03.09 Lead Forensic Specialist First Amendmentvt U p '
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r AGENDA ITEM
May 12, 2020
TO: Honorable Mayor and Members of the City Council
THRU: Rick Otto, City Manager
FROM: Thomas C. Kisela, Chief of Police
REVIEW: City Manager Finance
1. SUBJECT
First Amendment to Agreement No. 6447.3 with the County of Orange for a Lead Forensic
Specialist during Fiscal Year 2020-2021.
2. SUMMARY
The First Amendment with the County of Orange authorizes the continuation of services
for a dedicated Lead Forensic Specialist to conduct fingerprint examinations in the
amount of$154,909 for Fiscal Year 2020-2021.
3. RECOMMENDED ACTION
Approve First Amendment to Agreement No. 6447.3 with the County of Orange for a Lead
Forensic Specialist in the amount of$154,909 and authorize the Mayor and City Clerk to
execute on behalf of the City.
4. FISCAL IMPACT
The total expenditure for this agreement is $154,909 and will be funded through General
Fund (100).
5. STRATEGIC PLAN GOALS
Goal 1: Provide for a safe community
b: Provide and maintain infrastructure necessary to ensure the safety of the public.
6. DISCUSSION AND BACKGROUND
Over the years, the Police Department's Forensic Services Specialist position remained
vacant due to lack of qualified candidates. The Forensic Services Specialist position
provides vital services to the department and requires a unique skill set and qualifications
not easily attained. The department relied on the assistance of the Orange County
Sheriff's Department (OCSD) for many years; however, this process resulted in a delay
in processing evidence that resulted in a backlog of fingerprint analysis. In January 2017,
the Police Department transitioned from a first-come, first-serve basis with the County to
a contractual services agreement that assigned a dedicated fingerprint examiner to the
ITEM J 'OS/12/2020
Orange Police Department casework. The department mitigated the cost of services by
holding the departmenYs Forensic Services Specialist position vacant, and ultimately
eliminated the position in July 2019. Since contracting with OCSD, the department has
cleared the backlog of fingerprint analysis and has remained current with daily activity.
The current three-year agreement with the County, commencing July 1, 2019 and
terminating June 30, 2022, provides a full-time Lead Forensic Specialist assigned to the
Orange Police Department in the amount of $144,079 through June 30, 2020. This First
Amendment increases the cost of services by $10,830 for a total not to exceed amount
of $154,909 for Fiscal Year 2020-2021 (FY 20-21). Costs for services are calculated on
an annual basis by the County and reflect the full anticipated cost of services, equipment,
and supplies in accordance with current County cost data. Based on their high level of
service and positive results, the department is requesting the continuation of services in
an amount not to exceed $154,909 for FY 20-21.
7. ATTACHMENT
First Amendment to Agreement with the County of Orange
ITEM 2 OS/12/2020
FIRST AMENDMENT TO AGREEMENT
2 BETWEEN THE
s CITY OF ORANGE
a AND THE
s COUNTY OF ORANGE
6
THIS FIRST AMENDMENT TO AGREEMENT is entered into this
s Seventeenth day of March, 2020, which date is enumerated for purposes of reference
s only, by and between the CITY OF ORANGE, hereinafter referred to as "CITY", and the
o COUNTY OF ORANGE, a political subdivision of the State of California, hereinafter
11 referred to as "COUNTY" to amend, effective July 1, 2020, that certain Agreement
z between the parties commencing July 1, 2019, hereinafter referred to as "AgreemenY'.
s 1 . For the period of July 1, 2020 through June 30, 2021 Subsections E-2 and E-3 of the
14 Agreement are amended to read as follows:
is E-2. The cost of regular services, equipment and supplies provided by COUNTY
s for the period from July 1, 2020 through June 30, 2021 shall be as follows:
i SERVICE COST OF SERVICE
is Personnel Costs:
19 One (1) Lead Forensic Specialist 154,909
2o TOTAL COST 154,909.
2 E-3. COUNTY shall invoice CITY monthly. During the period July 1, 2020 through
22 June 30, 2021 said invoices will require payment by City of one-twelfth (1/12)
zs of the cost for services referenced in paragraph E-2 of this Agreement."
2a 2. For the period July 1, 2020 to June 30, 2021, Subsection E-7 of the Agreement is
2s amended to read as follows:
2s E-7. The cost of potential future salary and benefit increases or decreases are not
2 included in the costs set forth in Subsection E-2 of this Agreement. If COUNTY
2a incurs or becomes obligated to pay for any such increases for or on account
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of personnel whose costs are included in the calculations of costs charged to
z CITY hereunder, CITY shall pay COUNTY, in addition to the cost of service
3 set forth in Subsection E-2 of this Agreement, the full costs of said increases
a to the extent such increases are attributable to work performed by such
5 personnel after July 1, 2020, and CITY's cost of service hereunder shall be
s deemed to have increased accordingly. CITY shall pay COUNTY in full for
such increases on a pro-rata basis over the portion of the period between
e July 1, 2020 and June 30, 2021 remaining after COUNTY notifies CITY that
s increases are payable.
o In the event that salaries and benefits costs for COUNTY employees
11 decrease for or on account of personnel whose costs are included in the
2 calculations of costs charged to CITY hereunder, COUNTY shall notify CITY
13 of decreased cost and bill accordingly."
ia 3. All other provisions of the Agreement, to the extent that they are not in conflict with
15 this FIRST AMENDMENT TO AGREEMENT, remain unchanged.
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IN WITNESS WHEREOF, the parties have executed the FIRST
z AMENDMENT TO AGREEMENT in the County of Orange, State of California.
3
DATED:
4 CITY OF ORANGE
5
ATTEST:
s City Clerk
BY:
Mayor
s APPROVED AS TO FORM:
10
BY: BY:
City Attorney Chief of Police
12
13
14
DATED:
15
16 COUNTY OF ORANGE
17
s BY:
SHERIFF-CORONER
s
20
21
22 APPROVED AS TO FORM:
23 Office of the County Counsel
Orange County, California
2a
25 BY:,i r /'
c C---
26
Deputy
z
28 DATED: / Z u
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