03.10 Steam Cleaning Services First AmendmentF R9L `a oaPon rFo
AGENDA ITEM
May 12, 2020
TO: Honorable Mayor and Members of the City Council
THRU: Rick Otto, City Manager
FROM: Christopher Cash, Public Works Director
REVIEW: City Manager Finance [./
1 . SUBJECT
First Amendment to Agreement with Common Area Maintenance Services, Inc. doing
business as CAM Services for Steam Cleaning Services at various locations within the
City of Orange in an amount not to exceed $80,708.
2. SUMMARY
On October 24, 2017, the City entered into a three-year steam cleaning services
agreement with CAM Services with the initial term ending June 30, 2020. The agreement
has two, one-year extensions available at the direction of the City Council. This is the
First Amendment to the Contract and increases the total compensation not to exceed
80,708.
3. RECOMMENDED ACTION
Approve First Amendment with a one-year extension to Agreement 6531 with CAM
Services for an amount not to exceed $80,708 and authorize the Mayor and City Clerk to
execute on behalf of the City.
4. FISCAL IMPACT
The total expenditure for this agreement is $80,708 and will be funded through General
Fund (100), upon the approval of the Fiscal Year 2020-2021 Budget.
5. STRATEGIC PLAN GOALS
Goal 1: Provide for a safe community
b: Provide and maintain infrastructure necessa ry to ensure the safety of the public.
Goal 4: Provide outstanding public service
b: Provide facilities and services to meet customer expectations.
ITEM 3. C i 05/12/2020
6. DISCUSSION AND BACKGROUND
The Public Works Department currently has a contract for steam cleaning services with
CAM for the Plaza dining areas and spoke streets. The contract also includes services
for some parks and the Main Library. The initial term of the contract was for three years
ending on June 30, 2020. The original contract has two, one-year extensions available
at the direction of the City Council. Staff is recommending approval of the first extension
of the contract to Fiscal Year 2020-2021 not to exceed $80,708. The extension does
not increase the annual cost of the contract.
CAM has performed satisfactorily in accordance with the agreement and the scope of
work for the last three years of the contract. Staff recommends authorization of the first
extension in an amount not to exceed $80,708.
7. ATTACHMENT
First Amendment to the Contract.
ITEM 2 OS/12/2020
FIRST AMENDMENT
TO
CONTRACT
Steam Cleaning Services at Various Locations (RFP No. 167-23)]
THIS FIRST AMENDMENT TO CONTRACT (the "First AmendmenY') is made and
entered into as of 20_, by and between the CITY OF ORANGE, a municipal
corporation ("City"), and COMMON AREA MAINTENANCE SERVICES, INC., a California
corporation,doing business as CAM SERVICES ("Contractor"),with its principal office for purposes
of the First Amendment at 1590 N. Batavia St., Suite 4, Orange, CA 92867 with reference to the
following:
A. City and Contractor entered into a Contract(Agreement No. 6531)dated as of October
24, 2017, which is incorparated herein by this reference (the"Original ContracY'); and
B. City and Contractor desire to amend the Original Contract to extend the term of the
Original Contract.
NOW, THEREFORE, the parties hereby agree as follows:
Section 1. Defined Terms. Except as otherwise defined herein,all capitalized terms used
herein shall have the meanings set forth for such terms in the Original Contract.
Section 2. Cross-References. City and Contractor agree that all references in this First
Amendment are deemed and construed to refer to the Original Contract, as implemented by this First
Amendment.
Section 3 First Extension Term. Pursuant to Article II of the Original Contract, upon
expiration of the Original Contract Term on June 30,2020,the term of the Contract is hereby extended
to reflect a First Extension Term commencing on July 1,2020 and terminating on June 30,2021. The
compensation for the First Extension Term shall not exceed EIGHTY THOUSAND SEVEN
HUNDRED EIGHT DOLLARS and 00/100 ($80,708.00).
Section 4. Integration. This First Amendment amends, as set forth herein, the Original
Contract and, except as specifically amended hereby, the Original Contract shall remain in full force
and effect. To the extent that there is any conflict or inconsistency between the terms and provisions
of this First Amendment and the terms and provisions of the Original Contract, the terms and
provisions of this First Amendment shall control and govern the rights and obligations of the parties.
IN WITNESS of this Agreement, the parties enter into this Contract on the year and day first
above written.
CONTRACTOR" CITY"
COMMON AREA MAINTENANCE CITY OF ORANGE, a municipal corporation
SERVICES, INC., a California corporation,
doing business as CAM SERVICES
By: By:
Printed Name: Mark A. Murphy, Mayor
Title:
By: ATTEST:
Printed Name:
Title:
Pamela Coleman, City Clerk
APPROVED AS TO FORM:
Gary A. Sheatz, City Attorney
NOTE: If Contractor is a corporation,the City requires the following signature(s):
1)the Chairman of the Board,the President or a Vice-President,AND(2)the Secretary,
the Chief Financial Officer, the Treasurer, an Assistant Secretary or an Assistant
Treasurer. If only one corporate officer exists or one corporate officer holds more than
one corporate office,please so indicate.OR
The corporate officer named in a corporate resolution as authorized to enter into
this Agreement. A copy of the corporate resolution, certified by the Secretary
close in time to the execution of the Agreement, must be provided to the City.