RES-11030 Letter of Understanding For Water Division EmployeesRESOLUTION NO. 11030
A RESOLUTION OF THE CITY COUNCIL OF THE
CITY OF ORANGE ESTABLISHING A LETTER OF
UNDERSTANDING BETWEEN THE CITY OF
ORANGE AND THE WATER DIVISION EMPLOYEES'
ASSOCIATION EFFECTIVE JULY 1, 2017 THROUGH
DECEMBER 31, 2019.
WHEREAS, the City of Orange, hereinafter referred to as "City," and the Water
Division Employees' Association have met and conferred in accordance with the requirements of
the Meyers - Milias -Brown Act; and
WHEREAS, the City and the Water Division Employees' Association have reached
agreement on wages, salaries, and other terms and conditions of employment effective July 1,
2017 through December 31, 2019; and
WHEREAS, the City Council of the City of Orange has consulted with its Chief
Negotiator concerning the proposed employment terms contained in the attached Letter of
Understanding.
NOW, THEREFORE, BE IT RESOLVED by the City Council of the City of Orange
that the attached Letter of Understanding is approved and incorporated by reference as Exhibit
64,A
ADOPTED this 24 day of October 2017.
c:> ,
Teresa t Smith, Mayor, City of Orange
ATTEST:
Mary E. rphy, City Clerk, City o ge
STATE OF CALIFORNIA
COUNTY OF ORANGE
CITY OF ORANGE
I, MARY E. MURPHY, City Clerk of the City of Orange, California, do hereby certify
that the foregoing Resolution was duly and regularly adopted by the City Council of the City of
Orange at a regular meeting thereof held on the 24 day of October 2017, by the following vote:
AYES: COUNCIL MEMBERS: Alvarez, Whitaker, Smith, Murphy, Nichols
NOES: COUNCIL MEMBERS: None
ABSENT: COUNCIL MEMBERS: None
ABSTAINED: COUNCIL MEMBERS: None
Mary E. , City Clerk, Cit o range
Resolution No. 11030 2
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EXHIBIT "A"
A LETTER OF UNDERSTANDING BETWEEN THE
CITY OF ORANGE AND THE WATER DIVISION
EMPLOYEES' ASSOCIATION EFFECTIVE JULY 1,
2017 THROUGH DECEMBER 31, 2019.
This Letter of Understanding ( "LOU ") is entered into by and between the City of Orange and
the Water Division Employees' Association.
Recitals
A. The City of Orange (hereafter, "City ") and the Water Division Employees'
Association ( "OMCEA ") hereby enter into this LOU effective July 1, 2017.
B. The parties agree to incorporate the language addressed in this LOU into a new
Memorandum of Understanding ( "New MOU "), once both parties have the opportunity to
review and concur on any and all language changes that will become part of the New MOU. A
New MOU document will be presented to the City Council at a future meeting for its approval.
C. All references to the "MOU" in this LOU shall be to that Memorandum of
Understanding by and between the City and OMCEA adopted by City Council Resolution No.
11030. Except as to those provisions which expressly expired and/or those provisions expressly
addressed by this LOU, the terms and conditions of the MOU remain operative until the New
MOU is approved and adopted.
Agreement
1. Term and Effective Date.
The term of this LOU shall be from July 1, 2017 to December 31, 2019 and will become
effective upon ratification by the WDEA membership and approval of the City Council.
2. Salary (MOU Appendix "A ").
Effective October 20, 2017, the first full pay period in July 2018, and the first full pay period in
July 2019, employees shall receive lump -sum payments in accordance with the Schedule
attached as Appendix "A ".
Only employees that are active (employed by the City) during the pay period that a lump -sum
payment is to be made are eligible for such payments. Payments will be according to the
classification the member is in at the time the lump -sum payment is made. Members in an
acting position at the time of the lump -sum payment will receive the amount for their acting
classification, regardless of whether their acting classification is within WDEA. Part-time,
benefitted employees will receive a pro -rata share equivalent to their FTE classification in
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payroll at the time of the payment (e.g., a 25 -hour employee will receive 62.5% of the lump sum
amount — 25 -hour employees are a 0.625 FTE).
If OMA, OMEA, and /or OMCEA receive any increase in salary, including base salary, lump
sum payments, and /or step increases, and /or medical insurance greater than this unit in the fiscal
years covered by the New MOU, then this unit shall receive the same.
3. Medical Insurance (MOU Article XVI, Section 1B)
Modify Article XVI, Section 1B of the MOU to provide that the City's contribution shall be
increased by $75 effective January 1, 2018 and increased by an additional $75 effective January
1, 2019.
4. Vacation Conversion (MOU Article XII, Section 3)
Effective July 1, 2017, an employee may convert up to 50% of his/her current annual
vacation accrual into cash in lieu of time off with pay during the 2017 -2018 fiscal year. An
employee requesting such a conversion must meet the eligibility requirements as set forth in
Section 1, and may so convert twice during the 2017 -2018 fiscal year.
