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2014-09-03 DRC Final MinutesCITY OF ORANGE DESIGN REVIEW COMMITTEE MINUTES - FINAL September 3, 2014 Committee Members Present: Robert Imboden - Chair Tim McCormack — Vice Chair Craig Wheeler Carol Fox Committee Members Absent: Joe Woollett Staff in Attendance: Chad Ortlieb, Senior Planner Marissa Moshier, Associate Planner - Historic Preservation Lucy Yeager, Contract Planner Angie Cisneros, Recording Secretary Administrative Session — 5:00 Chair Imboden opened the Administrative Session at 5:20 p.m. Chair Imboden stated there was no Policy or Procedural information. Chad Ortlieb, Senior Planner confirmed that is correct. Chair Imboden stated that there are procedural issues that need to be brought up. One was purview that Gary Sheets indicated he was going to give DRC Members a presentation during the Administrative session regarding Design Review Committee purview information, recusal policy and also Old Town standards. Chair Imboden suggested that when Committee Members are going to be absent that Staff would send a notice to everyone inquiring whether everyone is going to attend and can they vote on all items. He suggested that this become policy and to give word back to the DRC to see if that would be acceptable. Chair Imboden inquired of Staff on the progression and projected date of the proposed new voice recordings for the DRC meetings. The Committee Members were not able to review meeting minutes from the Design Review Committee meeting of July 16, 2014. Committee Member Fox had been absent at this meeting and was disqualified to participate in the review of the meeting minutes of July 16, 2014. The Committee Members did not have a quorum. Committee Member Wheeler made a motion to close the Administrative Session of the Design Review Committee meeting. SECOND: Tim McCormack AYES: Tim McCormack, Robert Imboden, Craig Wheeler and Carol Fox NOES: None ABSENT: Joe Woollett City of Orange — Design Review Committee Final Meeting Minutes for September 3, 2014 Page 2 of 7 Administrative Session adjourned at 5:37 p.m. MOTION CARRIED. City of Orange — Design Review Committee Final Meeting Minutes for September 3, 2014 Page 3 of 7 Regular Session — 5:40 p.m. ROLL CALL: Committee Member Joe Woollett was absent. All other Committee Members were present. PUBLIC PARTICIPATION: Opportunity for members of the public to address the Design Review Committee on matters not listed on the Agenda. CONSENT ITEMS Committee Member Fox made a motion to continue the approval of the minutes of July 16, 2014, from the Design Review Committee, as there was not a quorum of Committee Members able to act on the minutes as discussed at the Administrative Session. Committee Member Fox made a motion to approve the minutes of August 20, 2014, from the Design Review Committee, as amended during the discussion at the Administrative Session. SECOND: Tim McCormack AYES: Tim McCormack, Craig Wheeler and Carol Fox. NOES: None ABSENT: Joe Woollett Committee Member Fox made a motion to approve the minutes of August 26, 2014, from the Design Review Committee, as amended during the discussion at the Administrative Session. SECOND: Tim McCormack AYES: Robert Imboden, Tim McCormack, and Carol Fox. NOES: None ABSENT: Joe Woollett RECUSED: Craig Wheeler City of Orange — Design Review Committee Final Meeting Minutes for September 3, 2014 Page 4 of 7 AGENDA ITEMS Continued Items: DRC No. 4742 -14 is not a continued item and should be noted as a new agenda item. New Agenda Items: (2) DRC No.4742 -14 — Saddleback Signs • A proposal to amend an existing sign program, in particular, to eliminate can signs and allow individual channel letters. • 1701 —1725 W. Chapman Avenue • Staff Contact: Lucy Yeager, 714- 744 -7239, lyeager @cityoforange.org • DRC Action: Final Review and Decision Lucy Yeager, Contract Planner, presented a project overview consistent with the Staff Report. Public Comments Corry Enyart, Saddleback Signs was present to answer questions from the DRC. Chair Imboden opened the item to the Committee for discussion. Committee Member Wheeler made a motion to approve DRC 4742 -14 based on the findings