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POLICE MANAGEMENT ASSN, ORANGERESOLUTION NO. 11165 A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF ORANGE ESTABLISHING A LETTER OF UNDERSTANDING BETWEEN THE CITY OF ORANGE AND THE CITY OF ORANGE POLICE MANAGEMENT ASSOCIATION, EFFECTIVE JULY 1,2019 THROUGH JUNE 30,2022. WHEREAS,the City of Orange, hereinafter referred to as "City," and the City of Orange Police Management Association hereafter referred to as the "Association" have met and conferred in accordance with the requirements of the Meyers-Milias-Brown Act; and WHEREAS, the City and the Association have reached agreement on.wages, salaries, and other terms and conditions of employment effective July 1, 2019 through June 30, 2022; and WHEREAS, the City Council of the City of Orange has consulted with the Administrative Services Director and Assistant Human Resources Director concerning the proposed employment terms contained in the attached Letter of Understanding. NOW, THEREFORE, BE IT RESOLVED by the City Council of the City of Orange that the attached Letter of Understanding is approved and incorporated by reference as Exhibit"A." ADOPTED this l lth day of June 2019. Mark A. Murphy, Mayor, Ci Orange ATTEST: Pamela Coleman, City Clerk, City of Orange 8311068.1 OR020-067 I, PAMELA COLEMAN, City Clerk of the City of Orange, California, do hereby certify that the foregoing Resolution was duly and regularly adopted by the City Council of the City of Orange at a regular meeting thereof held on the 1 lth day of June 2019, by the following vote: AYES: COiJNCIL MEMBERS: Alvarez, Murphy,Nichols, Monaco NOES: COUNCIL MEMBERS: None ABSENT:COUNCIL MEMBERS: None ABSTAINED: COiJNCIL MEMBERS: None Pamela Coleman, City Clerk, City of Orange Resolution No. 11165 2 EXHIBIT "A" A LETTER OF UNDERSTANDING BETWEEN THE CITY OF ORANGE AND THE CITY OF ORANGE POLICE MANAGEMENT ASSOCIATION EFFECTIVE JULY 1,2019 THROUGH JUNE 30,2022 This Letter of Understanding ("LOU") is entered into by and between the City of Orange and the City of Orange Police Management Association. Recitals A. The City of Orange (hereafter, "City") and the City of Orange Police Management Association("Association")hereby enter into this LOU effective July 1, 2019. B. The parties agree to incorporate the language addressed in this LOU into a new Memorandum of Understanding ("New MOU"), once both parties have the opportunity to review and concur on any and all language changes that will become part of the New MOU. A New MOU document will be presented to the City Council at a future meeting for its approval. C. All references to the "MOU" in this LOU shall be to that Memorandum of Understanding by and between the City and the Association adopted by City Council Resolution No. 11110. Except as to those provisions which expressly expired and/or those provisions expressly addressed by this LOU, the terms and conditions of the MOU remain operative until the New MOU is approved and adopted. A reement 1. Term and Effective Date The term of this LOU shall be from July 1, 2019 to June 30, 2022 and will become effective upon ratification by the Association membership and approval of the City Council. 2. Salary (Attached as Annendix "A") Implement an across the board base salary increase of 3% effective June 23, 2019. Effective the pay periods beginning June 21, 2020 and June 20, 2021, a 3.5% base salary increase shall be granted to sworn members. Effective the pay periods beginning June 21, 2020 and June 20, 2021, a 2% base salary increase shall be granted to non-sworn members. Resolution No. 11165 3 3. SWAT Team (MOU Article X, Section 1(A)1 Modify Article X, Section 1(A) of the MOU to eliminate the six (6) position cap for Police Lieutenant and/or Police Sergeant classifications. 4. Bilingual Pav (MOU Article X, Section 2) Modify Article X, Section 2 of the MOU to increase bilingual bonus from $225.00 to 275.00 per month. 5. LonSevitv/Retention Pav (MOU Article X, Section 5) Modify Article X, Section 5 to create monthly premitun for longevity/retention pay for years of service. (Existing Article 5 will move to new Section 6.) I 1 June 23, 2019 150.00 $300.00 $500.00 June 21, 2020 200.00 $400.00 $650.00 June 20, 2021 250.00 $500.00 $800.00 For purposes of this benefit, years of service is defined as follows: 1) for miscellaneous/non- sworn members, years of full-time service with the City of Orange; and 2) for sworn members, years of service as a full-time paid sworn law enforcement officer. For years of sworn service other than the City of Orange, employee shall provide City with proof of eligible service. The Police Chief shall have final approval of eligible service. 