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2017-01-18 DRC Final Minutes CITY OF ORANGE DESIGN REVIEW COMMITTEE MINUTES -FINAL January 18, 2017 Committee Members Present: Carol Fox - Chair Robert Imboden Tim McCormack Anne McDermott Staff in Attendance: Robert Garcia, Senior Planner Chad Ortlieb, Senior Planner Marissa Moshier, Historic Preservation Planner Kelly Ribuffo, Associate Planner Anne Fox, Contract Planner Melissa Castillo, Recording Secretary Administrative Session—5:00 Chair Fox opened the Administrative Session at 5:07 p.m. Chair Fox inquired if there was a review of the Agenda. Mr. Garcia indicated that the project Planners for the following two New Agenda Items are present to provide an overview: Anne Fox, Contract Planner, discussed concerns regarding Item (5) on the Regular Session agenda. - Orange Art of Dentistry. Ms. Fox reported that the project team is encountering issues with the design of the structure and meeting building code requirements. The Item will be discussed further during the regular session. Chad Ortlieb, Senior Planner, provided an overview of Item (6) on the Regular Session agenda. - Accornero Residence. Mr. Ortlieb presented different options for elevations and color renditions to be entered as exhibits. The Item will be discussed further during the regular session. Chair Fox inquired if there was any Policy or Procedural information. Mr. Garcia confirmed the letter from the Design Review Committee regarding unpermitted demolitions had been forwarded to the Director of Community Development, City Manager and the City Council. Staff is awaiting feedback from City Council. Mr. Garcia announced the vacancy for the Design Review Committee has not been filled. Committee Members reviewed the Design Review Committee minutes for December 21, 2016. Committee Member Imboden made a motion to close the Administrative Session of the Design Review Committee meeting. SECOND: Anne McDermott AYES: Carol Fox, Robert Imboden, Tim McCormack, and Anne McDermott NOES: None ABSENT: None City of Orange—Design Review Committee Final Meeting Minutes for January 18, 2017 Page 2 of 14 MOTION CARRIED. Administrative Session adjourned at 5:36 p.m. v � City of Orange—Design Review Committee Final Meeting Minutes for January 18, 20l 7 Page 3 of 14 Regular Session—5:36 p.m. ROLL CALL: All Committee Members are in attendance with one vacancy. PUBLIC PARTICIPATION: Opportunity for members of the public to address the Design Review Committee on matters not listed on the Agenda. There were no speakers. CONSENT ITEMS: (1) APPROVAL OF MINUTES: DECEMBER 21,2016 Committee Member Imboden made a motion to approve the minutes from the Design Review Committee meeting of December 21, 2016, as emended during the discussion at the Administrative Session. SECOND: Anne McDermott AYES: Carol Fox, Robert Imboden, Tim McCormack, and Anne McDermott NOES: None ABSENT: None MOTION CARRIED. City of Orange—Design Review Committee Final Meeting Minutes for January 18, 20l 7 Page 4 of 14 (2) DRC No. 4838-15 —VILLA FORD PARKING STRUCTURE • 2550 N. Tustin Street • Review of lighting atop and within a parking structure approved by the Design Review Committee on September 21, 2016. • Staff Contact: Chad Ortlieb, 714-744-7237, cortlieb@cityoforange.org • DRC Action: Final Determination Chad Ortlieb, Senior Planner, presented a project overview consistent with the Staff Report. The applicant was present for this project to answer questions. Public Comments: Chair Fox opened the item to the Public for comments. There were no speakers. Chair Fox opened the item to the Committee for discussion: Committee Member Imboden made a motion to approve DRC No. 4838-15, Villa Ford Parking Structure, The Design Review Committee has no further discussion. SECOND: Anne McDermott AYES: Carol Fox, Robert Imboden, Tim McCormack, and Anne McDermott NOES: None ABSENT: None MOTION CARRIED. � City of Orange—Design Review Committee Final Meeting Minutes for January 18,2017 Page 5 of 14 AGENDA ITEMS: Continued Items: (3) DRC No. 4852-16—CONVENIENCE STORE AT 76 GAS STATION • 684 S. Glassell Street • A proposal to demolish an existing 1,150 SF gas station with service and repair and construct a new 2,800 SF convenience store associated with fuel dispensing • Staff Contact: Robert Garcia, 714-744-7231 rgarcia@cityororange.com • DRC Action: Final Determination Robert Garcia, Senior Planner, presented a project overview consistent with the Staff Report. The applicant who was present for this project was Henry Ling. Public Comments: Chair Fox opened the item to the Public for comments. There were no speakers. Chair Fox opened the item to the Committee for discussion: • Requested clarification of what