and conditions in the staff report, with the additional conditions, including grammatical corrections, to the applicant's sign program as follows: • The words "reflected earlier" in Section III.13 be revised to state "reflected below or stated below ". And, the next to the last line of that paragraph should read "All letter faces..." • The comma between the words trade and logo should be removed in Section III.C. • Amend Section III.G for the first sentence to say "no box -type or cabinet signs will be permitted except where used as trade logo plaques ". • That paragraph L to Section III be added to read "The trade logo plaque shall not exceed 2.75 sq. ft. or 20" wide by 20" tall ". • In Section III, Paragraph I, add at the end of the sentence "in accordance to City requirements ". • That the following sentence be added to Section IV.A.10: "Exposed raceways shall not be used ". • A new Section VI, SIGN REMOVAL, be added: A. "Each tenant is responsible for the removal of the tenant's exterior signage at the termination of the tenant's lease and for all necessary patching and repainting of the exterior wall ". SECOND: Tim McCormack AYES: Robert Imboden, Craig Wheeler, Carol Fox and Tim McCormack NOES: None City of Orange — Design Review Committee Final Meeting Minutes for September 3, 2014 Page 5 of 7 ABSENT: Joe Woollett MOTION CARRIED. City of Orange — Design Review Committee Final Meeting Minutes for September 3, 2014 Page 6 of 7 (3) DRC No. 4693 -13 — Miles Staircase * The applicant has submitted final construction drawings for review and approval in compliance with Conditions of Approval for DRC No. 4693 -13. * 535 W. Chapman Avenue, Old Towne Historic District * Staff Contact: Marissa Moshier, (714) 744 -7243, mmoshier @cityoforange.org * DRC Action: Final Determination Marissa Moshier, Associate Planner, presented a project overview consistent with the Staff Report. Public Comments Everett Martinez, MKA Architects and Donna Miles Miller, Miles Family Estate, were present to answer questions from the DRC. Chair Imboden opened the item to the Committee for discussion. Committee Member Wheeler made a motion to approve DRC 4693 -13 based on the findings and conditions in the staff report and with additional conditions as follows: • On the east elevation, on Sheet A -2, the door trim of the door at the second level landing shall match the existing door trim on the other historic doors. • On Sheet A -3, Detail #4, a note shall be added that the proposed window trim will match the existing trim. • The applicant may adjust the height of the bottom rail of the guard relative to the height of the steps as necessary to meet the requirements of the California Building Code. • On Sheet A -3, Detail #2, 2x blocks shall be added between each stringer to conceal the Simpson "U" hanger. This occurs at the top and bottoms of every stringer except where the bottom stringer meets the pavement. • On the guardrail on Sheet A -3, the bottom rail of the guard shall be connected to the railing post with hardware that is not exposed. No Simpson angle hardware shall be used. • The soffit material under the stairs may be starter board in lieu of the tongue and grove as shown. • The wooden handrail shown may be replaced by a wrought iron handrail system. • Where there is a conflict between the plan view and the elevation view in the drawings, the height of the landing and the number of risers leading up to the landing shall be as shown on the elevation view. • The landscape area under the open stair shall be covered with gravel to match the existing gravel on site with the option to add agave plants. SECOND: Tim McCormack AYES: Craig Wheeler, Robert Imboden, Carol Fox and Tim McCormack NOES: None ABSENT: Joe Woollett MOTION CARRIED. City of Orange — Design Review Committee Final Meeting Minutes for September 3, 2014 Page 7 of 7 ADJOURNMENT: Committee Member Fox made a motion to adjourn to the next regularly scheduled Design Review Committee meeting on September 17, 2014. SECOND: Craig Wheeler AYES: Craig Wheeler, Tim McCormack, Robert Imboden and Carol Fox NOES: None ABSENT: Joe Woollett MOTION CARRIED. Meeting adjourned at 6:25 p.m.