03.10 Fire Dept Continuing Education AppropriationS.
F p 9 1''a
opPor r°
G
AGENDA ITEM
a!8.19
Ap ri I 14, 2020
TO: Honorable Mayor and Members of the City Council
THRU: Rick Otto, City Manager
FROM: Chris Boyd, Fire Chief
REVIEW: City Manage Finance
1 . SUBJECT
Appropriation of $19,539 in designated continuing education funding received from the
Rancho Santiago Community College District.
2. SUMMARY
Rancho Santiago Community College District (Santa Ana College) partners with the
Orange City Fire Department to provide reimbursement for mandatory training hours
performed by staff. Staff is requesting acceptance of $27,364 in revenue and its
appropriation into the Fiscal Year 2019-2020 budget.
RECOMMENDED ACTION
1. Accept into the City's revenue budget $27,364 in continuing education funds from
Rancho Santiago Community College District into revenue account number
100.3023.48210.20234, General Fund — Santa Ana College Fire Training.
2. Authorize the appropriation of $27,364 into expenditure account number
100.3023.51840.20234, General Fund - Santa Ana College Fire Training.
4. FISCAL IMPACT
The total appropriation for this reimbursement is funded by the additional revenue
received from the Rancho Santiago Community College District.
5. STRATEGIC PLAN GOALS
Goal 2: Be a fiscally healthy community
a. Analyze future fiscal needs and potential revenue opportunities.
6. DISCUSSION AND BACKGROUND
The Orange City Fire Department (Fire) safety personnel are required to attend a
minimum of 20 hours of training per month. Training is directed either by outside subject
matter experts, or by Orange City Fire captains who have obtained 1A or 1 B certification.
ITEM 3 .L Q 1 04/14/2020
Rancho Santiago Community College District, Santa Ana College (College), receives
state funds to administer this training and can redirect a portion of the funds to fire
departments that enroll their personnel as students at the College. Fire is a party to an
agreement whereby the College pays the Department $3.50 per firefighter for each hour
of training the firefighter attends. Such funds may be used for Fire Department training
expenses and other operational needs.
Training curriculum sponsored by Santa Ana College is chosen based on the guidelines
set forth by the California Community Colleges Chancellor's Office (CCCCO). Curriculum
is divided into several different courses that are required by Cal-OSHA and designed for
large group instruction. The Fire Department utilizes subject matter experts to conduct
the training to address the required material. Training hours are recorded and the total
number of hours are then calculated each semester by the Fire Department's Training
Captain and submitted as an invoice to Santa Ana College.
Funds received from Santa Ana College give the Fire Department the ability to pay for
outside instructors when the department does not have a subject matter expert for
required training. They also fund improved training aids, books, materials and equipment,
as well as assisting with other operational needs beyond the Fire Department's available
fiscal year budget.
The Fire Department recently received a check for $27,364 from Rancho Santiago
Community College District, which need to be appropriated into the Fire Department's
budget.
7. ATTACHMENT
Standard Inter-Agency Instructional Services Agreement.
ITEM 2 04/14/2020
TANDARQ INTER=AGENCY INSTRUCTIONAL SERVI FS A tEEMENT
THIS AGREEMENT is entered into by und batween!Iu Raacbo Santias o Comcnualh
iq le e District,3333 North Brnbdway,Santa An, Catifornia 937Qb(District)d thc C f
OranQe. !7b South Graod Str et,4ran c.CA.9x$,¢(AbKncy).
REGITALS
WH EREAS,under Qov rnmcnt Code Se tion 530fi0 anci Educution Code Scction
7803 I,the Rancho SantiAbo Community CoUebe District desires to eontrnct vith A;ency as an
independent contrnctor tn tl e Distriet;and
YH EREAS,A6ency has thc persannel,experiise and eqnipmestt to provide the spccial
scrvices r uired ltcrcin,and
WHEREAS.Ihe p blic's intorcst,convenience a d eneml wclfnrc wil!be served by this
canlrnct;
NOW THEREFORE,Agency and District A ee us follows:
P V 1 N F TH AG M NT
A. AGENCY'S RESPONSIBILITIES:
1. rv'c .Ab ency's responsibility sh 11 be to diliben ly furnish ta
the Dislrict Ihe serviccs and matcrials as sct fortl in Attachmcnt A,hereby incasporated in Ihes
A},*reement by tltis reference.