was on the north elevation; electrical equipment and vegetation. • Recommended Platanus Racemosa instead of Plantanus Acerifolia. • Discussed height of rear wall. Vines will be planted against wall. • Door and electrical box located on North elevation shall match paint color of wall. • All cornices shall overhang, as shown on the West elevation on sheet A3. Committee Member McCormack made a motion to approve DRC No. 4852-16, Convenience Store at 76 Gas Station, based on the findings and conditions listed in the Staff Report with the following additional conditions: 1. Southern door and electrical equipment on the North elevation shall be painted the same color as the wall. 2. All cornices shall overhang, as shown on the West elevation on sheet A3. 3. Green screen armature to be stacked to the height of 16 feet, along West elevation. 4. Change Plantanus Acerifolia to Platanus Racemosa; multi-trunk and same size. SECOND: Anne McDermott AYES: Carol Fox, Robert Imboden, Tim McCormack, and Anne McDermott NOES: None ABSENT: None City of Orange—Design Review Committee Final Meeting Minutes for January 18, 2017 Page 6 of 14 MOTION CARRIED. City of Orange—Design Review Committee Final Meeting Minutes for January 18, 2017 Page 7 of 14 (4) DRC NO. 4878-16—SWIFT & SWIFT MONUMENT SIGN • A proposal to install a new monument sign at a historic office building in the Old Towne Historic District • 1006 E. Chapman Avenue, Old Towne Historic District • Staff Contact: Marissa Moshier, (714)744-7243, moshier@cityoforange.org • DRC Action: Final Determination Marissa Moshier, Historic Preservation Planner, presented a project overview consistent with the Staff Report. The applicant who was present for this project was Martin Neil. Public Comments: Chair Fox opened the item to the Public for comments. There were no speakers. Chair Fox opened the item to the Committee for discussion: The Committee had the following questions and comments: • Whether the access panel could be placed on either the east or west-facing side of the sign. The applicant responded that the access panel could be on either side. . Whether the countersunk screws on the access panel on the side of the sign were the only visible fasteners. The applicant responded that the screws shown in the drawing were the only visible fasteners. • Recommended that the concrete footing that was visible at the base of the sign should have a finished surface. Committee Member McCormack made a motion to approve DRC No. 4878-16, pursuant to the required findings and conditions in the staff report with the following recommendation: 1. The concrete footing should have a troweled, finished edge. SECOND: Anne McDermott AYES: Carol Fox, Robert Imboden, Tim McCormack, and Anne McDermott NOES: None ABSENT: None MOTION CARRIED. � � � City of Orange—Design Review Committee Final Meeting Minutes for January 18,2017 Page 8 of 14 New A�enda Items: (5) DRC No. 4836-15—ORANGE ART OF DENTISTRY • 2006 West Chapman Avenue • A proposal to demolish an existing 2,000 square foot building and site improvements to construct a 2,565 square foot office building including related site improvements to establish a dental office • Staff Contact: Anne Fox, (714) 744-7220, afox(a�citvoforan e.or • DRC Action: Recommendation to Zoning Administrator Anne Fox, Contract Planner, presented a project overview consistent with the Staff Report. The applicants who were present for this project were James Lee and Vinh-Hai Ngo. Public Comments: Chair Fox opened the item to the Public for comments. There were none. Chair Fox opened the item to the Committee for discussion: The Committee had the following questions and comments: • Issues with building location on property line and overhang of roof and drainage. • Rated walls at property line will be required and are usually accomplished with parapet. • Issues surrounding various non-compliance items with Building Codes that are standard in the industry. • Renderings that have been provided are unacceptable and have errors and inconsistencies. • Roof form and pitch is not representative of how it will really appear — much higher pitch than is shown in drawings. • Elevations need better details and should be complete—line wark needs to be cleaned up and identified • Interior lighting and equipment will likely be visible with the high ceiling being proposed with nothing but glazing across street facing fa�ade. • Conflict in the architectural design program—symmetry vs. asymmetrical approach. • Concerns about trash enclosure appearance, finishes, and screening visibility from Chapman. • Conflict with light standard locations, heights and proposed landscaping—trees. • Light poles and fixtures on building are not very