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P•" April 14, 2020
TO: Honorable Mayor and Members of the City Council
THRU: Rick Otto, City Manager
FROM: Christopher Cash, Public Works Director
Bill Crouch, Community Development Director
REVIEW: City Mana r Finance
1 . SUBJECT
Approval of plans and specifications for SP-4110; Community Development Block Grant
Fiscal Year 2019-2020 Street Rehabilitation Project for Clinton Street, Olive Street,
Sacramento Street, and Shaffer Street and authorization to advertise Bid No. 190-44.
2. SUMMARY
Plans and specifications have been completed and the project is ready to be advertised
for bids. The total estimated construction cost including 15% for contingencies and
construction engineering is $635,000.
3. RECOMMENDED ACTION
Approve plans and specifications and authorize advertising for bids for the Community
Development Block Grant Fiscal Year 2019-2020 Street Rehabilitation Project for Clinton
Street, Olive Street, Sacramento Street, and Shaffer Street.
4. FISCAL IMPACT
The total expenditure for this contract is $635,000 and will be funded through Community
Development Block Grant (310):
Shaffer Street Rehabilitation (20407) 95,000
Olive Street Rehabilitation (20409) 98,000
Clinton Street Rehabilitation (20410) 171,000
Sacramento Street Neighborhood Phase 2 (20411) 271,000
Total: 635,000
5. STRATEGIC PLAN GOALS
Goal 1: Provide for a safe community
b: Provide and maintain infrastructure necessary to ensure the safety of the public.
Goal 4: Provide outstanding public service
b: Provide facilities and services to meet customer expectations.
ITEM 3• 04/14/2020
6. DISCUSSION AND BACKGROUND
The Federal Community Development Block Grant Program (CDBG)provides grant funds
to enable eligible localities to construct public improvements in Low and Moderate Income
Areas within their jurisdiction. Eligible activities include infrastructure upgrades such as
street improvements. The proposed streets improvements qualify for CDBG funds and
have been selected for rehabilitation and reconstruction. The street segments are:
Shaffer Street— La Veta Avenue to South End
Olive Street— Culver Avenue to La Veta Avenue
Clinton Street - Walnut Avenue to Palm Avenue
Sacramento Street— Mt Vernon Avenue to South End
These streets were rated in the Citywide Pavement Management Program with a
Pavement Condition Index (PCI) ranging from 18 - 57 (out of a maximum score of 100)
indicating the need for street rehabilitation. The scope of street rehabilitation includes:
Americans with Disabilities Act compliant access ramps, localized removal and
replacement of the existing pavement, asphalt concrete overlay, removal and
replacement of failed sections of curb and gutter, spandrels and adjustment of manholes
and water valve covers to grade.
The total project cost estimate is $635,000 including 15% for contingencies and
construction engineering. At the time bids are received and actual bid prices are known,
staff may request an additional appropriation, if necessary, to award the contract.
The proposed project is categorically exempt from the provisions of the California
Environmental Quality Act (CEQA) under CEQA guidelines Section 15301 "Existing
Facilities" Class 1. The CEQA Notice of Exemption will be filed with the County Clerk's
Office upon Council's approval of the plans and specifications. The proposed project is
also categorically excluded from the provisions of the National Environmental Policy Act
NEPA) under 24 CFR Section 58.35. Documentation of this determination is on file.
Construction is scheduled to begin in July 2020 and is expected to be completed within
60 calendar days.
Specifications and cost estimates are available for review in the Public Works
Department.
7. ATTACHMENT
Location Maps
ITEM 2 04/14/2020
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