner stated he would not want to get into a situation on an item or issue that was controversial without a full Commission. Mr. Knight stated the re- zoning item coming up could raise some issues. Planning Commission Meeting September 7, 2011 Page 2 of 4 Chair Steiner asked if there were any other large items coming up? Mr. Knight stated the Chapman University Core Classroom Expansion was being heard by the Design Review Committee and that should come before the Planning Commission within a month. There was a Variance regarding a height requirement and that was the reason it would go before the Planning Commission. He stated that the atrium area would be filled with classrooms along Palm. Commissioner Gladson stated that she would share information regarding street closers with the public, as she believed it would be of value to them. Mr. Knight asked if she was referring to the closure on Prospect and Collins. Commissioner Gladson stated south bound travel was restricted on S. Bond and there were closures along Bond. Chair Steiner asked if there was anything further to discuss. There was no further discussion. Administrative Session adjourned @ 7:00 p.m. PUBLIC PARTICIPATION None REGULAR SESSION Consent Calendar: (1) APPROVAL OF MINUTES FROM THE REGULAR SCHEDULED MEETING OF AUGUST 15, 2011 Commissioner Gladson made a motion to approve the minutes from the regular scheduled Planning Commission Meeting of August 15, 2011 as written. SECOND: Commissioner Steiner AYES: Commissioners Gladson and Steiner NOES: None ABSTAIN: Commissioners Buttress ABSENT: Commissioner Grangoff and Merino MOTION CARRIED Planning Commission Meeting September 7, 2011 Page 3 of 4 (2) MINOR SITE PLAN REVIEW NO. 669 -11 & DESIGN REVIEW COMMITTEE NO. 4555-11-LUKE RESIDENCE The applicant proposed to construct a 640 square foot accessory second unit on a lot that contains an existing 1917 Craftsman Bungalow residence and two -car garage. LOCATION: 481 S. Center Street NOTE: The proposed project is categorically exempt from the provisions of the California Environmental Quality Act (CEQA) per State CEQA Guidelines Section 15303 (Class 3 — New Construction or Conversion of Small Structures). RECOMMENDED ACTION: Adopt Planning Commission Resolution No. 1611 approving the construction of a new one -story accessory second unit within the Olde Town Orange Historic District. Historic Preservation Planner Dan Ryan presented a project overview consistent with the Staff Report. Chair Steiner opened the item for any questions for Staff? There were none. Chair Steiner invited the applicant to address the Commission. Nicholas Reich, address on file, stated he wanted to get started on the project and was hoping to get it approved. Chair Steiner opened the item for any questions to the applicant. There was none. Chair Steiner brought the item back to the Commission for further discussion or action. Commissioner Gladson made a motion to adopt PC Resolution No. 16 -11, approving MSPR No. 669 -11 and DRC No. 4555 -11 -Luke Residence, subject to the conditions contained in the Staff Report and noting the item was categorically exempt from CEQA. SECOND: Commissioner Buttress AYES: Commissioners Buttress, Gladson, and Steiner NOES: None ABSTAIN: None ABSENT: Commissioners Grangoff and Merino MOTION CARRIED Planning Commission Meeting (3) ADJOURNMENT: September 7, 2011 Page 4 of 4 Adjournment to the next regular Planning Commission Meeting scheduled for Monday, September 19, 2011. Commissioner Buttress made a motion for adjournment to the next regular scheduled meeting of the Planning Commission on September 19, 2011. SECOND: Commissioner Gladson AYES: Commissioners Buttress, Gladson, and Steiner NOES: None ABSTAIN: None ABSENT: Commissioners Grangoff and Merino MOTION CARRIED Meeting Adjourned @ 7:07 p.m.