03.07 Community Services Appropriation April 20144 P R9'
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Apri l 14, 2020
TO: Honorable Mayor and Members of the City Council
THRU: Rick Otto, City Manager
FROM: Bonnie Hagan, Assistant City Manager/Community Services Direct
REVIEW: City Manage Finance'
1 . SUBJECT
Appropriation of$14,006.99 in revenue for community garden plot leases and sports field
maintenance and renovation.
2. SUMMARY
Invoiced and collected revenues are recommended to be appropriated for community
garden maintenance and sports field maintenance and renovation.
3. RECOMMENDED ACTION
1. Authorize the appropriation of $3,343 from revenue account 100.7001.44210.20227,
General Fund—Garden Plots to expenditure account number 100.7001.51700.20227,
General Fund — Garden Plots.
2. Authorize the appropriation of $10,663.99 from revenue account
100.7022.42480.00000, General Fund — User Group Maintenance Fees to
expenditure account number 100.7022.51424.00000, General Fund — User Group
Maintenance.
4. FISCAL IMPACT
The total appropriations for these fees and reimbursements are funded by the additional
revenue received from the garden plot lessees and sports field user groups.
5. STRATEGIC PLAN GOALS
Goal 3: Enhance and promote quality of life in the community
a: Refurbish, maintain, develop and/or expand public use places and spaces.
6. DISCUSSION AND BACKGROUND
Community Garden Lease Revenue
The City charges community members an annual lease of $75 per garden plot, to cover
the cost of utilities, infrastructure, and repairs. Lease revenue of$3,525 combined with a
ITEM 3 04/14/2020
forfeited deposit of$100, minus administrative costs of 8% of lease revenues ($282)totals
3,343 available for appropriation to cover maintenance.
Sports Field Maintenance and Renovation Reimbursement
The Community Services Department developed a cooperative program with ongoing
youth sports groups to fund annual maintenance and renovation of sports fields, based
on significant wear resulting from repetitive use. After each season, the City contracts for
the renovation work to bring fields up to City standards. User groups reimburse the City
based on a formula for multi-use fields, or actual amounts for work performed on a single-
user field. This process allows for equitable contributions by each user group and avoids
any potential liability issues that may arise from unauthorized contractors doing work on
City property.
The City has billed a total of $10,663.99 to four user groups for field renovations at EI
Modena Park and McPherson Athletic Facility. Staff is requesting the appropriation of this
amount to the expenditure account.
Summary of Revenue Sources
The total appropriation request is $14,006.99:
Revenue Source Total Collected Location
College Scouting Resources (CSR) 1,204.85 EI Modena Park
Lutheran High School 946.85 EI Modena Park
Olive Pony 2,592.29 EI Modena Park
South Sunrise Little League 5,920.00 McPherson Athletic Facility
Garden Plot Lease and Deposits 3.343.00 Community Garden
TOTAL 14,006.99
7. ATTAC H M E N TS
None
ITEM 2 04/14/2020