Effective July 1, 2018, an employee may convert up to 50% of his /her current annual
vacation accrual into cash in lieu of time off with pay during the 2018 -2019 fiscal year. An
employee requesting such a conversion must meet the eligibility requirements as set forth in
Section 1, and may so convert twice during the 2018 -2019 fiscal year.
Effective July 1, 2019, an employee may convert up to 50% of his/her current annual
vacation accrual into cash in lieu of time off with pay during the 2019 -2020 fiscal year. An
employee requesting such a conversion must meet the eligibility requirements as set forth in
Section 1, and may so convert twice during the 2019 -2020 fiscal year.
5. Educational/Wellness Reimbursement (MOU Article XVII, New Section 4)
Effective July 1, 2017, the parties agree to amend Article XVII, Section 4 to provide as follows:
The City agrees to allow reimbursement to employees of up to $375.00 of the $600.00 allotted
per fiscal year towards reimbursement for items 1, 2 and/or 3 below. Requests must be
approved, prior to purchase or participation, by the Human Resources Director.
1) Membership in a health/fitness club.
2) Participation in a weight loss /stop smoking /wellness /fitness program.
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3) Fitness equipment (home gym equipment).
The City will not reimburse employees for any of the above listed activities for
family /dependent health related expenses.
6. Standby Pay (MOU Article X, Section 13).
Effective October 1, 2017, amend Article X, Section 13, to provide as follows:
SECTION 10. Standby Pay. Employees, assigned by Management to standby status after their
regular work hours, will receive two (2) hours per day (Monday through Friday) of standby pay
at their straight time hourly rate, or three (3) hours per day for Saturdays, Sundays, and
Holidays, days where the City closes services (i.e., Holiday Closure), and regular days off (i.e.,
the employee's scheduled Friday off as part of the 9/80 schedule). Employees must be capable
of performing all duties that would be required if called back to work.
7. Special Assignment, Crane Operator (MOU Article III, New Section 12).
Effective upon execution of this agreement, Article III, Section 12 shall be amended as follows:
The Public Works — Water Division shall establish special assignments as Crane Operators.
Public Works Water Division employees covered by the terms and conditions of this agreement
may be so assigned at the discretion of the Department Head or designee. Water Division
personnel so assigned and performing these and related duties shall receive $50 per month
during the period of such special assignment. An employee who possesses a crane operator
certification, but is not so assigned, will not receive this special assignment pay. This form of
compensation, also referred to as "Heavy /Special Equipment Operator Premium" shall be
reported to Ca1PERS as special compensation and therefore compensation earnable pursuant to
California Public Employees' Retirement System (PERS) Regulations, Section 571(a)(4).
8. Vacation (MOU Article XII, Section 1).
Effective upon execution of this agreement, Article XII, Section 1 shall be amended as follows:
SECTION 1. Vacation Accrual. All full -time, regular employees accrue paid vacation in
accordance with the following Vacation Accrual Chart:
After Year(s) Vacation Hours
of service Per Year
1 80
2 96
1 104
4 112
5 through 10 120
11 128
12 136
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13 144
14 152
15 160
16 164
17 168
18 172
19 176
20 180
21 184
22 188
23 192
24 or more 200
9. Lanimaze Clean-up/Other.
Implement mutually agreed language clean -up to conform MOU to current practices or
agreements.
10. Status of MOU.
Except as specifically provided and amended herein, the terms and conditions of the MOU shall
govern the provisions of wages, salaries and other benefits for all covered employees. This
LOU shall not be interpreted to extend and/or limit any other rights, benefits, or compensation
of either party except as specifically provided herein and both this LOU and the New MOU
shall expire on June 30, 2019.
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City of Orange
Dated: 1
By: Qi 4-
Tere a E. Smith, Mayor
Attest:
Mary E. City Clerk
Approved as to form:
Laura J. Kalty
Special Counsel for the City
Water Division Employees' Association
Dated: ( 1 q l
By:
Terry Remyn, President
By: 14
Scott Gere, Vice President
By: " / —
Fenton, Secretary
By:
Hector Medina, Treasurer
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8; 11880.1 OR020 -068
Appendix " A "
City of Orange
Water Division Employees' Association
Schedule of Lump Sum Payments
Lump Sum Payment
Classification Title
Upon Council
Approval July 2018 July 2019
Senior Water Meter Service Wkr 1,283.28 1 1283.28 641.64
Skilled Maintenance Wkr -Water 1,264.08 1,264.08 632.04
Water Maintenance Leadworker 1,396.80 1,396.80 698.40
Water Maintenance Worker I 1,040.64 1,040.64 520.32
Water Maintenance Worker II 1,149.84 1,149.84 574.92
Water Meter Service Worker 1 1,083.12 1,083.12 541.56
Water Meter Service Worker II 1,196.64 1,196.64 598.32
Water Plant Operator 1 1,226.88 1,226.88 613.44
Water Plant Operator II 1,355.52 1,355.52 677.76
Water Yard Storekeeper 1,208.64 1,208.64 604.32
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