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2015 - January 19Planning Commission January 19, 2015 Minutes Planning Commission City of Orange January 19, 2015 Monday 7:00 p.m. PRESENT: Commissioners Steiner, Buttress, Cathcart, Correa, and Gladson ABSENT: None STAFF PRESENT: Leslie Roseberry, Planning Manager Gary Sheatz, Senior Assistant City Attorney Robert Garcia, Senior Planner Sharon Penttila, Recording Secretary REGULAR SESSION 1.1 CALL TO ORDER: Chair Steiner called the meeting to order at 7:04 p.m. 1.2 FLAG SALUTE: Commissioner Correa led the flag salute. 1.3 ROLL CALL: All Commissioners were present. 1.4 PUBLIC PARTICIPATION None 1.6 CONTINUED OR WITHDRAWN ITEMS: None 1.7.1 PLANNING MANAGER REPORTS None CONSENT CALENDAR: 2.1 APPROVAL OF MINUTES FROM THE REGULARLY SCHEDULED MEETING OF DECEMBER 15, 2014. Motion was made to approve the minutes as written. MOTION: Commissioner Gladson SECOND: Commissioner Correa AYES: Commissioners Steiner, Correa, and Gladson NOES: None ABSENT: None ABSTAIN: Commissioners Buttress and Cathcart 1 Planning Commission January 19, 2015 NEW HEARINGS: 3.1 GENERAL PLAN AMENDMENT NO. 2014 -02, ZONE CHANGE 1259 -11, SPECIFIC PLAN NO. SPLAN -0002, DESIGN REVIEW COMMITTEE NO. 4209- 07, AND ENVIRONMENTAL REVIEW NO. 1827 -11 - SALEM LUTHERAN CHURCH AND SCHOOL The applicant is proposing a Specific Plan for Salem Lutheran Church and School which provides for a redesign of the church and school campus with a new approximately 23,000 SF worship center that includes a 590 seat sanctuary, conference /meeting rooms, sacristy, offices, choir /music rooms, storage, childcare, other ancillary /administrative rooms and the construction of a new preschool. In order to accommodate the new worship center, the existing sanctuary building, the preschool building and vacant structure will be demolished. Existing on -site infrastructure related to storm water, water quality management, vehicle circulation, and parking design are also part of the redesign. As part of this proposed project, a General Plan Amendment, Zone Change and Environmental Review were prepared. LOCATION: 6500 EAST SANTIAGO CANYON ROAD NOTE: The proposed project is subject to environmental review per the provisions of the California Environmental Quality Act (CEQA). The environmental impacts of the project and its project alternatives were evaluated through Environmental Review No. 1827 -11 (Draft Environmental Impact Report (DEIR) State Clearinghouse No. 2011101046, which was prepared in accordance with the provisions of the CEQA per State CEQA Guidelines Section 15070 et seq. and in conformance with the Local CEQA Guidelines. The 45 -day public review period was initiated on February 16, 2012 and would have ended on April 2, 2012. As a result of changes to the Notice of Availability (NOA), the applicant requested that the 45 -day review period be extended. The public review period was extended to April 23, 2012. Copies of the document were available for public review at each of the three libraries within the City limits, at City Hall, and were posted to the Department's web page on the City's web site. Additionally, the NOA and Notice of Completion (NOP) was filed with the State Clearinghouse, the Orange County Clerk, advertised in the Orange City News, posted at the site, and notices were sent. RECOMMENDED ACTION: Adopt Planning Commission Resolution 02 -15 recommending to the City Council certification of the adequacy of Final Environmental Impact Report No. 1827 -I1, State Clearinghouse No. 2011101046 including adoption of the Findings of Fact and Mitigation Monitoring Reporting Program. 2 Planning Commission January 19, 2015 Adopt Planning Commission Resolution 03 -15 recommending to the City Council approval of General Plan Amendment No. 2014- 02, a request to change the General Plan designation of Estate Low Density Residential (ESTR) to Public Facilities and Institutions (PI). Adopt Planning Commission Resolution 04 -15 recommending to the City Council approval of Zone Change No. 1259 -11, a request to change the Zoning from Residential Single Family (R -1 -40) to Specific Plan Public Institution (SP -PI). Adopt Planning Commission Resolution 05 -15 recommending to the City Council approval of Specific Plan No. SPLAN -0002 and Design Review Committee No. 4538 -11. Discussion: Robert Garcia, Senior Planner presented a project overview consistent with the staff report. Gary Sheatz, Senior Assistant City Attorney, for the record, noted a change to the Salem Lutheran Church and School OPA Compromise Specific Plan on page 2 -15 given to the Planning Commission in a memo dated January 19, 2015. The last paragraph should now read as follows: "This Specific Plan will be intended to implement the OPA Plan and the City's General Plan with the proposed General Plan Amendment and will serve as a single regulatory document governing the proposed Project." Chair Steiner submitted a letter from Mr. Tom Davidson into the record. Commissioner Gladson had Mr. Garcia explain the entitlements before the Commission and confirmed that the previous CUP and this Specific Plan request would coincide with each other. Commissioner Correa asked if the CUP limiting growth needed to be changed would have to be amended by the Commission. Mr. Sheatz indicated the applicant would have to amend the Specific Plan which governs the development standards. Chair Steiner thanked Mr. Garcia for the details on the staff report. Chair Steiner wanted to know if the previous CUPs addressed the easement issue on Frank Lane and Mr. Garcia responded that in 1998 the circulation plan had been approved. Chair Steiner opened the public hearing. Frank Elfend, Elfend & Associates, explained what had evolved over the past 8 years in order to bring this project forward. He reviewed the Process Flowchart which summarized the past 8 years working with a variety of staff, the City, the community and the client. He also provided a PowerPoint presentation showing the exhibits that 3 Planning Commission January 19, 2015 correlated with the flowchart. Mr. Elfend became involved with the project in 2008 at which time meetings with the community