6. Career Develonment Prosram (MOU Article XI, Section 1) Modify Article XI, Section 1 as follows: POST Advanced Certificate and 600.00 700.00 Bachelor's De ree POST Advanced Certificate and 725.00 950.00 Master's De ree 7. Vacation Conversion (MOU Article XIV, Section 3) Modify Article XIV, Section 3 as follows: Resolution No. 11165 4 Each employee may, during the 2019-20, 2020-21 and 2021-22 fiscal years, convert up to 50% of the amount of vacation the employee earns during each applicable fiscal year into cash in lieu of the time off with pay. An employee requesting such a conversion must meet the eligibility requirements as set forth in Sections 1 and 2 above, and may so convert twice in a calendar year, within the cap provisions stated above. 8. Sick Leave Hours into Retirement Health Savings Plan (MOU Article XVI, Section 5(G)l Modify Article XVI, Section 5(G) of the MOU to provide, effective no later than July 1, 2020, a portion of sick leave payout upon separation, as determined by the Association, may be deposited into a retirement health savings plan to be established by the City for all covered by this MOU. 9. Bereavement Leave (MOU Article XVI, Section 61 Modify Article XVI, Section 6 of the MOU to broaden the definition of"immediate "family" by including: 1) any relation by blood, marriage or adoption, who is a member of the employee's household (living at the same address); or 2) any parent, substitute parent, parent- in-law, grand parent, aunt, uncle, spouse, child, brother, sister, domestic partner, the employee's, spouse's or domestic partner's child, grandchild, parent, substitute parent, grandparent, sibling, aunt, or uncle of the employee, regardless of residence. Provision will mirror that of the City of Orange Police Association. 10. Health Insurance (MOU Article XVIII, Section 1(B)) Modify Article XVIII, Section 1(B) of the MOU to increase the City's monthly contributions as follows: 1 i i Current 1,655.00 Janu l, 2020 1,730.00 Januar 1, 2021 1,805.00 January 1, 2022 1,880.00 11. PERS Cost Sharing (MOU Article XIX Section 1 (D)) Modify Article XIX Section 1(D) Retirement-PERS Member Contribution—Tier lA to add: Effective the pay period beginning June 21, 2020, safety employees who are "classic members" shall contribute an additional 1.5% of their PERS-reportable income, on a pre-tax basis toward the City contribution pursuant to the cost sharing arrangement set forth in California Government Code Section 20516(, increasing the employee contribution to 10.5% of PERS-reportable income. Effective the pay period beginning June 20, 2021, safety employees who are "classic members" shall contribute an additional 1.5% of their PERS- Resolution No. 11165 5 reportable income, on a pre-tax basis toward the City contribution pursuant to the cost sharing arrangement set.forth in California Government Code Section 20516(, increasing the employee contribution to 12% of PERS-reportable income. 12. PERS Leve14 Survivor Benefit for Miscellaneous Members (MOU Article XIX, Section Modify Article XIX, Section 19.1 by adding Subsection H to the MOU to read: The City will provide the PERS 1959 Survivor Benefit at the Third Level Option for miscellaneous members. The City shall increase the 1959 Survivor Benefit to the Fourth Level Option (California Government Code Section 21574) for miscellaneous members; miscellaneous members shall pay their $2.00 monthly contribution through payroll deduction. The City shall pay the employer portion subject to the following limit: in the event the employer portion exceeds $6.00 monthly, miscellaneous members agree to pay any portion of the employer portion that exceeds $6.00 monthly. This benefit shall be contingent upon all affected bargaining units contractually agreeing to this provision. 