03.13 CA Office of Emergency Services Appropriation May 2020OF R9\
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i* AGENDA ITEM
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rn, May 12, 2020GPi
TO: Honorable Mayor and Members of the City Council
THRU: Rick Otto, City Manager
FROM: Chris Boyd, Fire Chief . ,
REVIEW: City Manager Financ_"
1. SUBJECT
Appropriation of $25,913.52 in State of California Office of Emergency Services funding
received.
2. SUMMARY
Costs for strike team and individual overhead deployments represent non-budgeted
expenditures for the Fire Department. These costs are reimbursed by the State of
California Office of Emergency Services at a later date. Staff is requesting that funds be
appropriated into the appropriate expenditure accounts for Fiscal Year 2019-2020.
3. RECOMMENDED ACTION
1. Accept into the City's revenue budget $25,913.52 in strike team reimbursement funds
from State of California Office of Emergency Services, into revenue account number
100.3024.48212.40223 — CaIOES Pre-Position;
2. Authorize the appropriation of $25,702 into expenditure account number
100.3024.50221.40223, General Fund — Overtime-Safety, and;
3. Authorize the appropriation of $211.52 into expenditure account number
100.3024.53860.40223, General Fund — Strike Team Expenditures.
4. FISCAL IMPACT
Upon appropriation, funds will be available to reimburse the costs of Fire Department
safety overtime and travel expenditures for the Walker Fire as follows:
100.3024.50221, General Fund — Overtime-Safety 25,702.00
100.3024.53860, General Fund — Strike Team Expenditures 211.52
Total: $25,913.52
5. STRATEGIC PLAN GOALS
Goal 1: Provide for a safe community
a. Provide staffing and resources to deliver services that ensure public safety.
ITEM 3 • 3 i 05/12/2020
6. DISCUSSION AND BACKGROUND
The Fire Department is a party to a state-level agreement with The California State Office
of Emergency Services (Cal-OES)to provide fire and emergency assistance to state and
federal fire agencies. This agreement is managed by Cal-OES and referred to as the
California Fire Assistance Agreement (CFAA). Under this agreement, Orange City Fire
Department generally provides resources two different ways: Strike Teams and Individual
Overhead.
Strike team deployments involve an Engine Company or Battalion Chief or Deputy Chief
responding with their vehicle as part of a multi-agency team to an incident. Individual
Overhead resources respond to fill a specific role for an incident, such as Safety Officer
or Line Emergency Medical Technician (EMT).
Following the return from one of these incidents, reimbursement paperwork and invoices
are submitted to Cal-OES. The Fire Department recently received a reimbursement
payment for the CaIOES Pre-Position for $25,913.52. Staff is requesting that funds be
appropriated into the appropriate expenditure accounts for Fiscal Year 2019-2020. The
additional funds will reimburse Fire Department overtime and travel expenditures incurred
during these incidents.
7. ATTACHMENTS
None.
ITEM 2 05/12/2020