3.t Aitendance Record . Records of student attendance and
achievement vill be muintained by Absncy. Rccortis wty!be open far ce iew at a! times by
off'iciuls of the Distriet nnd submitted on u schedule deveIoped by the Di rict.
s c-1 r-ar
StnwE nl F rr le.lnnlrmal ScnKL Alntim nt tiw Jan J111t
I Of I O
3. Non-D scritt in nti+n.A;ency a acs tlzAt it wi)! not enbage in unlawfui
discriminntion oP ersons becnuse ofrnce,co1o:,reiibious creed,n tional oribin,ancestry,
pt ysiql handicap,mcdic l condilion,marita[status,or age,or scx of sucl person.
4. Avnl abte Law. Agrncy nbRees to comply witli oll fedGral,tt te and lflcul
law rules re6tiialions,und ordinances lhat arc now or may in tl c future become applicfl6le to
A ency.A ency's business.equipmen.and personne!cn n ed in ope tio s co ered by lhis
a cment ar occumnb out of the perf'ormance of suci operations.
B. DISTRICTS RESPONSIBILITIES
1. ducntiona) Pro. District is respaasible for the educationo!pro ram
that wi11 be conducted on site.
3. Supervis d Cantrol InsUuciian.Tlte iastruction to be claimed far
apportionmcnt under this rantrnct shall be nder the immediate stspervision and control of a
Disirict employee Title 5,SecNon 58C}5B)vi o has met tl e minimum qualific tiorts for
instruction in o vocational sabject in n California community cuttebe.
3. Instructa r Who Is Not n Dlstrict Ern lavec-pistrict's Rrsu n ibilities.
W[erc Abcncy's ir structor is nat a paid employee of the District, the Distric!sholl have a vrittcn
abreemenl with eaeh such instrvctor who is condcsctinb iastruction or vlilcfti Ful!time
Equivaleacy Students(FTES)are to be reporled. The n eement slinll stote that the District ht s
the primnry ri;ht to canEml and dircct tljc instructionAl Aclivitics aFAbcncy's instnictar.
4. ualifications of Inslnictors.Dislrici sl nll lisl ii e mini num qualifcations
far instruetors teacl iqg these courses. Sucl qunlificatians shn11 be consisteni with rcquirements
specified by tiic Dislrid.
S iC-17-073
S4MW7N Flil•Itif1f11L{NMO)S TICtS A ft171k711„R Jan'.11R
0 0
5. District's Cantrol ofand Dinectian_for_lnstructor. District shull provide
instructors witl n orientntian.instNcto m nual,coursc outlinrs,curriculum matcrials testinb
and bmading pmcedures, and any oftiie ather necessnry mAleriols and services thaE if wauld
pTOVi{l0 ILS h011rly InStIIICt005 0 CIIITI US.
6. Cou r cs of Instruetian. These are speeified in Attachm t A to this
Abreement. It is the District's respansibility to ensure thaE the caurse autline af records ore
approved by tbe District's curriculum eommittee pursuant to Title 5 course standards,and tiiat
11ic coursts havc been appmv d by tlae District's boord afttvstees.
7. Differen Sectia oFCou es. District shnll hnve proccdures to cnsure that
foculty tcachin;different sections of tIu same course teach in a mnnner cottsi teat vith tlte
appcovcd oultine of record for tl at course. Such procedures upply to the faculty and courses that
ure the subject of this contract,und llie students sIioll bc held to a comparable level of ribor.
S. E c t. Qistrict wil[advise Abency of ihe enrotlment period,student
cnrolimcnt fees,tltie number oE'class liour sufficient to rneet the stutcd perfarmancc ubjectives,
palicy rcbardinb the superv'ssion nd evAluation of studsnts,nd tlte procedure gplicnbla to il e
vilhdra val ofstudenis prir r ta complctian of caursc or prog,ram.