to listen to their concerns began. An agreement between Salem Lutheran Church and Orange Park Association was reached in 2014. Those who spoke in favor of the project: Laura Thomas Craig Olson Theresa Sears Eric Lamhofer Kim Violette Skip Raymond Julie Beckman Paul Belden Don Bradley Those who spoke in opposition to the project and their concerns: Linda Cunningham • Need a permanent fence separating the neighbor's access from Salem's access • Preschool building not analyzed in CEQA documents • The Bott's Dots will not work • Delivery area needs to be identified • Need a 20 foot wide unobstructed access for the residents on Frank Lane • Loss of property value Bobbie Grayson • Need barrier to separate Frank Lane • No vehicles from Salem on resident's side Tom Grayson • Concern with noise and trash • Project too big for site • Four areas of liability o Frank Lane — the Bott's Dots will do nothing to separate traffic, need a fence to separate traffic o Four way stop at Orange Park Boulevard/Frank Lane intersection o Need a turnaround at end of Frank Lane o Santiago Canyon Road/Orange Park Boulevard intersection needs a turn lane Liberty Grayson • Salem has not worked with the neighbors • DEIR only focused on the Church and not the school • Compliance with the Fire access requirements needed • Additional lane on Santiago Canyon Road needed Mr. Elfend returned to respond to the speakers in opposition to the project. He addressed the three main issues which included the participation process, the meetings with OPA and the separation of Frank Lane. He wanted it noted in the record that an email from Linda Cunningham was received today addressed to Robert Garcia and Leslie Roseberry retracting part of a letter she sent on November 4, 2011 in which she stated they were against a permanent divider on Frank Lane. 4 Planning Commission January 19, 2015 Commissioner Correa had questions on the turnaround at the west end of Frank Lane and whether the diameter would remain the same. Michael Madden, Michael Madden and Associates, responded by saying it would be either a turnaround or a hammerhead which would be determined by the Fire Department during the site review plan process. Mr. Madden explained it would not affect the private road at the west end of Frank Lane. Commissioner Gladson wanted to know what the gating would be for deliveries to the preschool and Mr. Olsen explained they would not come into the preschool. Mr. Craig Olson also explained they have easement rights on the egress and ingress on Frank Lane as do the property owners adjacent to the school. Commissioner Gladson had questions on the circulation pattern on the traffic flow from Santiago Canyon Road onto Orange Park Blvd. and into Frank Lane. Mr. Kyle Mayberry, the applicant's traffic consultant, explained the use of the deceleration lane. He indicated this circulation plan is better than the one that exists currently. Commissioner Correa was told the Botts' dots are 4" made from porcelain with a 2 foot separation, the egress from Santiago Canyon Blvd. is 2 lanes, pickup would occur in the parking lot and there are no obstructions regarding the egress /ingress of the church and school. Mr. Garcia explained the EIR did not increase the student population or traffic. Chair Steiner closed the public hearing. Commissioner Correa noted the 8 years of hard work on the project and the cooperation between Salem Lutheran Church, OPA and the City staff especially Robert Garcia. Commissioner Gladson still had concerns with delivery issues on Orange Park Blvd. but felt the Specific Plan and EIR was well done. Commissioner Cathcart congratulated the people in the audience who attended the meeting who have shown how the community can come together. Chair Steiner heard the concerns of those who live closest to the church and even though it's not perfect, it's as close to a win/win as it can be. He commended Mr. Garcia for a remarkable job. Vice Chair Buttress felt the need for an ongoing committee to meet periodically to keep an open dialog which had been suggested earlier by Theresa Sears. Motion was made to approve: Planning Commission Resolution PC No. 02 -15 entitled: A Resolution of the Planning Commission recommending to the City Council of the City of Orange certification of the adequacy of Final Environmental Impact Report (Environmental Review No. 1827- Planning Commission Canyon Road. 11), State Clearinghouse No. 2011101046 including adoption of the Findings of Fact and Mitigation Monitoring Reporting Program. 4. Planning Commission Resolution 03 -15 entitled: A Resolution of the Planning Commission recommending to the City Council of the City of Orange approval of General Plan Amendment No. 2014 -02, a request to change the General Plan designation of Estate Low Density Residential (ESTR) to Public Facilities and Institutions (PI) for Salem Lutheran Church and School located at 6500 East Santiago Planning Commission Resolution 04 -15 entitled: A Resolution of the Planning Commission recommending to the City Council of the City of Orange approval of Zone Change No. 1259 -11, a request to change the Zoning from Residential Single Family (R -1 -40) to Specific Plan Public Institution (SP -PI) for Salem Lutheran Church and School located at 6500 East Santiago Canyon Road. Planning Commission Resolution 05 -15 entitled: A Resolution of the Planning Commission recommending to the City Council of the City of Orange approval of Specific Plan No. SPLAN -0002 and Design Review Committee No. 4538 -11. Chair Steiner noted the Planning Commission is acting as an advisory body to the City Council and the City Council will be required to do the certification of the Environmental Impact Report. MOTION: Commissioner Gladson SECOND: Commissioner Buttress AYES: Commissioners Steiner, Buttress, Cathcart, Correa and Gladson NOES: None ADJOURNMENT: January 19, 2015 MOTION CARRIED The meeting was adjourned to the regularly scheduled meeting on Monday, February 2, 2015. MOTION: Commissioner Buttress SECOND: Commissioner Gladson AYES: Commissioners Steiner, Buttress, Cathcart, Correa and Gladson NOES: None MOTION CARRIED Meeting adjourned at 9:19 p.m. 6