03.12 Advertise Bids Asphalt Replacement FY 20-211'O PO F
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April 14, 2020
TO: Honorable Mayor and Members of the City Council
THRU: Rick Otto, City Manager
FROM: Christopher Cash, Public Works Director
REVIEW: City Manage Finance
1 . SUBJECT
Approval of plans and specifications for Asphalt Replacement at Various Locations for
Fiscal Year 2020-2021 and authorization to advertise Bid No. 190-37.
2. SUMMARY
Specifications have been completed for Asphalt Replacement at Various Locations for
Fiscal Year 2020-2021. The project is ready to be advertised for bids.
3. RECOMMENDED ACTION
Approve the plans and specifications, and authorize advertising for bids.
4. FISCAL IMPACT
The total expenditure for this project will be funded in the Asphalt Products through Water
Fund (600).
5. STRATEGIC PLAN GOALS
Goal 1: Provide for a safe community
b: Provide and maintain infrastructure necessary to ensure the safety of the public.
Goal 4: Provide outstanding public service
b: Provide facilities and services to meet customer expectations.
6. DISCUSSION AND BACKGROUND
Throughout the year, the Water Division conducts routine and emergency repairs of
existing infrastructure within the City right-of-way. These repairs are throughout the City
and are usually caused by water main breaks, existing service abandonment, and new
service installations. Often, these underground water infrastructure repairs require the
removal of existing asphalt concrete on the City streets. Once necessary repairs have
been made, Water Division crews will repave the excavated areas with temporary asphalt
ITEM 3• • i 04/14/2020
so that the street can be used without extended delays. Permanent pavement
restorations are typically completed by a City authorized contractor.
Over the past several years, approximately 2,000 tons of asphalt concrete have been
used per fiscal year. To obtain a cost savings with economies of scale, several asphalt
concrete repair areas are packaged together to be completed at one time. The cost to
repair individual asphalt concrete patches separately is considerably more expensive due
to multiple mobilizations and the limited amount of asphalt needed for each location.
Generally, work perFormed by the City's authorized contractor shall include traffic control,
saw cutting and removal of temporary asphalt concrete, grinding, paving and overlay,
slurry seal, and adjustment of existing utility valves and covers to grade. All repairs are
done in accordance with the City Public Works standards and specifications and are
completed on an "as needed" basis.
The term of the contract is for one year with an option to renew annually up to a total of
four additional years. At the end of the first year, depending on the contractor's work
performance and quality, the City can choose to extend the contract to the next year with
either a 2% increase or an increase that matches the Consumer Price Index (CPI),
whichever is less.
7. ATTACHMENT
None
ITEM 2 04/14/2020