9. Obtainin:A roval of Des:ree and Certificate Pro,*r ms Is Di rict's
R s nsi ilit . 1t is reqnired dia de;see and certificutc ro ams havc bcen npproved by Ihe
State Chanccllar's Office orid caurses th t make up thc pro,ams musl be part of tbe approved
pro;rnms,or District must ltiave received delebate uthority to separotely npprove those courscs
OCaIIy.
S!C-1-73
Swnit nJ Fn la.uunn,rcil5rr ir A ti x t_c!an_lE1N
O
0. lasses_{ld Outsid o Distri lf the classa ure to 6e locatcd outside
tlic boundaries of tl e District,tlie District must campIy vith the reyuiremcnts of ti1Je S,Sections
55?30-523Z,concerninb npproval by Adjainin hish scl ool or cammunity coltcbe districts and
use of non-District faciIitics.
11. Fundin SQurce. District shall ccrtify thnt it daes nol rcceive full
campens tion far tlie dircct rducaCson costs of thc course from uny pub{ic ar privatc obency,
individunl,or oup.
13. Certification. District is responsible for abtainin;ccrtificatian verifyin6
tl at thc instructian ctivity ta bc condticled will not be fully funded hy alher sourcas. (tle S,
Sectian 56451.5)
C. FEE
1. A ,ency Fce and x»ensrs. Tlia fee to bc aid by District for fl e
services and mnterinls t be supplied hereunder is:Tltiree doilprs and 6fiy cents($3.50)per
student cantact I Qur,not to exceed Q,Q f student contract hours or 7, .q0.00 per fisCa1 ye r.
Annuat limits sltinll not be exceeded without thc expressed permission fmm cithcr thc Dcon of
He man Services&Teclsnoioby Divisian ar the Associatc Dean of Fire Tcchnala6Y C Assaciate
De n of Criminal Justecc.
2. Inv ices.Tl e Agency s1ta11 im oice the District at Ihe canclt+sion aP eacli
course,supplyinb mutunlly accepluble dncumentution ofstndenl contacl hours for eaclti course.
D. TERMS AND C NDITIONS
i. cilities. Abency d District u ee tltint the caursc shAll be held at
facilities thal flre clearly idcntificd as beinb apen to Ihe benerol public.{Title 5 Sectian 580 1.S)
SaC-17-o73
51 wLtN Firc 1».+truc n:ilScnae.A ti nt n Jan IM
Of
2. Open Enrollment. District and Abency a ree thot enrv[Iment in thG course
must be oprn to any person whQ has beea dmitted to thc callese and h s met nny applicable
grerequisites.(Title S.Sections 51006 and 59iQ5} The Dislrict's palicy on apen enrollment is
pu6lisheci in the colle;e cn alo};ue ond scliedule ofdosses(Title 5,Scctian S1Q06),alon tvit)a
descriplion of the caurse and infoRnution about vitietber tl e course is ot ctcd for crcdit and is
transfcrabla.(Titic 5,Section SSOUS)
3. Sunuort Services'or Students. Hoth Abency ond District shull ensure tl at
ancillary und support scrvicrs nre provided foc the students(c.b.Counselinb and Guidoncc and
Plocemerii Assistonce).
4, lndemnif cati}. All part'scs to tliis o eement shall a;rec to defend,
indcmnify nad I old hncmless the ather purty,its officcrs,ubcnts,employees,and voiunleers,
fram nd abai ist ull lass,cost,and cxpcnse arisin out of any liabiiity or claim ofIiobility,
suslained ar clnimed lo t ays 6ecn sustnined,arisirib out of ti c nativities,ar tl e perfannancc or
nonpa formance of o6libations undet this u eement,ofthe indemnifyinb garty,or thosc of ny
of iis officers,ubents,employees*or voiunteers. Th provisions oftltis articic do r ot apply to
nny damnbe or lass caused solely by the neblibence or intcnt'soaal r cts of tl e non-indcmnifyinb
party or any of iEs o;cnts or emplayces.