aesthetic or complimentary to the building. • As proposed,the structure seems unbuildable and is insensitive to a design theme. • Ceiling height is excessive for size of interior spaces. • Street-facing fa�ade appears retail rather than office. • Rear elevation is not very aesthetic to view from adjacent properties. • Columns on front of structure are not proportional and overly attenuated. • West elevation appears to be inconsistent with floor plans. • Doors, windows and location of roof elements are inaccurately drawn. City of Orange—Design Review Committee Final Meeting Minutes for January 18, 2017 Page 9 of 14 • Building has no identity—save that the mansard roof harkens back to the 1970s. • Need to make the building exterior simpler in form, materials and this will translate to a simpler landscape palette—modern design approach. • Larger tree specimens should be chosen for larger planter areas. • Shrub choices and locations appear random and without intent. • Tree placement in parking lot area needs to align with striping. • Recommend that a licensed professional review the design for basic conformance with Building Code requirements—interlacing of building systems. • Roof should drain towards the front — review skylights and mechanical equipment locations and screening. • Suggest flat roof with raised parapet, asymmetrical fa�ade and building mass, with pitch or raised portion to give prominence to building entry point. • Plan sheets (floor, elevation, roo� need to be consistent with Site Plan. Committee Member McCormack made a motion to continue DRC No. 4836-15, Orange Art of Dentistry, based on the comments made. SECOND: Anne McDermott AYES: Carol Fox, Robert Imboden, Tim McCormack, and Anne McDermott NOES: None ABSENT: None MOTION CARRIED. City of Orange—Design Review Committee Final Meeting Minutes for January 18, 2017 Page 10 of 14 (6) DRC No. 4981-16—ACCORNERO RESIDENCES • 1746 N. Shaffer Street • A proposal to construct a 2,460 square foot(3,000 square feet with garage) single-family dwelling on each of two adjacent lots • Staff Contact: Chad Ortlieb, 714-744-7237, cortlieb@cityoforange.org • DRC Action: Final Determination Chad Ortlieb, Senior Planner, presented a project overview consistent with the staff report. Public Comments: Chair Fox opened the item to the public for comments. There were none. Chair Fox opened the item to the Committee for discussion. The Committee had the following questions and comments: • Discussion occurred regarding window types used, window egress, room types behind windows and, shutters matching window dimensions. Uniformity in window types was identified as desired. The applicant representative engaged in discussion and explanation regarding window inquiries. • An inquiry was received regarding the City's tree removal ordinance in relation to tree replacement. • Comments were received regarding discrepancies of retained and removed tree locations between plan sheets. • Discussion occurred regarding the inaccessible area created by dense Lantana use. • Discussion occurred regarding omitting stone veneer above the garage door. It was recommended that a lintel be utilized in place of the stone. • The applicant was asked if thought was given to mirroring the units. The applicant explained that their goal was to utilize existing driveways. • Committee members explained that they could not support the project in this neighborhood for the following reasons: o Precedent would be set for use of duplicative units out of rhythm with neighbarhood randomness. o Though understanding exists of economic reasons for using the same floor plan, use of the same elevations would not be compatible with the neighborhood. One elevation would be acceptable, but not two. o Merely changing colors and materials for the two identical units is not adequate to create differences. o Opportunity exists for a more progressive design, like the Eichler dwellings across the street o Minor changes to the elevations could make the units different and accommodate the same floor plan without necessitating a total rebuild. Use of gable and hip roof forms City of Orange—Design Review Committee Final Meeting Minutes for January 18, 2017 Page 11 of 14 on separate units was suggested. Distinguishing units via methods including use of brick, flipping the units, providing a square timber porch, and using varying setbacks was also suggested. o Infill design would best be honored with a broad-brush approach to blended landscaping for the two sites or, the sites should reflect distinctly different landscaping. • The applicant opined that the dwellings would be the best on the street. • Comments were provided that, upon return, plans need to match and clearly state