03.20 Community Services Appropriation of Revenue pF O
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�:�; � ;�2 AGENDA ITEM
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�.� June 11, 2019
TO: Honorable IlAayor and Members of the City Council
THRU: Rick Otto, City Manager �
FROM: Bonnie Hagan, munity Services Director `
REVIEW: City Manag inance -��r/�
1 . SUBJECT
Appropriation of $72,934.48 in revenue from Senior Mobility Program funds, community
partnership donations, and sports field maintenance and renovation.
2. SUMMARY
Staff is recommending the appropriation of revenues for the following purposes:
1. Measure M2 sales tax revenue in the amount of $22,014.48 received through the
Senior Mobility Program administered by the Orange County Transportation
Authority for the Senior Transportation Program.
2. Community partnership donations of $20,000 from Chapman University and Ricci
Realty for annual city special events.
3. User group maintenance reimbursements in the amount of$30,920 for sports field
maintenance and renovation at parks.
3. RECOMMENDED ACTION �
1. Authorize the appropriation of$22,014.48 from Fund 263 unreserved fund balance
to expenditure account 263.7041.51780.20271, Fund 263 - Senior Transportation
Grant 16-17 in the amount of $2-,325.58 and to expenditure account
263.7041.51780.20331, Fund 263 - Senior Transportation Grant 17-18 in the
amount of $19,688.90.
2. Accept into the City's revenue budget two $10,000 donations from Chapman
University and Ricci Realty, into revenue account number 100.7015.48390.20398,
General Fund — Donations Special Events 2019.
3. Authorize the appropriation of $20,000 into expenditure account number
100.7015.51355.20398, General Fund — Special Events 2019 Season.
4. Authorize the appropriation of $30,920 from revenue account
100.7022.42480.00000, General Fund — User Group Maintenance Fees to
expenditure account number 100.7022.51424.00000, General Fund — User Group
Maintenance.
ITEM 3• a� � 06/11/2019
4. FISCAL IMPACT
The total appropriations for these fees and reimbursements are funded by the additional
revenue received from the Orange County Transportation Authority, sponsorship
partners, and sports field user groups.
5. STRATEGIC PLAN GOALS
Goal 3: Enhance and promote quality of life in the community
a: Refurbish, maintairi, develop and/or expand public use places and spaces.
6. DISCUSSION AND BACKGROUND
Measure M2 Funds through the Senior Mobility Program (SMP)
The City entered into an agreement with Orange Elderly Services (OES) to administer the
Senior Transportation Program.using Measure M2 sales tax revenue funds, which we
receive from Orange County Transportation Authority (OCTA) through the Senior Mobility
Program (SMP). The City budgets for approximately $110,000 in annual Measure M2
revenues and expenditures for this program. Any additional amount received or earned
in interest must be appropriated through City Council action and all funds are required to
be spent within three years of receipt. In Fiscal Year 2016-2017, the City earned a total
of $2,325.58 in interest in addition to the received and appropriated amount of
$124,454.56. In Fiscal Year 2017-2018, the City received a total of $129,688.90 in
revenue and interest, $19,688.90 over the budgeted amount. Therefore, a total of
$22,014.48 in SMP revenue and interest would need to be appropriated in order to spend
the funds within the three-year period.
Community Partnership Donations
The City's annual Community Partnership Program solicits donations to support citywide
special events. The City's donation policy is that single donations greater than $5,000
may only be accepted and appropriated by the City Council. Chapman University and
Ricci Realty became "Orange Tree" partners for the 2019 Special Event Season and
provided a$10,000 partnership donation each,totaling $20,000. Staff is requesting a total
of $20,000 to be accepted and appropriated to help cover the cost of the City's annual
special events.
Sports Field Maintenance and Renovation Reimbursement
The Community Services Department developed a cooperative program with ongoing
youth sports groups to fund annual maintenance and renovation of sports fields, based
on significant wear resulting from repetitive use. After each season, the city contracts for
the renovation work to bring fields up to city standards. User groups reimburse the City
based on a formula for multi-use fields, or actual amounts for work performed on a single-
user field. This process allows for equitable contributions by each user group and avoids
any potential liability issues that may arise from unauthorized contractors doing work on
City property.
The City has billed a total of$30,920 to four user groups for field renovations at EI Modena
and Handy Parks. Staff is requesting the appropriation of this amount to the expenditure
account.
ITEM , 2 06/11/2019
Summary of Revenue Sources
The total appropriation request is $72,934.48:
Revenue Source Total Collected Location
OCTA— Measure M2 $22,014.48 Senior Transportation Program
Chapman University 10,000.00 Community Partnership Program
Ricci Realty 10,000.00 Community Partnership Program
Gollege Scouting Resources (CSR) 221.56 EI Modena Park
Olive Pony 21,588.83 EI Modena Park
Orange Lutheran High School 759.61 EI Modena Park
North Sunrise Little League 8,350.00 Handy Park
TOTAL $72,934.48 �
7. ATTACHMENTS
None.
ITEM 3 06/11/2019