5. Te m. Titis A recmcnt sh Il bc in cffecl as aFtltie date si;ned,nd shnll
can#inuc in effect for five years,untess sooner tenninntcd by eitl er pnrty in acc:ordanrc vith this
section in t1 e manner sct foRh I arcin.Tltiis ubreemenE may be extended for one(I)additional
year by mutual a eement between I te parties na later tlivn one montlt prior to the anniversnry
date of tile Ab reemcnt. Eithcr party m y cuncel or terminate tliis A;reement vitfiout cnuse ugon
30 days prior vritlen notice iven by eitlier psuty.
s c•t r o.
Stn dsnl F nr fn tructK+pl Srnkrs A.nti l m laa_lillS
0
G. rminntion for C use.The District mny termina tc this A ecment And be
relieved ofany consideration lo A ency sliould Abency f il to per'orm the covennnis hctr in ut
the tirne and in the m nner provided. In the evet t ofsuch terminatian,the District mny procced
wilh tltc tvork i ny m nner dcemcti proper by t e District. Tlie cost to the District shall be
dcductcd frocn any sum due tlte Agency u der this A;recmcnt, and the b lance, if any,sh Il be
pnid by 1}te A6ency.
7. Assi.mment.This A eement sltali not be assibmad by Abcncy either in
vholc ot in pt rt. Any such purported assi;iiment voids tliis A cmcnt.
8. NQ ices.AI!noticcs required or perrnitted under tltiis Agreemertt shalf be in
vritinb and shall be deemed delivered whcr dclivcrcd in persor or depositcd in ttu United St tes
mAil,postabe prepaid,cldressed as follows:
f to Dist ct:
Rancho Snntiaso Communily Collcbe District
ATTN: Vice Ch ncelior, Business Qper tians nd Fiscnl Services
333 North Brot dway
Snntn Ana.Califarnia 9?70G
If submittinb an inv icc,inscrt: "Attn:Accounts f'oyable"
1 F lo Abcncy:
City of Oranbe
17b South Grand Siccct
Oranbc,CA 928G6
S.-C-17-07
SwnJ.M!Fm:lmtluitusrnl S n u-Apn»i_tL J7n 11 M
GO Id
r
9. Ti,}c Is of thc Esscncc.Timc is of tt c cssence for c c of du
provisions of tliis Agreement,nnd afl the provisions of this Agrecm nt,s1 aI1 extend to and bc
bindinb upon the 13eirs, execulars,dminist ators,succ ssars,nd ssibns ofthe resp+eckive
parties Ilereia.
i0. MQ ificotions.Na modificntio s a varintions of tltie tcmns of this
Agrcemenl sliall be valid unless madc in writinb and sisned by tl e pacties hecala,nd na oral
undcrstnndinb ar recmanEs noi incorparnted ltcrein shnll be bindinb on uny of the pnrties
l ereto.
1!. Insnrnnce. Eacit Pnrty lo this A ccmeni shall insurc ar self-insure its
nctivitics in conneciion with fhis Agreement and obtai,keep in force and m intoin durinb the
term ltereaf insurancc or sclf-insurnnce insurin ubAinst the peril of badily injury,personal
injury, property @ama;e and includinb a cantmctnal liubitity endor ement witly a timit of liability
at least one million dollars (1,O Q,QQO}peroccurrence and two millian doIlats(53,000,004} in
ll c a}re atc:Cnlitornin Workers' Compe sation]nsurance on iheir entployces erformin z nn
services undar tbis A ecment;and,sucls o#her insurnnce in such nrnaunts which from timc to
lime moy be reasonab y r equired by tha mutunl cansent of thc parties a6ninst other insura le
risks rclotin to perforrns nce.Certificaies nf insurance,ar otiier satisf ctory documentntion,
cvidatcin;lliat ll e insurance covernbe specifi d l erein is in full force and rffect thmu;hou1 ti e
lemn of this Abreemen!may be rcquestcd by citl er puny.