the project intent, particularly with regard to trees. • Comments were received that, because the intent of the tree removal issue is to mitigate loss, staff should not have deferred the tree removal issue to the DRC. • Discussion occurred regarding existing tree sizes and desirability of mature trees. • Recommendations were received to have landscape plans that show use of tree specimens that grow larger, to show landscaping in relation to utility lines. Committee Member Imboden made a motion to continue the item to allow the applicant to explore the DRC comments in regards to establishing unit differences, evaluate and demonstrate tree sizing, and distinguish landscaping. SECOND: Anne McDermont AYES: Carol Fox, Robert Imboden, Tim McCormack and, Anne McDermont NOES: None MOTION CARRIED. City of Orange—Design Review Committee Final Meeting Minutes for January 18, 2017 Page 12 of 14 (7) DRC No. 4892-17 - CHAPMAN STUDIOS WEST ENTRANCE • 535 W. Palm Avenue • A proposal to construct a new entrance on the south elevation of an existing industrial building. The property is a contributing historic resource within the Old Towne Historic District and owned by Chapman University. • Staff Contact: Kelly Ribuffo, 714-744-7223, kribuffo(cr�cityoforan��e.or� • DRC Action: Final Determination Kelly Ribuffo, Associate Planner, presented a project overview consistent with the Staff Report. The applicants who were present for this project were Kris Eric Olsen and Troy Aday. Mr. Olsen gave a brief background of the building and project. The new entrance is the latest in a series of tenant improvements to the building, and required as an emergency fire exit. Mr. Aday presented illustrations of the proposed plan of the opening. The design of the new entrance is similar to the existing entrance at Crean Hall. Public Comments: Chair Fox opened the item to the Public for comments. There were no speakers. Chair Fox opened the item to the Committee for discussion. The Committee had the following questions and comments: • Discussion occurred regarding the location of downspouts on the building, and whether they would need to be relocated as part of the project. • The Committee asked Staff why the subject building is listed as a contributing resource to the local historic district, even though it was built after the period of significance. Staff stated that the building may be listed far its association with the Western Cordage Building, not far its architecture or construction date. The Committee agreed that using the Secretary of the Interior's Standards for review of the project made sense given the designation on the DPR form. • Discussion occurred as to why one of the previously cut openings in the farade of the building was not used for the new exit. • Discussion occurred regarding lighting and the design of the proposed signage. • The Committee asked the applicant how the new cut edge for the door opening would be treated. Mr. Aday stated that they intended to finish the edge to match existing expansion joints and window openings in the building, with a smooth chamfered edge. • Committee Member Imboden stated that the Secretary of the Interior's Standards for Rehabilitation would usually support using an existing building opening rather than creating City of Orange—Design Review Committee Final Meeting Minutes for January 18, 20l 7 Page 13 of 14 a new one, but given the simplicity of the fa�ade a new opening would not have a negative impact on the building. Mr. Aday stated that instead of painting the new opening edge it could be finished with a clear coat instead to show it is a new opening. • Discussion occurred regarding the finish of the new entrance and how it would align with the expansion joints in the public sidewalk. Committee Member Imboden made a motion to approve DRC No. 4892-17, Chapman Studios West Entrance, based on the findings and conditions listed in the Staff Report and with the additional condition: 1. That the concrete used for the ground of the recessed entrance match the finish of the public sidewalk, and any expansion joints be carried as an uninterrupted line to the front door for continuity of design. SECOND: Tim McCormack AYES: Carol Fox, Robert Imboden, Tim McCormack, and Anne McDermott NOES: None ABSENT: None MOTION CARRIED. � � � �; City of Orange—Design Review Committee Final Meeting Minutes for January 18, 2017 Page 14 of 14 ADJOURNMENT: Committee Member McCormack made a motion to adjourn to the next Design Review Committee meeting on Wednesday, February 1, 2017 at 5:00 p.m. SECOND: Anne McDermott AYES: Carol Fox, Robert Imboden, Tim McCormack, and Anne McDermott NOES: None ABSENT: None MOTION CARRIED. Meeting adjourned at 8:50 p.m. � � � �