06-17-2019 Library Board of Trustees MinutesORANGE PUBLIC LIBRARY BOARD OF TRUSTEES
APPROVED 7/15/2019
MINUTES
Monday, June 17, 2019; 3:30 p.m.
1. Call to Order / Pledge of Allegiance
1.1. Roll Call (3:30pm)
Present: Steve Freeman, Rebecca Martinez, Marva Hitchcock, Patti vanVoorst, Peggy
Calvert
1.2. Approval of Meeting Minutes dated May 20, 2019
Motion: Martinez
Second: vanVoorst
Ayes: Freeman, Martinez, Hitchcock, vanVoorst (Calvert was not in attendance for this vote)
2. Foundation (Linda Cundiff)
2.1. Ms. Cundiff stated they made $50,000 during the Gala. They were very pleased with the event.
2.2. They are looking into possibly getting someone to create a software program for the Gala.
2.3. The Seed Library is doing so well they need to schedule a seed sorting this summer! In March,
they sorted 1800 seed envelopes, and they are already low.
2.4. Robot in A Day camp will take place this fall at El Modena Branch. Date to be decided.
3. Library Director’s Report
3.1. Updates
3.1.1. Two candidates are in background for Librarian II & III. Two part-time staffers left.
3.1.2. Pop Up Library going well.
3.1.3. Will be receiving an $8,000 grant from the State for books on crisis/emergencies.
3.1.4. Children’s is including CHOC with their Summer Reading Club program.
3.1.5. Budget for FY19/20 has been approved.
3.1.6. Library is upgrading their Windows software.
3.1.7. Summer Club started this weekend with over 200 in attendance at the Main Library.
3.1.8. Lunch at the Library starts today at El Modena Branch.
3.1.9. The Homework Center at Main is getting some cosmetic changes over the summer.
3.1.10. Recently gave the City Manager and Councilman Chip Monaco a tour of the Library.
3.2. Financial Report – It’s the fiscal year end and the Library is on track.
4. Board Reports
4.1. Report from Orange Public Library Foundation Liaison
4.1.1. No meeting
4.2. Report from Friends of the Library Liaison
4.2.1. Coupons redeemed: 37 Friends, 2 memberships, 5 bookstore bucks.
4.2.2. They had $1,000 in bookstore sales in just one-week.
4.2.3. Amazon sales for May $500.
4.2.4. Book donations are going strong. They found another company that will recycle the
books that can’t be sold.
4.2.5. Fundraiser at Wise Guys June 23-27.
4.3. Report from Chair Freeman
4.3.1. National Night Out is on 8/6/19. Location has not been announced.
4.4. Reports from Trustees
4.4.1. Martinez reported that she will be on vacation October 9 – 21 and sadly will not make the
Friend’s Jubilee.
Library Board Meeting 6/17/2019
Page 2
5. Old Business
5.1. Serving with a Purpose recap
5.1.1. Chair Freeman said the conference was good. He feels that our Library is on the leading
edge in many areas.
5.1.2. Calvert attended the marketing breakout session and informed the group about the
Library’s vehicle with the wrap on it that drives around advertising the Library. They
were all very impressed.
5.2. Show Your Library Card & Save
5.2.1. Calvert would like more info on stats for this program.
5.2.2. Ms. Harpster stated staff is working on a survey to help gather stats.
5.2.3. vanVoorst stated she doesn’t see too many signs in the businesses windows advertising
this, and suggests we need to promote it more.
6. New Business
6.1. Third of July Event Planning
6.1.1. Friends want to help at the Library booth.
6.1.2. Pop-Up Library will have a booth next to the Board.
6.1.3. Ms. Eriksen will have everything ready by July 3rd for the Board to pick up; however, she
will be on vacating during this time.
6.1.4. Chair Freeman is not available to help set up. Martinez & vanVoorst said they would
handle picking up and setting up; however, both are on light duty and cannot do heavy
lifting. Ms. Harpster stated that Library staff will be available to assist them.
6.2. Policy review: Special Collections – Ms. Eriksen reported that there is one thing to correct on the
handout, Item 4 - “Main Library” should read “Orange Public Library & History Center” and will
be corrected upon the motion to approve.
Motion: Martinez
Second: vanVoorst
Ayes: Freeman, Martinez, Hitchcock, vanVoorst, Calvert
7. Annual Meeting
7.1. FY 19/20 Board Meeting Schedule
Motion: Hitchcock
Second: Calvert
Ayes: Freeman, Martinez, Hitchcock, vanVoorst, Calvert
7.2. Review Goals: Ongoing Actions & Activities for FY19/20 – The Board agreed to keep the
Ongoing Actions & Activities as is, but update the 2018-19 Objectives to “2019-20.”
Motion: Freeman
Second: Martinez
Ayes: Freeman, Martinez, Hitchcock, vanVoorst, Calvert
Discussion: Calvert would like to see specific tasks identified with regards to ongoing actions
& activities. She would like to assist Martinez with outreach to homeschoolers.
Library Board Meeting 6/17/2019
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(Item 7 continued)
7.3. Board Annual Term Elections
7.3.1. Nomination for Chair
Motion: Martinez nominated Steve Freeman for Chair
Second: vanVoorst
Ayes: Freeman, Martinez, Hitchcock, vanVoorst. Calvert
7.3.2. Nomination for Vice Chair
Motion: Calvert nominated Martinez for Vice Chair
Second: vanVoorst
Ayes: Freeman, Martinez, Hitchcock, vanVoorst. Calvert
8. Public Comment (none)
9. Adjournment (5:10pm)
The next Board of Trustees meeting is Monday, July 15, 2019; 3:30 p.m.
Orange Public Library & History Center – Rotary Room