1?. E ual m io ent Q rtuait louse.The pahies to this contrnct u ee
lo p vmote equal employment oppariunitics throu;lt its policics and rebulations.This means tliat
batli partscs vill nat discriminflte,nor lalerate discriminAtion*ubains#uny upplicunt or emplayee
becausc of r ce,color,reli rian,;cnder,sexunl oricntutions,nut'sonal oribin, a;c,disabled,or
S I C-17-073
Su rLv:!f rc Mnlrucl a rrsl Su t4 11}7'rma 1_r ha_'1!18
7 of i 0
vetcran stetus.Additianally,tlu partics wilj provide nn cavironment tS at is f ee from sexuaf
har assment.as vell as l arassment and intimidation an account ofan individu l's racs.color.
religian,6ender,sexual orientation,notianal orib n,ase,disability,or vatcran status.
lN WtTNESS WHEREOF,t is A rccmcnt hos becn executec by tlte parties hercta on
the d y nd year first writtcn abave.
J
A ancy: C11Y OF ORANGE Distnci: R.ANCHO SANTIAGO COMMUNITY
76 South Grand S reet COLLEaE D[STRIGT
Orangc.CA 4ZB66 Y ?3 Nortl:Bcaadway
Santa Ana,CA 9?7Q5
Q
A
By 8y
Nnme: V/I G f- i1 o wt t S Name: P E r J•_Ha h
s '`
Tiile: l t' Titic: Vic4 wnccllar
Busj,neratians and Fiscsl Ser nccs
Date: u ' 8 Dute;
PRovEa As To Fo u
w vnv narERs
c y Ano ey
S lC 17-073
5 arrlanJ Fn In+lnulwr 5cn ic A n+. n J:u I11H
0
ATTACHM NT A
STANDAR0INTER AGENCY SERVICES AC3R EMENT
SERVtCES TU BE PROVTDED 6Y AGENCY:
1, T xching Approti ed Carclrulua:AII studenl rontact I ou s su6 titicd by ll e A ency ia tlie
District s al! bc pan of o caurse otinstructian tl at has eithrr bcca up mved by Sonta Ana Calle e's
Carri ulum und inslruclion Cauncil ar has bcen ncccpicd as a topics course und Approvcd by tlsc
Co11c e's Cliiet'lrutntctiaitn)tJtTiaer.
3. Instrnclar Qnnlfflcatlans:All studcnt contncl I aurs submi tcd by tIu A ccacy to!he District
sliAll lia c becn tan l t undrrlHe linc ofsi l t supervisian oFiasln ctars ha ro cl tltic Disirict's minimum
ar rqnivalont qualifco ions for lurin as part-tirne Cnmmal fustiae lFire Technafa y Inswetors. Tlsis
expenise is Farnisl n#ai llK expense of'the A ency. Tlu servtces incl dc tlK usc of'thcir spcctalized
eqaiprn nE,t'acilitics,atl imndnuts,anc tnstn:ctars wi 1 speciRc expcnise.
3. Non-overiap ti jth othcr fundin aourres:Tltc nbave iastrucuonal IEoutx nrc canducicd as fuli-
timc rquiv.11cnt studcnts(FTES)funded courscs Ibmw l tl c Crim nal Justicc Acncic nirs T'ire
Tcchnolo y Depanmcnt at Snnin An t Calle c.
4. Enropment of Stadcnts:Tt e Districl vi11 supply c rren student enrollmcnt fonns to IK A ency
who will return pr crly canpleied enrotlment forn s ta the Dislrict pcior fo be in ut i structian.
S lC-17-073
5wmJsn!F'm fcn4nxtax l5 ri ec AE n.ti m q n,!nn JIiN
9oF10
5, instrnctionel Act rnties:7 ie Administratars of Rancha Santi o Cmm unity Colle e District
nnd A cncy(und or their dcsi nccs)wi11 mccl at mulually n mcad intarvals!o plan,sclicdule and bud ct
ior iasln ctional oclivitics;tlie joint consent oPtl c Disiricl ond the Agcncy sltall precede any inslruciiannl
nclsvity.
6. List of Courscs:Tl c Dislrict will tilakc vailable to A cncy all caur cs lista#in the course
ral la consis cnl witl District Standards Far cumculum odoptinn.
S.lC-17-073
St ni!F rr fR.ru tK+!S kti s Arntm n R!on?IM
IOOf O