03.25 Purchase Library Print Materials July 2019 �OF'.�l?9a�
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G.�Y ..�i ' .
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July 9, 2019
TO: Honorable Mayor and Members of the City Council
THRU: Rick Otto, City Manager
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FROM: Da.ve Curtis, Library Services Director
REVIEW: City Manag Finance 4��
1 . SUBJECT
Purchase of print materials for the Orange Public Library from Baker& Taylor, Inc.
2. SUMtiIIARY
Request to authorize a $100,000 purchase order with Baker & Taylor, Inc. for print
materials (i.e. books) for the Orange Public Library & History Center and the Taft and EI
Modena Branch Libraries.
3. RECOMMENDED ACTION
1. Approve purchase order for print materials from Baker & Taylor, Inc. in the amount of
$100,000.
2. Authorize the City Manager to approve increases to the purchase order should the
Library receive donations designated for the purchase of additional print materials.
4. FISCAL IMPACT
The total initial expenditure for this purchase is $100,000 and will be funded through
General Fund (100).
5. STRATEGIC PLAN GOALS
Goal 3: Enhance and promote quality of life in the community
b: Deliver high quality and safe recreational, social, environmental, educational, and
cultural services.
6. DISCUSSION AIVD BACKGROUND
As fhe vendor with the largest inventory and widest selection of titles in the USA, Baker
& Taylor, Inc. (Baker & Taylor) is capable of providing a wide variety of library materials
sought by Orange Public Library to meet the interests and needs of city users.
Baker & Taylor has demonstrated the highest "fill rate" of any library materials vendor in
providing the titles ordered, according to the professional literature. Baker & Taylor
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provides Orange Public Library with volume discounts and minimal shipping costs, on
terms that are as good as any,that staff has been able to determine are being provided
to other libraries.
Periodically, the Library will receive donations specifically designated for the purchase of
print materials. For amounts over $5,000 for any one donation, staff will request Council
to accept the donation into revenue and appropriate the monies to the designated
expenditure account. For amounts of $5,000 and under, the City Manager has this
authority. Rather than requesting Council approve an increase to the purchase order
amount each time a donation is received, staff requests Council to authorize the City
Manager to approve any increases to the purchase order should the Library receive
donations designated for the purchase of additional print materials.
Funds will purchase new books and materials to meet public demand.
7. ATTACHMENTS
None.
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