10-21-2019 Library Board of Trustees MinutesORANGE PUBLIC LIBRARY BOARD OF TRUSTEES
APPROVED 11/18/2019
MINUTES
Monday, October 21, 2019; 3:30 p.m.
1. Call to Order / Pledge of Allegiance (3:30pm)
1.1. Roll Call
Present: Steve Freeman, Rebecca Martinez, Patti vanVoorst, Marva Hitchcock, Peggy Calvert
1.2. Approval of Meeting Minutes dated August 19, 2019
Motion: Martinez
Second: vanVoorst
Ayes: Freeman, Martinez, vanVoorst, Hitchcock, Calvert
2. Friends of the Library (Kathleen Stevens)
2.1. Board positions up for nominations include: President, Treasurer, and Secretary.
2.2. Board members stepping down: Dar (Bookstore), Mary Ellen (Director)
2.3. Ruby’s Fundraiser is January 21 – all day.
2.4. Holiday boutique sale on 12/7/2019 from 10-3pm in the Rotary Room.
2.5. Working on the 60th anniversary celebration.
2.6. Director Curtis thanked the Friends for their $30,000 donation.
3. Orange Public Library Foundation (Linda Cundiff & Lynn-Marie Frediani)
3.1. David Hartl stepped down from the Board.
3.2. Disney Raffle earned $1,340.
3.3. Average attendance for the Summer film fest was 100 per event.
3.4. Street Fair parking earned $10,925.
3.5. Documentary Film Festival starts in January.
3.6. Average attendance for It’s Your Estate around 50-75.
3.7. Both Linda & Lynn-Marie Joined the Woman’s Club.
3.8. STEAM for Teens received a $3,000 grant from Rotary Club of Orange.
3.9. Chapman’s Merchant’s Day was 9/18/19, the Foundation had a booth advertising the Seed
Library. They gave away seeds and received many signups. The Pop-Up Library was there and
received 20 new Library Card signups.
3.10. Lynn-Marie handed out the current issue of “OPLF News”.
3.11. The Gala will be in the spring, possibly April.
4. Library Director’s Report
4.1. Staff Introductions (Kevin Motes & Lizette Guerra)
4.1.1. Kevin Motes, Librarian II - provided background on his professional career including
Librarian and Historian.
4.1.2. Lizette Guerra, Librarian III - provided background on her library career.
4.2. Updates
4.2.1. RFID project at the branches is moving along well. Equipment should be delivered and
installed in December.
4.2.2. Calvert commented on the new carpet at Main Library – looks great.
4.2.3. Improvements to the Homework Center is still underway, but is open during the
remodeling and the attendance is better than ever.
4.2.4. Upstairs shelving has been reduced, to make room for more seating/open space.
4.2.5. Staff is working with the Census providing them space for recruiting inside the Library.
4.2.6. Attendance for the Elks Reading Promise event on Sunday was 530.
4.2.7. California Library Association (CLA) Conference is in Pasadena this week, Director
Curtis will attend.
4.2.8. Director Curtis discussed a recent email from McMillan Publishing regarding restrictions
on electronic content. Some Libraries are planning to boycott McMillan Publishing.
4.2.9. A video was posted on Social Media spotlighting Ukulele Soup.
4.2.10. A flyer listing the libraries stats was handed out to the Board.
Library Board of Trustees Meeting 10/21/19
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4.3. Financial Report – Library is right on track. Budget “season” starts in December.
5. Board Reports
5.1. Report from Orange Public Library Foundation Liaison (none)
5.2. Report from Friends of the Library Liaison (Hitchcock)
5.2.1. The Bookstore earned $3,700.
5.2.2. Mary-Ellen continues to take books to the crossing guard.
5.2.3. The Board is considering adding a new position, Booksale Director.
5.2.4. Coupons Redeemed Aug-Sept: 81 total: 51 regular, 13 Nation Library month, 13 Summer
Reading Club, 2 membership, 1 Pop Up Library, 1 Concerts in the Park;
October Coupon redeemed: 101 total: 68 Friends, 29 National Library month, 3 pop, 1
25cent coupon.
5.3. Report from Chair Freeman
5.3.1. Attended El Modena’s open house with Patti vanVoorst. They were impressed with Site
Supervisor John Ferry’s ideas and current changes.
5.3.2. Continues to invite councilmembers to attend a Board meeting, but has not received a
response yet.
5.4. Reports from Trustees
5.4.1. Calvert thanked the Library for allowing Ukulele Soup at the Library; she says it is a
successful program.
5.4.2. Hitchcock informed the Board that she plans to step down from her Trustee position. An
official date has not been set, as she wants to give the Council time to find a
replacement.
6. Old Business
6.1. Show Your Library Card & Save
6.1.1. Ms. Harpster informed the Board that they will have a formal update at the next meeting.
6.1.2. Calvert asked if there was an update on the adult group’s special needs survey that Ms.
Loidolt was working on. Ms. Harpster stated that unfortunately the feedback has been
limited but that staff is still gathering the info.
7. New Business
7.1. Treats in the Streets (10/24 | 4-7pm) – booth application sent to CS 9/23/19
7.1.1. Logistics were determined for who’s working when. Freeman is not able to attend this
year.
7.1.2. Prizes have been purchased.
7.1.3. Returning items to the library will be easy since Staff will be present.
7.1.4. Pop Up Library will be next to the Board’s booth.
7.1.5. Martinez will purchase candy.
7.1.6. Freeman asked to have both Plinko games.
7.1.7. Costumes are optional for the Board, but masks are not allowed.
8. Public Comment (none)
9. Adjournment (5:10pm)
The next Board of Trustees meeting is Monday, November18, 2019; 3:30 p.m.
Orange Public Library & History Center – Rotary Room