13. Association Release Time(MOU Article XXII, Section 31 Modify Article XXII to add new Section 3 of the MOU to provide 80 hours of association release time per calendar year. 14. Limited Reonener(MOU Article XXXI, Section 2) Modify Article XXXI to add new Section 2 into MOU as follows: Either party can reopen the following economic articles in the MOU for negotiations during the 2020/2021 fiscal year through a limited reopener subject to the requirements set forth in this article: Articles III and XIV (Section 3). In order for either party to invoke this limited reopener: 1)there must be a fiscal year-over-year (from 18/19 to 19/20) increase/decrease in sales tax revenue received by the city greater than 10%, and 2) either party must provide in written notice of its request and intent to reopen MOU negotiations for this limited purpose in writing to either party during the following dates: December 15, 2020 through January 15, 2021. Upon receipt of such timely request, the parties agree to meet and confer in good faith on the article(s) requested for reopening. Any changes to the MOU arising out of this . limited reopener shall be by mutual written agreement. It is the expressed intent of the parties that the language pertaining to this limited reopener is included in the current MOU only and expires June 30, 2022. Any inclusion of a like or similar article in future MOUs will be subject to the meet and confer process. 15. Language Chanses Implement mutually agreed language clean-up to conform MOU to current practices or agreements. Resolution No. 11165 6 16. Status of MOU Except as specifically provided and amended herein, the terms and conditions of the MOU shall govern the provisions of wages, salaries and other benefits for all covered employees. This LOU shall not be interpreted to extend and/or limit any other rights, benefits, or compensation of either party except as specifically provided herein and both this LOU and the New MOU shall expire on June 30, 2022. City of Orange City of Orange Police Management Association Dated: `'JI ° Dated: yl I By: By: Will Kolbow,Administrative Services Director Stephen Elfelt, P sident By: G "v By: i - .J Monica Espinoza,Assistant Human Resources Director Sco rausch, Board Member By; R-,- By. Susan Galvan,Economic Development Manager Ray Winick, Board Member By:By: Cody een, Human Resources Analyst II Aaron Towner, Board Member Approved as to form: A. S e z, City A e Resolution No. 11165 7 Appendix "A" CITY OF ORANGE POLICE MANAGEMENT ASSOCIATION MONTHLY SALARY RANGES EFFECTIVE JULY 8,2018 Increase Current Step G 1.5% for Captains and Non-Sworn Increase Current Step H 1.5% for Lieutenants and Sergeants STEP A STEP B STEP C STEP D STEP E STEP F STEP G STEP H After 1 After After 1 After 1 After 1 After 1 After 1 Salary Year Year Year Year Year Year Year Classification Title Ran e Forensic Services Supv 603 7217 7586 7971 8378 8806 9254 9578 N/A Police Captain 715 12616 13261 13935 14647 15394 16179 16745 N/A Police Lieutenant 675 10335 10863 11415 11998 12610 13253 14048 14539 Police Records Manager 596 6969 7325 7697 8091 8504 8937 9250 N/A Police Sergeant 633 8381 8810 9258 9730 10227 10748 11393 11792 EFFECTIVE JLTNE 23,2019 3.0% Across the Board Salary Increase STEP A STEP B STEP C STEP D STEP E STEP F STEP G STEP H After 1 After 1 After 1 After 1 After 1 After 1 After 1 Salary Year Year Year Year Year Year Year Classification Title Ran e Forensic Services Supv 609 7436 7816 8213 8633 9073 9535 9869 N/A Police Captain 721 12999 13664 14359 15092 15862 16670 17254 N/A Police Lieutenant 681 10648 11193 11762 12362 12993 13655 14475 14981 Police Records Manager 602 7181 7548 7931 8336 8762 9208 9531 N/A Police Sergeant 639 8636 9078 9539 10026 10538 11075 11739 12150 Resolution No. 11165 8 Appendix "A" (Continued) CITY OF ORANGE POLICE MANAGEMENT ASSOCIATION MONTHLY SALARY RANGES EFFECTIVE JUNE 21,2020 2.0% Increase for Non-Sworn Classifications 3.5% Increase for Sworn Classifications STEP A STEP B STEP C STEP D STEP E STEP F STEP G STEP H Salary After 1 After 1 After 1 After 1 After 1 After 1 After 1 Classification Title Ran e Year Year Year Year Year Year Year Forensic Services Supv 613 7586 7974 8379 8807 9256 9727 10068 N/A Police Captain 728 13461 14149 14869 15628 16425 17263 17867 N/A Police Lieutenant 688 11027 11590 12180 12802 13455 14140 14989 15513 Police Records Manager 606 7325 7700 8091 8504 8938 9394 9723 N/A Police Sergeant 646 8943 9400 9878 10382 10912 11468 12156 12582 EFFECTIVE JUNE 20, 2021 2.0% Increase for Non-Sworn Classifications 3.5% Increase for Sworn Classifications STEP A STEP B STEP C STEP D STEP E STEP F STEP G STEP H After 1 After 1 After 1 After 1 After 1 After 1 After 1 Salary Year Year Year Year Year Year Year Classification Title Ran e Forensic Services Supv 617 7739 8134 8547 8984 9443 9924 10271 N/A Police Captain 735 13939 14652 15397 16184 17009 17876 18502 N/A Police Lieutenant 695 11418 12002 12612 13257 13933 14643 15521 16065 Police Records Manager 610 7473 7855 8254 8676 9119 9583 9919 N/A Police Sergeant 653 9261 9734 10229 10751 11300 11875 12588 13029 Resolution No. 11165 9